DRAFT

MINUTES OF A REGULAR MEETING OF THE

WILLIAMS UNIFIED SCHOOL DISTRICT NO. 2 GOVERNING BOARD

HELD ON WEDNESDAY, NOVEMBER 8, 2006

 

The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

 

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:15 p.m. on the above date at the Williams High School Culinary Arts room.  Roll call:

Board Members:     David Nenne, President                          Administration:       Dr. Thomas McCraley, Superintendent

Janet Cothren, member                                                           Steve Hudgens, WHS Principal

Bud Parenteau, member                                                         

Ron Stilwell, member (absent)                District Staff:          Brenda Gebler, Business Manager

Dan Barnes, member (absent)                                                 Kathie Schulte, Board Secretary

                Additional Staff:     13

                Guests:                    12

 

The agenda for the meeting is as follows:

I.              OPENING ITEMS

Ø       Mr. Nenne called the meeting to order at 6:07 pm.

Ø       Motion by Mrs. Cothren to pull two items from the agenda and approve as revised, second by Mr. Parenteau.  Motion approved 3-0.

 

II.       BOARD HIGHLIGHTS

A.      Student/Staff presentations/recognition:

Ø       Mr. Steve Hudgens introduced Amy Veillette as the WHS Student of the Month for November.  Her mother was also present.

Ø       Mr. Grimes presented eight squad leaders of the Williams High School Viking Band.  The Band recently qualified for State at a competition at Easter Arizona College.  He reported that the kids did a wonderful job at the State competition.  They received a Superior Rating, the highest possible, along with three of the five available caption awards.  Mr. Grimes asked each student to make a comment about being in the band They expressed enthusiasm for the program and offered thanks to the Governing Board for their support and also to Mr. Grimes for the time and effort he puts into the band.  

B.       Staff presentations:

Ø       Mr. Gary Berger, District Special Education Director, reviewed the current status of the program.  He featured a short audio presentation from the staff and explained what he has implemented for this school year and noted what he would like to do in the future.  He stated that the program is currently being audited and that in February an audit team will be on site to complete the audit and hold an exit interview. 

Ø       Mr. Jason Alley, middle school science teacher, gave a Power Point presentation about the process used to determine which science text would be the best choice for grades K-8.  He also reported on the positive feedback from teachers using the newly adopted materials.

Ø       Ms. Denise Burley, Nutrition Network Program Manager, gave a short presentation about the Cooperative Purchasing Agreement with Coconino County for Nutrition Education.  She stated that the program is provided at no charge to the district, as it is funded through a grant.   She and her staff are excited to be working with teachers and students at WEMS.

 

III.     REPORTS

A.      Superintendent

1.     Summary of current events

B.       Governing Board

C.       Other Reports

1.     Elementary/Middle School Principal’s Report

                                          a.     Site Council minutes from October 19, 2006

2.     High School Principal’s Report

3.     Special Services Director’s Report

4.     Federal and State Programs Coordinator’s Report

5.     CTE Director’s Report

6.     Technology Director’s Report

7.     Transportation Director’s Report

8.     Maintenance Supervisor’s Report

9.     Community Learning Center Director’s Report

a.        SOAR Report

b.        Family/Community Outreach Report

c.        Strategic Prevention Report

d.        Community Prevention Report

10.   District Data Coordinator’s Report

 

Governing Board Meeting

Minutes

November 8, 2006

 

11.   CAVIAT

12.   Nurse’s Report

13.   Business Manager’s Report

 

IV.          CALL TO THE PUBLIC

Visitors are provided time to make statements to the Board.  Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President.  Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø       No request made.

 

V.         *CONSENT AGENDA

                Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø       Motion by Mr. Parenteau to approve the Consent Agenda with the exception of E-2, second by Mrs. Cothren.  Motion approved 3-0.

