The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 5:30 pm on the above date at the Williams High School Culinary Arts room.  Roll call:

Board Members:     David Nenne, President (absent)            Administration:       Dr. Thomas McCraley, Superintendent

Janet Cothren, member                                                           Steve Hudgens, Principal

Bud Parenteau, member                                                          Donny Bridges, Principal

                                                Ron Stilwell, member                                                             Jack Johnson, Assistant Principal

                                                Becky Nelson, member                                                           Joan Hughes, State/Federal Programs Coordinator

District Staff:          Brenda Gebler, Business Manager                                                                          Kathie Schulte, Board Secretary

Additional Staff:     5                     

Guests:                    2   

Ø       Due to the absence of the sitting president, Mr. Nenne, Dr. McCraley asked that the Board elect an interim Board President.

Ø       Motion by Mr. Parenteau to nominate Mrs. Cothren for this position, second by Mr. Stilwell.  Motion approved 4-0.

The agenda for the meeting is as follows:

I.              OPENING ITEM

Ø       Mrs. Cothren called the meeting to order at 6:00 pm and led the audience in the Pledge of Allegiance.

Ø       Motion by Mrs. Nelson to adopt the agenda, second by Mr. Stilwell.  Motion approved 4-0.

II.                   ACTION ITEMS– ORGANIZATION OF THE BOARD

A.         Discussion and consideration to:

                1.  elect a board president for 2008 

Ø       Mrs. Cothren asked Dr. McCraley to preside over the election of a Board President for 2008.

Ø       Dr. McCraley called for nominations for president.

Ø       Mrs. Cothren nominated Mr. Parenteau, second by Mrs. Nelson

Ø       No other nomination was made.

Ø       Motion by Mrs. Cothren to close the nominations, second by Mrs. Nelson.  Motion approved 4-0.

Ø       Motion to elect Mr. Parenteau as President for 2008 approved 4-0.

Ø       Mr. Parenteau assumed his duties as president.

2.   set date, time and location for meetings for 2008 

Ø       Motion by Mrs. Nelson, second by Mr. Stilwell to maintain the same meeting schedule as approved for 2007.  Motion approved 4-0.

Ø       The board will meet 6:00 pm on the second Wednesday of each month at the Williams High School Culinary Arts Room.

Ø       The board will meet for a special meeting/work session, as needed, at 5:30 pm on the fourth Tuesday of each month at the Williams High School Culinary Arts Room.

3.        designate an official posting place for board meeting agendas and approve Disclosure Statement for 2008      

Ø       Motion by Mrs. Cothren to maintain the current location for posting agendas and approve the Disclosure Statement for 2008, second by Mr. Stilwell.  Motion approved 4-0.

Ø       The agendas will be posted in the display case to the left of the front door of the Jack A. Dent Administrative Building (district business office) located at 515 S. 9^th St., Williams, AZ  86046.  At the time of posting, the agendas will also be e-mailed to all WUSD staff, along with Governing Board members, District legal counsel, City of Williams Clerk, Williams News, Arizona Daily Sun, and News Channel 3 in Flagstaff, AZ.

III.                 BOARD HIGHLIGHTS

A.      Staff presentation:

                1.    Mr. Jack Johnson will brief the Board on the action plan at WEMS to improve test scores.

Ø       Mr. Jack Johnson, WEMS Assistant Principal, reported that he and the staff have been taking an in-depth look at the AIMS test scores.  They are finding that our students are scoring at an average level, with many scoring in the ‘approaches’ category.  This is the area they will focus on.  They are developing both short and long-term strategies to help move students from ‘approaches’ to ‘meets’.  Suggestions as follows:

                           Short Term

                           - familiarize the students with the tests

                           - set the climate for the testing process by stressing its importance to students

                           - give awards to students who show marked improvement in their scores

                           Long Term

                           - make change to the delivery system             - develop merit system for teachers who improve

                          - establish reading as a fifth core class             - increase middle school homeroom by 10 minutes                            for middle school                                                for reading

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                2.    Ms. Joan Hughes will explain the WEMS label and how it was determined.

Ø       Mrs. Hughes, State/Federal Programs Coordinator, explained how ADE calculates scores for school labels.  There are many factors involved in the calculation and sometimes the process is skewed because data is recorded inaccurately.   Schools are allowed to appeal a label, as WUSD successfully did this year. 

IV.                 REPORTS

A.         Superintendent

                1.    Summary of current events

Ø       Dr. McCraley explained that the School Facilities Board (SFB) met and reviewed a request for funding for a site survey at WHS to determine the roofing needs.  The SFB voted unanimously to fund $48,000 for this project.  He believes that they are willing to fund the roof work pending the outcome of the survey.

Ø       Dr. McCraley reported that both WHS and WEMS will be mailing a survey to all parents asking that they rate their level of satisfaction with the schools.  The results of this survey are to be reported to the State Board of Education.

Ø       Dr. McCraley noted that he met with his administrative team to discuss the day to use for make-up of the January 7, 2008 snow day.  The consensus was that February 18, President’s Day, should be used.  It is a federal holiday but is not one that is required a day off for students and staff.

