HELD ON WEDNESDAY, FEBRUARY 8, 2006
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room. Those present: Board Members: Mrs. Cothren, Mr. Nenne, Mr. Parenteau, and Mr. Stilwell. Mr. Barnes was absent. Also present: Dr. McCraley, Mr. Hudgens, Mr. Bridges, Mrs. Gebler, Mrs. Schulte, six other staff members, eight guests and Russ Walton from the Williams News.
The agenda for the meeting is as follows:
1. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:00 p.m. and led the group in the Pledge of Allegiance.
Ø Motion by Mr. Parenteau to adopt the agenda, second by Mr. Stilwell. Motion approved 4-0.
II. BOARD HIGHLIGHTS
A. Student Recognition:
Ø Chad Fields was not present due to basketball playoffs. Mr. Hudgens will invite him to attend the March 8, 2006 meeting.
B. Staff Recognition:
Ø Denis Kirkley was not present due to basketball playoffs. Mr. Hudgens will invite him to attend the March 8, 2006 meeting.
Ø Dr. McCraley expressed appreciation to Chris Gregory, Angel Rico and Dave Nenne for their assistance with an emergency situation with Lake Havasu School District. Lake Havasu students and sponsors were stranded on I-40 east of Williams when their bus broke down. Dave Nenne arranged for WUSD driver to transport the group from their bus to the local Denny’s restaurant. A LHUSD bus was sent to Williams to take the students and sponsors home. A letter of thanks was received from the Lake Havasu district.
Ø Dr. McCraley congratulated Kate Wamble for being selected by Powerschool to attend a Powerschool Advanced Learning Summit. This training is targeted for the most skilled and experienced Powerschool users. After completing an online assessment test, Kate was one of seventy users invited to attend the Summit.
III. REPORTS
A. Elementary/Middle School Principal’s Report
B. High School Principal’s Report
C. Special Services Director’s Report
D. CTE Director’s Report
E. Technology Director’s Report
F. Transportation Director’s Report
G. Maintenance Supervisor’s Report
H. Community Learning Center Director’s Report
1. SOAR Report
2. Family/Community Outreach Report
3. Community Prevention Report
I. District Data Coordinator’s Report
J. CAVIAT
Ø Ms. Joan Larimore, CAVIAT board member, asked to be added to the March 8, 2006 regular board meeting agenda. She plans to bring a local businessman to the meeting to explain the many ways in which collaboration between the school district and local businesses benefit the students.
K. Nurse’s Report
L. Business Manager’s Report
M. Superintendent’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø Mr. Scott Grimes, district band teacher/band director, explained to the board members how the new Junk Food policy, once adopted, will be a determent to his band program. Currently he provides a lot of the funding for his program through various fundraising efforts, particularly candy sales. He is concerned that when candy sales are no longer allowed, his program will suffer because of lack of funds. He asked the board to keep this issue in mind when preparing the 2006-07 budget.
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to approve the Consent Agenda with the Exception of A-5, second by Mrs. Cothren. Motion approved 4-0.
A. *Approve Minutes:
1. January 11, 2006 Special Meeting
2. January 11, 2006 Executive Session
3. January 11, 2006 Special Meeting
4. January 11, 2006 Executive Session
5. Exception - January 11, 2006 Regular Meeting
6. January 11, 2006 Executive Session
7. January 24, 2006 Special Meeting
8. January 24, 2006 Executive Session
9. January 25, 2006 Special Meeting/Work Session
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for December (reconciled)
5. WHS Activity/Auxiliary Fund for December (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #14..………$159,921.14 Expense #1067………$23,396.78 Expense #1069….…$44,201.53
Payroll #15………. 163,869.51 Expense #1068……… 59,424.97 Expense #1070……. 14,060.04
Expense #1071……. 29,598.77
D. *Consideration to approve personnel issues:
1. employment:
a. Brandon Jackson – Special Education Aide
2. extended assignments:
a. teaching night tech classes until end of school year:
- Chuck Brothers
- Leslie Mitchell
- Gabi Uebel
- Kate Wamble
3. extra-duty assignments:
a. Julie Grantham - WMS Girls Volleyball Coach
E. *Consideration to approve out of state/overnight trips:
1. Mr. Grimes and Civil War Band to Tucson February 22-24, 2006 to participate in a parade.
2. Mr. Grimes and WHS band members to Prescott February 16-18, 2006 to participate in Regional Band.
3. Mr. Grimes and band students to California May 11-13, 2006 to visit Magic Mountain.
4. Kate Wamble to Sacramento, CA on March 21-24, 2006 to attend Powerschool Advanced Learning
Summit.