A.       *Approve Minutes:

1.        October 11, 2006 Regular Meeting

2.        October 11, 2006 Executive Session

3.        October 20, 2006 Special Meeting

4.        October 20, 2006 Executive Session

5.        October 27, 2006 Special Meeting

B.       *District Financial Reports:

1.        District Financial report

2.        Tax Credit Fees report

3.        Lunch report

4.        WEMS Activity/Auxiliary Fund for September (reconciled)

5.        WHS Activity/Auxiliary Fund September (reconciled)

C.     *Consideration to Ratify Vouchers:

Payroll # 8........$180,364.35                  Expense # 7211…$17,413.20                 Expense # 7014….$32,403.84

Payroll # 9..........174,381.08                  Expense # 7012…  43,539.94                 Expense # 7015….  55,646.71

                                                                Expense # 7013…  37,934.20                 Expense # 7016….  18,696.96        

D.    *Consideration to approve personnel issues:

                 1.    employment:

                                a.    Janice Rodriguez – SOAR sub for preparing snacks

                 2.    extra-duty assignments:

                            WEMS

                                a.   Deniz Chavez – basketball coach (girls)

                                b.   Rick Shipley – basketball coach (girls)  

                 3.    change of status:

                                a.   pulled from the agenda  employ Kellie Crowder for part-time work in the maintenance department

                                      on days when school is not in session

                                b.   move Stan Kribbs from substitute bus driver to full time route driver

                                c.   extend daily hours on Monday, Tuesday, and Wednesday for Dorrine Rameriz from 6.5 hours per

                                      day to 7.5 hours per day

                 4.    resignations:

                                a.    Kristine Williams – ELL aide at WEMS

                                b.    Meah Sessions – Special Education Counselor

                 E.     *Consideration to approve Requests for Proposals, Contractual Agreements, Grant Applications, Textbook Adoptions

            and Reviews:

                 1.    Annual application for Early Childhood Block Grant funds.

                 2.    EXCEPTION:  Annual approval of contract with Schoolhouse Solutions

 

EXCEPTION

E.              2.   Annual approval of contract with Schoolhouse Solutions

Ø       Motion by Mr. Parenteau to approve, second by Mrs. Cothren

Ø       Discussion:  Mr. Nenne asked Dr. McCraley how the work will be billed.  Dr. McCraley responded that it will be invoiced as completed.

Ø       Motion approved 3-0.

 

VI.           ACTION ITEMS

             A.    Discussion and consideration to:

                                 1.    accept and acknowledge donations:

                                                Third Grade

                                                  a.    Kiwanis Club of Williams - monetary

                                                  b.    Bill Williams Mountain Men – monetary

 

Governing Board Meeting

Minutes

November 8, 2006

 

                                                  c.    Williams Lions Club – monetary

                                                  d.    Anonymous – monetary

                                                WEMS

                                                  a.     Mr. and Mrs. Sinks – teaching supplies

                                                Family/Community Outreach Center

                                                       1.  Grandparents Tea

                                                              - Patricia Helgeson – scrapbook kit

                                                       2.  Homeless/Needy Students

                                                              - Dusty Brinkworth – new toys

                                                              - Janet Cothren – Halloween costumes

                                                              - Williams Food Bank – school supplies

                                                              - Dina Mayer – coats                                                              

                                                Community Learning Center

                                                  a.   Pizza Factory – six gift certificates for any medium pizza

                                                WHS students and staff

                                                  a.    Williams Food Bank – school supplies

                                                WHS Industrial Technology

                                                  a.     Gale Henry Lowell – Lincoln Arc Welder Square Wave Tig 275 and Craftsman Molder/Planer

Ø       Motion by Mrs. Cothren to accept and approve the donations as listed, second by Mr. Parenteau.  Motion approved 3-0.

 

 2.     approve and acknowledge a $9500.00 donation from the Williams High School Booster Club to the

         WHS Auxiliary Fund athletic account

Ø       Motion by Mr. Parenteau to approve and acknowledge, second by Mrs. Cothren.

Ø       Discussion:  Board member questioned if the money was deposited in the high school Auxiliary Account or Activity Fund.

Ø       Dr. McCraley responded that the money will not be deposited in either account.  The district auditor has referred the Business Manager to a process that is outlined in the Uniform System of Financial Records (USFR).  The district will be following those guidelines.

Ø       Motion approved 3-0.

 

                 3.     approve a Cooperative Purchasing Agreement with Coconino County for Nutrition Education

Ø       Motion by Mr. Parenteau to approve the agreement with Coconino County, second by Mrs. Cothren.  Motion approved 3-0.