B.         Governing Board

C.         Other Reports

1.      Elementary/Middle School Principal’s Report

2.      High School Principal’s Report

3.      Special Education Director’s Report

4.      Federal and State Programs Director’s Report

5.      CTE Director’s Report

6.      Technology Director’s Report

7.      Transportation Director’s Report

8.      Maintenance Supervisor’s Report

9.      Community Learning Center Director’s Report

        a.    SOAR Report

                        b.    Family/Community Outreach Report

        c.    Strategic Prevention Report

        d.    Community Prevention Report

        e.    Safe Routes to School Program Report

10.    District Data Coordinator’s Report

11.    District Testing Coordinator’s Report

12.    Nurse’s Report

13.    Business Manager’s Report

V.          CALL TO THE PUBLIC

Visitors are provided time to make statements to the Board.  Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President.  Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø        No request received

VI         *CONSENT AGENDA

                Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø       Motion by Mrs. Nelson to approve the Consent Agenda with the Exception of A-1, second by Mr. Stilwell.  Motion approved 4-0.

A.      *Approve Minutes:

1.        Exception: December 5, 2007 regular meeting

2.        December 5, 2007 executive session

B.       *District Financial Reports:

1.        District Financial report

2.        Tax Credit Fees report

3.        Lunch report

4.        WEMS Activity/Auxiliary Fund for November 2007  (reconciled)

5.        WHS Activity/Auxiliary Fund for November 2007 (reconciled)

C.     *Consideration to Ratify Vouchers:

Payroll #12......$145,760.98                   Expense #8023…..$63,161.39                Expense #2025…..$  81,435.66

Payroll #13......  248,059.89                   Expense #7024….. 40,750.63                Expense #2026…..  100,666.53                             

D.     *Consideration to approve personnel issues:

                 1.     extended assignments:

                                                 a.    Anna Torrez -  after school compensatory instruction to identified ELL students

                                 b.    Magdalena Montoya – after school compensatory instruction to identified ELL students    

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                                 c.    Melinda Kearly – after school physical education instruction for SOAR Program

                                 d.    Lora O’Leary – 2007 WHS graduate survey

                 2.     change of status:

                                a.     Patty Everts, SOAR Coordinator, from 25 hours per week to 35 hours per week

                                b.     Kenny Johnson, summertime IT specialist, to fill in for IT staff member who is attending

                                        college

                                c.     Theresa Johnson, IT specialist, to perform duties of Technology Coordinator while current Coordinator

                                        is on maternity leave       

                 3.     resignation:

                                a.     Darlene Hardison – Special Education Paraprofessional

E.      *Consideration to approve student overnight trips or student/staff out of state travel:

                 1.      Out of state travel for Sandy Roe and Patty Everts to Las Vegas, Nevada on February 11-13, 2008 to attend the

                          Southwest Regional After-school Conference

               EXCEPTION

               A.      *Approve Minutes:

                 1.    Exception: December 5, 2007 regular meeting

Ø       Motion by Mrs. Nelson to remove the word ‘only’ from Action Item A-1, page 4, second by Mr. Stilwell.  Motion approved 4-0.

VII         ACTION ITEMS

            A.       Discussion and consideration to:

                              1.       accept and acknowledge donations:

                                                a.  Safe Routes to School Program:

                                                        1.  WalMart - $100.00 gift certificate

                                                        2.   WEMS PTSA - $500.00 in prizes

                                                b.   Red Ribbon Awards Ceremony

                                                        1.   Jack in the Box, Williams – 100 coupons for 2 free tacos

                                                c.  Williams High School:

                                                        1.   monetary donations:

                                                                   a.  athletics - Boeing Gift Match Program (through Mr. Don McGlothlin)

                                                                   b.  golf tournament:

                                                                                -Grand Canyon Railway

                                                                                -Elephant Rocks Golf Course

                                                                                -Pouquette Real Estate

                                                                                -Famous Sultana                    

                                                d.    Williams Elementary Middle School:

                                                        1.   City of Williams/Williams Clean and Beautiful through Department of Corrections – 400 ponderosa pine

                                                               seedlings                                                                                                                                                              

                                                e.   Community Learning Center:

                                                        1.   Patty Everts – HP 1050 fax machine

                                                f.    Family/Community Outreach:

                                                        1.   homeless students/family Christmas/holidays:

                                                                     -Kaibab National Forest employees – 6 boxes of food, large box of wrapped gifts, used television, gift

                                                                      cards to Safeway and Pizza Hut for a homeless family

                                                                     -Dusty Brinkworth and Debbie Broderick – three large trash bags filled with wrapped gifts for

                                                                      homeless students 

Ø       Motion by Mrs. Cothren to accept and acknowledge donations, second by Mr. Stilwell.  Motion approved 4-0.

                               2.          review and approve contract developed by legal counsel for Viking Theater supervisor

Ø       Motion by Mrs. Cothren to approve the contract for Viking Theater supervisor, second by Mrs. Nelson.