F. *Consideration to approve Requests for Proposals, Contractual Agreements, Grants, Text Adoptions and Reviews:
1. Consideration to adopt the following textbook for Williams High School CTE Department:
a. Textbook for Industrial Manufacturing Program
High-Performance Manufacturing – Portable Production Skills
McGraw Hill (Glencoe) © 2006
2. Consideration to approve the WHS AIMS Intervention/Drop-Out Prevention Grant.
EXCEPTION
A. *Approve Minutes:
5. January 11, 2006 Regular Meeting
Ø Motion by Mr. Parenteau to approve the January 11, 2006 minutes with a revision to his motion in ACTION ITEMS, Section B to read:
……to accept a proposal for School Improvement/Curriculum Alignment from Schoolhouse Solutions
(Cindy Daniels) that was received in response to an RFP issued by WUSD.
Second by Mrs. Cothren. Motion approved 4-0.
VI. DISCUSSION ITEM
A. WUSD owned property on North 7th Street near the elementary school.
Ø Mr. Dennis Wells, Williams City Manager, presented information to the board concerning property owned by WUSD, but used for many years as a public street. He asked that the district turn the property over to the City of Williams. (District legal counsel previously offered information about this property and suggested that, for the benefit of the district, the property be transferred to the City following district policy procedures).
Ø Mr. Parenteau indicated that he would like for the property to be transferred to the City as long as the street does not become a feeder road. With all the new development in the area of the elementary middle school, we don’t want to put students in jeopardy because of increased traffic.
Ø Mr. Doug Wells, representing the Wells family, spoke about a strip of property located east of 7th street and north of Edison, adjacent to the elementary school and sharing a common boundary with property owned by the Wells family. Mr. Wells indicated that for many years there has been a difference of opinion as to the ownership of the property. His family would like to hire someone to survey the property and search the archives to determine ownership.
Ø The Board directed Dr. McCraley to continue dialog with the City of Williams and the Wells family to resolve these property issues.
VII. ACTION ITEMS
A. Discussion and consideration to approve a request from the City of Williams for a Utility Easement.
Ø Motion by Mrs. Cothren to approve the easement request with the addition of a statement (see below) recommended by district legal counsel, second by Mr. Parenteau. Motion approved 4-0.
…Grantor, pursuant to authority granted to school district governing boards under A.R.S. 15-342(7),
finds that the easement described herein will not affect the normal operations of the school located
on the above-described property.
B. Discussion and consideration to approve first reading of revisions to Policy GCC – Professional/Support Staff Leave
(Leave Buyback portion)
Ø The board reviewed/discussed various aspects of the revised Leave Buyback proposal. Listed below are
the additions/revisions requested.
· Change the word ‘Phase’ back to specific dates – i.e. 2006, 2007,2008
· Reinsert this statement ‘The Governing Board retains the right to waive certain requirements for eligibility after consideration of extenuating circumstances on a case-by-case basis’.
· Remove the paragraph that deals with review of the policy and insert this sentence:
- The Governing Board retains the right to review this policy annually and adjust as needed.
· Add this sentence just before the paragraph that begins with ‘In the event……
- The buyback, per day of leave, will not exceed the employee’s daily rate.
Ø Motion by Mr. Stilwell to approve the first reading of policy GCC with changes listed above, second by
Mr. Parenteau. Motion approved 4-0.
C. Discussion and consideration to approve first reading of ASBA Policy Advisories:
1. EDFA – Collection of Money/Food Tickets
Ø No action. WUSD does not use food tickets for the lunch program.
2. EFE - Competitive Food Sales/Vending Machines
Ø Motion by Mr. Parenteau to approve first reading of policy EFE, second by Mr. Stilwell. Motion approved 4-0.
3. JL – Student Wellness
JL-RA – Regulation
JL-RB – Regulation
Ø Motion by Mrs. Cothren to approve first reading of policy JL, second by Mr. Stilwell. Motion approved 4-0.
4. IKF – Graduation Requirement
IKF-RB – Regulation, Alternative Graduation Requirements
IKF-EA – Exhibit, Appeal Form
IKF-EB – Exhibit, Points Calculations
Ø Motion by Mrs. Cothren to add information to this advisory that was previously adopted by the board and approve first reading of policy IKF, second by Mr. Parenteau. Motion approved 4-0.
D. Discussion and consideration to approve Policy Regulation JJJ-R – Extracurricular Activity Eligibility
Ø Motion by Mrs. Cothren to approve the regulations as submitted by Mr. Hudgens, second by Mr. Stilwell. Motion approved 4-0.
E. Discussion and consideration to approve expenditure for carpeting for WEMS and WHS to be installed summer 2006 and new doors for WEMS, to be installed upon delivery.
