The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room.  Roll call:

Board Members:     Albert Parenteau, President                Administration:    Dr. Thomas McCraley, Superintendent

Janet Cothren, member                                                    Steve Hudgens, WHS Principal

David Nenne, member                                                     Donny Bridges, WEMS Principal                                                                                      Ron Stilwell, member                          District Staff:       Brenda Gebler, Bus. Manager                       

Becky Nelson, member                                                    Kathie Schulte, Board Secretary

                                                                                                                                         Additional Staff and guests: 12

The agenda for the meeting is as follows:

I.              OPENING ITEMS

Ø       Mr. Parenteau called the meeting to order at 6:00 pm and led the audience in the Pledge of Allegiance.

Ø       Motion by Mr. Nenne to adopt the agenda as presented, second by Mr. Stilwell.  Motion approved 5-0.

II.                   BOARD HIGHLIGHTS

A.      Student presentations/recognition:

Ø       WHS Principal, Steve Hudgens, introduced sophomore Victor Duarte as the Williams High School Student of the Month for April.  Mr. Hudgens stated that Victor is a very nice young man of outstanding character.  He has greatly improved his scholastic standing this year and participates in sports and other activities at school.

III.                 REPORTS

A.      Superintendent

                1.  Summary of current events:

Ø       Dr. McCraley indicted that he just received an e-mail from Ms. Liz Archuleta, member of the Coconino County Board of Supervisors, stating that Congress is getting ready to move on the Emergency Supplemental Appropriations Bill (ESAB).  This bill needs to include the all important reauthorization of the Secure Rural Schools Act (Forest Fees).  He asked that everyone present send a letter to the Arizona Delegation asking that they make sure this reauthorization is included in the ESAB.

B.       Governing Board

C.       Other Reports:

1.        High School Principal’s Report

2.        Special Education Director’s Report

3.        State/Federal Program Coordinator’s Report

4.        Transportation Director’s Report

5.        Community Learning Center Director’s Report

a.        Family/Community Outreach Report

b.        Safe Routes to School Coordinator’s Report

6.        Nurse’s Report

7.        Business Manager’s Report

IV.          CALL TO THE PUBLIC

Visitors are provided time to make statements to the Board.  Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President.  Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø       No request received.

V.         *CONSENT AGENDA

                Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø       Motion by Mrs. Cothren to approve the Consent Agenda with the Exception of D 1-a, D 2-d, and D 3-a,b, second by Mr. Nenne.  Motion approved 5-0.

A.      *Approve Minutes:

1.        March 11, 2008 Public Hearing

2.        March 12, 2008 Public Hearing

3.        March 12, 2008 Regular Meeting

4.        March 12, 2008 Executive Session

5.        March 25, 2008 Special Meeting

6.        March 31, 2008 Special Meeting

7.        March 31, 2008 Executive Session

Williams USD #2

Governing Board Minutes

April 9, 2008

B.       *District Financial Reports:

1.        District Financial report

2.        Tax Credit Fees report

3.        Lunch report

4.        WEMS Activity/Auxiliary Fund for February 2008  (reconciled)

5.        WHS Activity/Auxiliary Fund for February 2008  (reconciled)

C.     *Consideration to Ratify Vouchers:

Payroll #19.........$189,237.86                                Expense #8037........$47,752.84              Expense #8039……$13,825.93

Payroll #20.........  178,486.57                                Expense #8038..…..  61,892.17              Expense #8040…… 36,767.17        

 D.     *Consideration to approve personnel issues:

1.        employment:

                                a.  Exception Anna Marie Smith, substitute teacher

                                b.  Lisa Noble, substitute special education paraprofessional

2.        resignations:

                                a.    Katherin Fink, WMS science teacher

                                b.    Magdelena Montoya, WEMS counselor

                                c.    Sara Senters, second grade teacher

                                d.    Exception  Kristi Fredrickson, WHS teacher

                                e.    Charles Marker, WUSD maintenance worker

3.        request for retirement:

                                a.    Exception  Angel Rico, Maintenance Supervisor

                                b.    Exception  Dan Ayub, WHS teacher

E.      *Consideration to approve out of state/overnight trips:

                 1.    Our of state travel for Mr. Larry Gutshall and students to Minneapolis, MN on April 24-28, 2008 to

                        compete in the National Battlebots IQ competition.

                 2.    Overnight travel for Ms. Deniz Chavez and students to Tempe, Arizona for Special Olympics Summer

                        Games on May 1-3, 2008.

                 3.    Overnight travel for Mr. Sheldon White and students to Phoenix, Arizona on April 28-30, 2008 for Skills

                        USA Construction Competition/State Conference.

 4.    Out of state travel for Mrs. Hughes and Mr. Bridges to travel to the National Reading First Conference in

        Nashville, TN on July 28-30, 2008.

 F.     *Consideration to approve Contractual Agreement:

 1.     Cooperative Purchasing Agreement between WUSD and Coconino County Health Department for Nutrition

                                         Education through the Arizona Nutrition Network

                 EXCEPTIONS:

                 D 1-a:   Employment: Anna Marie Smith, substitute teacher

Ø       Ms. Smith has moved out of state to accept a job, no action taken.