 

                                 4.     approve proposed revision to Policy JJJ – Extra-Curricular Activity Eligibility

Ø       Discussion:  Mr. Hudgens explained that he does not agree with the proposed new wording for this policy.  After discussion with the Site Council and staff he recommends that the Board not add the wording and instead just follow AIA regulations.  Board members agreed to some extent, but still wanted something added to policy.

Ø       Motion by Mrs. Cothren to change the proposed wording and approve second reading, second by Mr. Parenteau.  Motion approved 3-0.

Ø       The change is as follows:

                    All activities governed by the Arizona Interscholastic Association (A.I.A) are covered by the eligibility

                    rule.  Activities that are co-curricular and are an integral part of a credit class shall be exempt from  

                    the rule. 

 

Ø       Dr. McCraley excused himself at 7:31 pm to attend another meeting.  He did not return to this meeting.

 

                                 5.     select a delegate and alternate delegate to represent the board at the ASBA Delegate Assembly on

                                         December 14, 2006

Ø       Motion by Mrs. Cothren to select Mr. Parenteau as delegate and Mr. Stilwell as alternate, second by Mr. Parenteau.  Motion approved 3-0.

                                               

       6.      review and approve the percentage to be used during the 2006-07 school year to calculate leave buy-back

                for eligible staff who resign or retire from the district

Ø       Motion by Mr. Parenteau to approve the percentage for 2007 as listed in Policy GCCA, second by Mrs. Cothren.  Motion approved 3-0.

 

 7.      approve disbursement of the 301 discretionary funds for 2006-07

Ø       Motion by Mrs. Cothren to approve the disbursement of 301 discretionary funds for 2006-07 school year to teacher salaries, second by Mr. Parenteau.  Motion approved 3-0.

 

 8.      pulled from the agenda   approve leave buy-back for John Augenstein

 

Governing Board Meeting

Minutes

November 8, 2006

 

 9.      terminate contract with a Williams Middle School teacher

Ø       Motion by Mr. Parenteau to terminate teaching contract with Marion McBee due to failure to comply with terms of his contract, second by Mrs. Cothren.  Motion approved 3-0.

 

10.     approve extension to current administrative contract for Steve Hudgens, WHS Principal

Ø       Motion by Mr. Parenteau to approve a two year extension to the current contract of Steve Hudgens, second by Mrs. Cothren.  Motion approved 3-0.

 

                                11.     approve dates and times of future meetings:

                                                    1.  regular monthly meeting at 6:00 pm on Wednesday, December 6, 2006

Ø       Motion by Mr. Parenteau to approve the meeting as listed, second by Mrs. Cothren.  Motion approved 3-0.

 

VII.          EXECUTIVE SESSION

Ø       Motion by Mrs. Cothren to enter into Executive Session pursuant to ARS 38-431.03 (A)(1), second by Mr. Parenteau.  Motion approved 3-0.

Ø       Into Executive Session at 7:58 pm.

Ø       Items for discussion:

                 1.     termination of contract with a Williams Middle School teacher

                                 2.     an extension to the current administrative contract for Steve Hudgens, WHS Principal

Ø       Motion by Mrs. Cothren to return to Open Session, second by Mr. Parenteau.  Motion approved 3-0.

Ø       Return to Open Session at 8:10 pm.

 

VIII.        MEETING SUMMARY

Ø       Send Thank You letters to those donating to the district.

Ø       Prepare revision to Policy JJJ and present for action at the December meeting

Ø       Mr. Nenne to speak with members of the WEMS Site Council to explain Policy JJJ.

Ø       Ms. Fredrickson to present signatures of those staff who are in agreement with the 2006-07 301 Plan

 

IX.          ANNOUNCEMENTS

A.   WHS Holiday Tournament November 30, December 1-2, 2006 

B.    Band Concerts:  December 5 – 5th-6th grades and Jazz Band

                                  December 7 – 7th-8th grades and high school band

C.    Winter Break December 25, 2006 through January 5, 2006   

D.    Mr. Hudgens announced that there will programs at both schools on Thursday, November 9, 2006 honoring Veterans. 

        WEMS to be held at 8:30 am and WHS at 10:15 am.

 

X.            ADJOURNMENT

Ø       Motion by Mr. Parenteau to adjourn the meeting, second by Mrs. Cothren.  Motion approved 3-0.  Meeting adjourned at 8:13 pm.