Ø Motion by Mr. Parenteau to approve the expenditure from building renewal funds for carpeting and doors, second by Mr. Stilwell. Motion approved 4-0.
F. Discussion and consideration to reinstate Track district-wide and employ Dan Ayub as the coach for both sites.
Ø Mr. Dan Ayub was asked to give the rationale for reinstating Track for middle and high school students.
Ø Mr. Ayub indicated that currently there are 12 high school students and 23 6-8 grade students who want to participate in Track. He believes that participation in Track has many benefits. Some high school students participate in order to get a head start on their conditioning for the fall football season. Students who participate in school sports tend to stay in school and keep their grades up. He feels that by beginning the program in the 6th grade, students will be experienced participants when they reach high school level. He plans to use high school students to mentor the younger students as the season progresses.
Ø Mr. Bridges and Mr. Hudgens offered their support for the reinstatement of the sport.
Ø Mr. Stilwell complimented and thanked Mr. Ayub for his work with the students.
Ø Motion by Mr. Parenteau to reinstate Track at WHS and WMS and hire Mr. Ayub as the coach, second by Mr. Stilwell. Motion approved 4-0.
G. Discussion and consideration to accept donations:
1. Williams Elementary Playground
a. Williams Clean and Beautiful – 3 benches and 3 trash cans with lids
b. Williams Needs an Angel Committee – playground equipment
-Junior Skill Builder -Standard Swings (8)
-Rockblocks Climbing Tunnel -Walking the Plank
Ø Mrs. Natalie Mann, playground committee member, was asked to provide an update on the progress of the playground installation.
· Mrs. Mann indicated that some work will be completed this spring and plans for additional work to be done during the summer break. The group will purchase approximately $112,000 worth of equipment, which includes installation but not tax and shipping. Remaining funds will be used for excavation, sand, wooden ties and other necessary items. The group will hold a groundbreaking ceremony and plans a community-wide picnic as soon as the playground is ready for use.
Ø Motion by Mrs. Cothren to accept the equipment donations and send a letter of thanks to both groups, second by Mr. Stilwell. Motion approved 4-0.
H. Discussion and consideration to approve a Playground Maintenance Plan.
Ø Motion by Mr. Stilwell to approve the proposed Playground Maintenance Plan, second by Mr. Parenteau. Motion approved 4-0.
I. Discussion and consideration to approve filing of E-Rate Form 471 for funding for 2006.
Ø Motion by Mrs. Cothren to approve filing of E-Rate form 471, second by Mr. Parenteau. Motion approved 4-0.
J. Consideration to approve volunteers for Band Movie Nights
a. Liz Hernandez
b. Philip Hernandez
c. Mary Ellen Calley
Ø Motion by Mrs. Cothren to approve volunteers listed, second by Mr. Parenteau. Motion approved 4-0.
K. Discussion and consideration to approve dates and times of future meetings:
1. March 8, 2006 Regular Meeting at 6:00 p.m.
2. March 22, 2006 Special Meeting/Work Session, if necessary, at 5:30 p.m.
Ø Motion by Mrs. Cothren to approve the March 8, 2006 regular meeting but wait until that meeting to
schedule the March 22, 2006 special meeting, second by Mr. Parenteau. Motion approved 4-0.
VIII. REVIEW OF ASSIGNMENTS
Ø Send Thank You letters to Williams Clean and Beautiful and Williams Needs an Angel Committee for their donation of playground equipment
Ø Revise policies as noted in minutes
Ø Add statement to Utility Easement request
Ø Include Ms. Larimore on the March 8, 2006 agenda
Ø Revise minutes from January 11, 2006 regular meeting as indicated in minutes
Ø Send policy JJJ to ASBA
IX. ANNOUNCEMENTS
A. ASBA Spring Legal Seminar to be held in two locations:
1. Tucson, AZ – March 25, 2006 at Doubletree Reid Park
2. Sedona, AZ – March 31, 2006 at Hilton Sedona Resort
Space is limited; registration is on first come, first served basis. Cost is $125.00 per person and includes breakfast
and lunch.
Ø Dr. McCraley, Mr. Nenne and Mr. Parenteau will attend in Sedona. Mr. Bridges will attend in Tucson.
Ø Mr. Ayub was asked to report on the recent Academic Decathlon competition.
· The students did well in the competition and he is very proud of all of them. They finished 48th out of 92 teams. They came out ahead of several schools in the 5A, 4A and 3A divisions.
X. ADJOURNMENT
Ø Motion by Mr. Parenteau to adjourn, second by Mrs. Cothren. Motion approved 4-0. Meeting adjourned at 8:08 p.m.