Ø       Discussion:   Member questioned the issue of payment.  Who will decide how much the employee will make per event and where is the money coming from?  Contract states $25.00 - $35.00 per event.  Dr. McCraley stated that Mr. Grimes, Viking Theater sponsor, will make the determination.  The contract states that there will be an admission fee charged to view the movie.  However, this is incorrect.  Only donations will be accepted and the workers will be paid from the donations after the money is deposited into the band account at the high school.

Ø       Ms. Gebler questioned the issue of worker’s compensation for the theater employees.  It was determined that she will bill the Viking Theater account for the amount of the worker’s comp premiums.

Ø        Motion amended, with second, to approve the theater contract with the word ‘admission’ changed to ‘donation’.  Motion approved 4-0.

C.       approve employment of Nate Laatz as Viking Theater supervisor

Ø       Motion by Mrs. Cothren to approve employment of Nate Laatz, second by Mr. Stilwell.  Motion approved 4-0.

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D.        approve employment of Christy Johnson and Kyle Johnson as substitute Viking Theater supervisors

Ø       Motion by Mr. Stilwell to approve employment of Mr. and Mrs. Johnson, second by Mrs. Cothren.  Motion approved 4-0.

E.         approve employment of Philip Hernandez and Liz Hernandez as substitute Viking Theater supervisors

Ø       Motion by Mr. Stilwell to approve employment of Mr. and Mrs. Hernandez, second by Mrs. Nelson.  Motion approved 4-0.

F.         approve Statement of Assurance-Teacher Evaluation System Status (for ADE)

Ø       Motion by Mrs. Cothren to approve Statement of Assurance, second by Mrs. Nelson.  Motion approved 4-0.

G.        ratify approval of the Declaration of Curricular and Instructional Alignment to the Arizona Academic Standards

          (for ADE)

Ø       Motion by Mr. Stilwell to approve Declaration, second by Mrs. Nelson.  Motion approved 4-0.

H.        establish an ad hoc Sex Education Curriculum Advisory  Committee and appoint members to the committee

Ø       Motion by Mrs. Nelson to approve advisory committee and appoint members, named below, to the committee, second by Mr. Stilwell.  Motion approved 4-0.

                -Committee Members:

                        Sandy Roe, Chair                 Doris Ann Mertz                  Nell Brown

                        Donny Bridges                      Ladena Dennison                 Jaren Hudgens

                        Theresa Chavez                    Dixit Patel                             DaNene Pace

                -Ex-officio Members:

                        Dr. Thomas McCraley, Superintendent

                        Janet Cothren, Governing Board Member

I.           approve procedures for Sex Education Curriculum Advisory Committee

Ø       Motion by Mr. Stilwell to approve committee procedures, second by Mrs. Nelson.  Motion approved 4-0.

J.          review and consider revisions to WUSD Policy IJOC – Volunteers

Ø       Board members discussed the volunteer policy and determined that no changes are needed.  No action was taken on this item.

Ø       Board members directed the school principals to review the volunteer policy with staff on an annual basis.

K.        approve Governing Board Resolution for filing of Form 471 for FY 08

Ø       Motion by Mrs. Cothren to approve resolution for filing Form 471, second by Mr. Stilwell.  Motion approved 4-0.

L.         approve creation of part-time position through the McKinney-Vento Homeless Grant

Ø       Motion by Mrs. Cothren to approve part-time position, second by Mr. Stilwell.  Motion approved 4-0.

M.       approve resolution authorizing execution of warrants between board meetings.

Ø       Motion by Mrs. Cothren to approve resolution for warrants, second by Mrs. Nelson.  Motion approved 4-0.

N.        approve dates and times of future meetings: 

                                                    1.  regular monthly meeting at 6:00 pm on February 13, 2008

                                                    2.  special meeting/work session, if needed, at 5:30 pm on February 26, 2008

Ø       Motion by Mr. Stilwell to approve dates and times of meetings as listed, second by Mrs. Nelson.  Motion approved 4-0.

VIII.       MEETING SUMMARY

Ø       make Board approved correction to December 5, 2007 minutes

Ø       thank you letters to be sent to those donating to the district

Ø       make Board approved correction to Viking Theater contract

Ø       school principals to review volunteer policy with staff on an annual basis

IX.          ANNOUNCEMENTS

                A.    Board Operations and Leadership Training Seminar (B.O.L.T.S.) presented by ASBA in Flagstaff on

        January 24, 2008.  Please let Dr. McCraley know if you would like to attend.  Registration deadline is Jan. 11, 2008.

B.       District office and schools closed on January 21, 2008 for MLK Day

C.       Schools to use February 15 and April 18, 2008 as make-up days for snow days used on December 10 and 11, 2007

D.      Next Governing Board meeting at WHS Culinary Arts classroom at 5:30 pm on Tuesday, January 22, 2008

Ø       Mr. Parenteau indicated that he will attend the ASBA training on January 24, 2008

Ø        

X.            ADJOURNMENT

Ø       Motion by Mr. Stilwell to adjourn the meeting, second by Mrs. Nelson.  Motion approved 4-0.

Ø       Meeting adjourned at 7:31 pm