MINUTES OF A REGULAR MEETING OF THE

WILLIAMS UNIFIED SCHOOL DISTRICT NO. 2 GOVERNING BOARD

HELD ON WEDNESDAY, OCTOBER 11, 2006

 

The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

 

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room.  Those in attendance:

Board Members:     David Nenne, President                          Administration:       Dr. Thomas McCraley, Superintendent

Janet Cothren, member                                                           Steve Hudgens, WHS Principal

Bud Parenteau, member                                                          Donny Bridges, WEMS Principal

Ron Stilwell, member                             District Staff:          Brenda Gebler, Business Manager

Dan Barnes, absent                                                                 Kathie Schulte, Board Secretary

                Additional Staff:     Jeanne Gillespie, Ann Wells

                Guests:                    4

 

The agenda for the meeting is as follows:

I.              OPENING ITEMS

Ø     Mr. Nenne called the meeting to order at 6:02 pm and led the audience in the Pledge of Allegiance.

Ø     Motion by Mrs. Cothren to adopt the agenda, second by Mr. Parenteau.  Motion approved 4-0.

 

II.                   BOARD HIGHLIGHTS

A.     Student Recognition:

Ø     Mr. Bridges introduced Michael Blanchard as the WEMS Student of the Month for September.  His mother was also introduced.

Ø     Mr. Hudgens introduced Leticia Aguilar as WHS Student of the Month for October.  Her mother was also introduced

B.     Staff Presentations:

Ø     Mr. Jason Alley was not available to make the presentation on the new Science text for WEMS.  This presentation will be scheduled for a future meeting.

                      

III.           REPORTS                                                

A.      Superintendent:

Ø     Dr. McCraley noted that the Williams Needs an Angel Committee has received the Arizona Governor’s Pride Award for their work on behalf of the Williams Elementary School Playground project.  The award will be presented on Monday, October 30, 2006 at a luncheon at the Valley Ho Resort in Phoenix.   Board members are invited to attend.  At present, he and Mrs. Cothren are planning to attend.

Ø     Dr. McCraley reported the enrollment for K-12 at 779.  This is still up approximately 30 students from 2005-06 school year.

B.       Governing Board:

C.       Other Reports:

1.      Elementary/Middle School Principal’s Report

2.      High School Principal’s Report

Ø     Mr. Hudgens stated that the high school participated in a practice lock down this past week.  However, the staff is not completely satisfied with the results, even though it went very well for a first practice.    Another lock down will be next Tuesday.  For future events Mr. Hudgens will plan to have representatives from local law enforcement agencies present, as well as medical personnel.

Ø     He noted that he and all staff at WHS are totally committed to protecting the students in their care. 

3.      Special Education Director’s Report

4.      Federal/State Programs Coordinator’s Report

5.      CTE Director’s Report

6.      Technology Director’s Report

7.      Transportation Director’s Report

8.       Maintenance Supervisor’s Report

9.       Community Learning Center Director’s Report

a.        SOAR Report

b.        Family/Community Outreach Report

c.        Strategic Prevention Grant Report

d.        Community Prevention Report

10.    District Data Coordinator’s Report

11.    CAVIAT

12.    Nurse’s Report

13.    Business Manager’s Report

 

 

Williams School District

Governing Board Minutes

October 11, 2006

 

IV.           CALL TO THE PUBLIC

                Visitors are provided time to make statements to the Board.  Those wishing to do so please complete a “Request to Address    

                the Board” form and return it to the Board President.  Statements should be limited to no more than 5 minutes. Please keep

                in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø     No response from the audience.

 

V.          *CONSENT AGENDA

                Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø     Motion by Mr. Parenteau to approve the consent agenda with no exceptions, second by Mrs. Cothren.  Motion approved 4-0.