                 D 2-d:    Resignation: Kristi Fredrickson, WHS teacher

                 D 3-a,b: Retirement:  Angel Rico, Maintenance Supervisor

                                                     Dan Ayub, WHS teacher

Ø       Motion by Mrs. Cothren to accept resignation and retirement requests as listed and to honor each employee at a future meeting for their dedicated service to WUSD, second by Mr. Nenne.  Motion approved 5-0.

VI.           ACTION ITEMS

             A.     Discussion and consideration to:

                         1.     accept and acknowledge donations:

                                                 a.    WEMS:

                                                                1.   Arizona Department of Health Services and McDonald’s - coupon for each 1-6 grade

                                                                      student to receive a free Smart Choice Meal at McDonald’s

Ø       Motion by Mr. Nenne to accept and acknowledge the donation, second by Mrs. Nelson.  Motion approved 5-0.

                                2.      approve Letter of Declaration from Wells Fargo Bank

Ø       Motion by Mrs. Cothren to approve Letter of Declaration, second by Mrs. Nelson.  Motion approved 5-0.

Williams USD #2

Governing Board Minutes

April 9, 2008

                                3.      approve Regulation for Policy IHAMB – Family Life Education (abstinence education, opt in, opt out

                                         parent permission forms)

Ø       Motion by Mr. Stilwell to approve this regulation, second by Mrs. Nelson.

Ø       Discussion:  Mrs. Cothren requested that a statement be added to the Regulation that indicates the program will be reviewed on an annual basis.

Ø       Motion amended to include statement, with second.

Ø       Motion approved 5-0.

                                4.       adopt proposed Policy GCCG – Professional/Support Staff Leave Sharing, along with Administrative

                                          Regulation/Exhibits for same

Ø       Motion by Mr. Stilwell to adopt Leave Sharing policy, second by Mrs. Nelson.

Ø       Discussion:  Mrs. Cothren is still concerned that FMLA is referenced in this policy.  She reviewed many other similar policies adopted by Governing Boards of other districts and could not find a reference to FMLA in any of them.   She feels that by including the broad range of FMLA in this policy, the district might incur a higher liability than it can handle. 

Ø       An audience member noted that this is a much needed benefit for the WUSD staff and would be an additional incentive for new employees.  If there is a need it will be available for use.

Ø       Mr. Nenne indicated that if this program does become a financial burden on the District, it can be scaled back to a more manageable liability.

Ø       Dr. McCraley stated that the Superintendent will have the option of approving or not approving each request and that he feels there are safeguards built into the policy.

Ø       Mr. Stilwell mentioned that he will be glad to get this policy approved.

Ø       Motion approved 4-1.

                                5.      approve 2008-09 contract signing bonus for eligible certified staff

Ø       Motion by Mr. Stilwell to approve signing bonus, second by Mr. Nenne.

Ø       Discussion:  Dr. McCraley explained that he and Ms. Gebler met with WEA members, to discuss the process for offering a signing bonus to certified staff.  The bonus would be paid to eligible certified staff who sign their contract within five days of issue.  They agreed on two ways of structuring this bonus. 

1.)  The first would use Gaming Money from this year and previous years, less benefits, to fund a bonus for a period of two years, of not less than $532 per year, depending on the number of staff who sign within five days.

        2.)  The second would use the same available money, but would pro-rate over a three year period

        instead.  This would provide a bonus of at least $450 per year, depending on the number of staff who

        sign within five days.  

Ø       Original motion amended, with second, to approve bonus at $532.00 per year, for two years.

Ø       Motion approved 5-0.

                                6.      approved content revision to three certified contract forms

Ø       Motion by Mr. Nenne to approved revisions to certified contracts, second by Mrs. Nelson.  Motion approved 5-0.

                                7.      Discussion and consideration to approve dates and times of future meetings:

                                                  1.  regular monthly meeting at 6:00 pm on May 14, 2008

                                                  2.  special meeting/work session, if needed, at 5:30 pm on May 27, 2008

Ø       Motion by Mr. Nenne to approve meeting dates and times as listed, second by Mrs. Cothren.  Motion approved 5-0.

VII.          EXECUTIVE SESSION

A.      The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1)              

                1.      review of candidates who were interviewed by the Board on March 31 and April 1, 2008

Ø       Motion by Mr. Nenne to move to Executive Session, second by Mr. Stilwell.  Motion approved 5-0.

Ø       Into Executive Session at 6:36 pm.

B.       Return to Open Session

Ø       Motion by Mr. Nenne to return to Open Session, second by Mrs. Nelson.  Motion approved 5-0.

Ø       Back to Open Session at 7:05 pm.

VIII.        MEETING SUMMARY

IX.           ANNOUNCEMENTS

Williams USD #2

Governing Board Minutes

April 9, 2008

X.            ADJOURNMENT

Ø       Motion by Mrs. Nelson to adjourn, second by Mr. Nenne.  Motion approved 5-0.

Ø       Meeting adjourned at 7:05 pm.