A.      *Approve Minutes: September 13, 2006 regular meeting

                                        September 26, 2006 special meeting                                       

B.    *District Financial Reports:

1.        District Financial report

2.        Tax Credit Fees report

3.        Lunch report

4.        WEMS Activity/Auxiliary Fund for August 2006  (reconciled)

5.        WHS Activity/Auxiliary Fund for August 2006  (reconciled)

C.     *Consideration to Ratify Vouchers:

Payroll #5……$219,310.80                  Expense #7007…..$ 90,098.93                Expense #7010…… 33,498.24

Payroll #6.…… 169,814.86                  Expense #7008…...149,902.84                Expense #7011…… 33.127.39                              

Payroll #7……. 171,406.11                  Expense #7009…… 35,787.62               

D.      *Consideration to approve personnel issues:      

                 1.     employment:

                                a.   Kristine Williams, 6th grade teacher for remainder of the 2006-07 school year                                                             

                 2.     extended assignments:

                                a.    Jessica Guzman, preparation and training for Paraprofessional Crisis Intervention training

                                 3.     extra-duty:

                                a.   Nell Brown, WHS Athletic Trainer

                 4.     change of status:

                                a.    move Terika Brammann from substitute aide for the SOAR program to regular SOAR aide

                 5.     resignations:

                                a.    ValJesse O’Feeney (Stannard), SOAR aide                                 

E.       *Consideration to accept/approve Grants/Contractual Agreements/Intergovernmental Agreements:

                                                1.     McKinney-Vento Homeless Assistance Grant

                                                2.     US Communities Cooperative Purchasing Agreement

                                                3.     Willow Bend Environmental Education Center

 

VI.           ACTION ITEMS

A.       Discussion and consideration to:

                1.     accept and acknowledge donations:

a.  WEMS Grandparents Tea and Reading Night

        -True Value Hardware, raffle item - 2 gift certificates        -WEMS PTA, refreshments

        -Diana Scott, raffle item – kitchen ware                              -Beth Britton, raffle item – basket with

        -Mary O’Brien, raffle item – Avon product                                                         personal care items

        -Theresa Chavez, raffle item - candle                                  -Sandy Roe, 2 books

        -Dusty Brinkworth, raffle item – jewelry,

                           personal care items, toys

 b.  Third Grade Halloween Carnival:

                                                                    -Don Dent, Farm Bureau Insurance                        -LP’s Excavating

                                                                    -Danny Ray, Arizona Public Service

Ø     Motion by Mrs. Cothren to accept and acknowledge the donations listed above, second by Mr. Stilwell.  Motion approved 4-0.

 

2.        approve FY 06 WUSD Annual Financial Report (AFR)

Ø     Motion by Mr. Parenteau to approve the FY 06 AFR, second by Mr. Stilwell.  Motion approved 4-0.

 

3.        approve 2007 School Facilities Board (SFB) Capital Plan

Ø     Motion by Mr. Parenteau to approve SFB Capital Plan, second by Mr. Stilwell. 

Ø     Discussion:  Dr. McCraley noted that the additional square footage in the Culinary Arts classroom and Voc. Ed. Building was not included in  last year’s plan and therefore not on this year’s either.   The report is currently being amended to include this additional square footage.  

Ø     Motion amended to approve the 2007 SFB Capital Plan with this change.  Motion approved 4-0.

 

 

Williams School District

Governing Board Minutes

October 11, 2006

 

4.        approve addition of Western Reserve Life as a Tax Sheltered Annuity provider for WUSD staff

Ø     Motion by Mrs. Cothren to approve Western Reserve as a TSA for staff, second by Mr. Parenteau   Motion approved 4-0.

 

5.        approve out of state travel for Officer Robert McCarty, WUSD School Resource Officer, to attend the 8th Annual Safe School Conference in Las Vegas, Nevada on December 4-5, 2006.

Ø     Motion by Mr. Parenteau to approve out of state travel for Officer McCarty with request that he make a presentation upon his return from the conference, second by Mr. Stilwell.  Motion approved 4-0.

Ø     Mr. Hudgens responded to a member question as to whether another officer would take Officer McCarty’s place as School Resource Officer (SRO) during his absence.   Mr. Hudgens indicated that he would contact Chief Nixon and ask for an officer.

 

6.        approve out of state travel for Dr. Tom McCraley to attend the Williams Chamber of Commerce Retreat in Laughlin, Nevada on November 16-18, 2006.

Ø     Motion by Mr. Parenteau to approve out of state travel for Dr. McCraley, second by Mr. Stilwell.  Motion approved 4-0.

 

7.        review and possibly revise District Policy JJJ-Extracurricular Activity Eligibility

Ø     Motion by Mrs. Cothren to approve revision to Policy JJJ, second by Mr. Stilwell. 

Ø     Discussion:  Board members have recently expressed concern about the current policy.  They believe that the differences between extra-curricular and co-curricular activities need to be addressed through policy.  Several changes to the proposed revision were suggested.  The revision now reads:

Activities that are co-curricular and are an integral part of a credit class shall be exempt from the rule.  These co-curricular activities are not considered to be governed by current eligibility standards.  If a student is enrolled in a curriculum course that requires the student to participate in an interscholastic activity, and the student is eligible to do so, the student may not be penalized for nonparticipation.  Instead, the teacher will provide the student with an alternative task to compensate for missing interscholastic activity. 

Ø     Motion amended to approve first reading of revision as stated above and to allow WHS band students affected by this policy to participate in a competition this coming weekend.  (October 13 and 14, 2006 at Eastern Arizona College in Thatcher)

Ø     Motion approved 4-0.

Ø     Dr. McCraley is to make revisions and distribute to staff and Site Councils for review.  Final action to approve Policy JJJ is to be scheduled for the November 8, 2006 regular Board meeting.

 

8.        approve extension to contract for Donny Bridges, WEMS Principal

Ø     Motion by Mrs. Cothren to approve a two year extension to current administrative contract for Mr. Bridges, second by Mr. Stilwell.  Motion approved 4-0.

 

9.        approve addendum to contract for Donny Bridges, WEMS Principal

Ø     Mr. Bridges withdrew his request to have his 2.9 % salary increase, recently approved by the Board, converted to eight days of vacation.

Ø     No action taken on this item.

 

                              10.     approve dates and times of future meetings:

                                                  a.   regular monthly meeting at 6:00 pm on Wednesday, November 8, 2006 at WHS

                                                  b.   special meeting/work session, only if needed, at 5:30 pm on Tuesday, November 28, 2006 at WHS

Ø     Motion by Mr. Parenteau to approve dates and times of future meetings as listed above, with note that the November 28 meeting will only be held if absolutely necessary, second by Mrs. Cothren.   Motion approved 4-0.

                                                  

VII.               EXECUTIVE SESSION

A.         The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to: 

                        1.     discuss an extension to contract for WEMS Principal

                                2.     discuss an addendum to contract for WEMS Principal

Ø     Motion by Mrs. Cothren to enter Executive Session, second by Mr. Stilwell.  Motion approved 4-0. Into Executive Session at 7:03 pm.

Ø     Motion by Mr. Stilwell to return to Regular Session, second by Mr. Parenteau.  Motion approved 4-0.      Return to Regular Session at 7:19 pm.

 

VIII.             MEETING SUMMARY

Ø     Reschedule Mr. Alley’s presentation for a future meeting.

Ø     Letters to be sent to those donating to the district.

Ø     Revisions to be made to Policy JJJ, distributed to staff and Site Councils and brought back to the Board for final approval on November 8, 2006

Ø      

Williams School District

Governing Board Minutes

October 11, 2006

 

Ø     Invite Officer McCarty to make a presentation to the Board in early 2007 about the Annual Safe Schools Conference he will attend in December 2006.

Ø     Mr. Hudgens to contact Chief Nixon at WPD to inquire about an officer being assigned to the schools during Officer McCarty’s absence in December.

 

IX.          ANNOUNCEMENTS

A.        ASBA County Workshop/Dinner on October 26, 2006

B.        Special Meeting/Work Session on October 27, 2006 at 2:30 pm at the District Office.  Mr. Bill Maas to present

salary schedule information

Ø     Due to the number of participants anticipated at this meeting, it will be moved to the WHS Culinary Arts Classroom.

                C.     No school on October 20 and 23, 2006.  Schools closed, District office open.

 

X.           ADJOURNMENT

Ø     Motion by Mr. Parenteau to adjourn the meeting, second by Mr. Stilwell.  Motion approved 4-0.   Meeting adjourned at 7:22 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                _____________________________________  ___________

                                                                                                David Nenne, President                                   Date