DRAFT MINUTES OF A REGULAR MEETING OF THE

WILLIAMS UNIFIED SCHOOL DISTRICT NO. 2 GOVERNING BOARD

HELD ON WEDNESDAY, MAY 10, 2006

Revised 5/18/06

The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room. Those in attendance:

Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent

Janet Cothren, member Steve Hudgens, WHS Principal

Bud Parenteau, member Donny Bridges, WEMS Principal

Ron Stilwell, member District Staff: Brenda Gebler, Business Manager

Dan Barnes, member Kathie Schulte, Board Secretary

Additional Staff: 14 Guests: 37

Media: 1

The agenda for the meeting is as follows:

I. OPENING ITEMS

Ø Mr. Nenne called the meeting to order at 6:06 pm and led the audience in the Pledge of Allegiance.

Ø Motion by Mr. Parenteau to adopt the agenda, second by Mrs. Cothren. Motion approved 5-0.

II. BOARD HIGHLIGHTS

A. Student presentation/recognition:

1. Ms. Rockwood and the WES Odyssey of the Mind team:

Ø Ms. Shannon Rockwood introduced the members of the OM team and presented a video outlining the program. Ms. Rockwood indicated that, at present, only students in 4th and 5th grades may participate in OM. However, she would like to expand the age group through 8th grade next year and eventually add high school level students

2. Ms. Chavez, Ms. McCahan, Mrs. Greedy and the Special Olympics team:

Ø Ms. McCahan presented the Special Olympians and reported on their success at the recent Summer Games. Ms. McCahan, along with coach Deniz Chavez, coach Connie Greedy junior assistant coach Gabriel Chavez and team members were congratulated by the Board.

3. Mr. Gutshall, Mr. Jim Johnson, Mr. Walt Eastland and the WHS Bottlebot team:

Ø Battlebot team members Jesus Martinez and Juan Hernandez narrated a photo Power Point of their trip to the national competition while Andrew Eastland displayed the Slab Crab. The board congratulated the team and thanked Mr. Gutshall, teacher, Jim Johnson, advisor, Walt Eastland, advisor and Dave Nenne, chaperone.

4. Mr. Steve Hudgens - WHS Student of the Month for May, Julius Janson

Ø Mr. Hudgens presented Julius Janson as the May Student of the Month and introduced his mother, Carmen Stanchon. Mr. Hudgens noted that Julius is a very outstanding student and would like to become a physician.

B. Staff recognition:

1. Ms. Bonnie Dent - State Art Award winner

Ø Dr. McCraley introduced Ms. Dent. She thanked the board for submitting her name and indicated that many other teachers in the district deserve to be recognized for their contribution to education, but unfortunately, there is not a venue in Arizona to do this.

C. Community presentations:

1. Williams Mayor, Ken Edes, and City Manager, Dennis Wells – COW/WUSD joint venture to construct

baseball field on WEMS grounds.

Ø Mayor Edes asked the board to consider a joint venture with the City of Williams. He stated that if WUSD will provide an area on the grounds of the Elementary Middle School, City of Williams employees will construct and maintain a ball field on the site. The Board directed the Superintendent to work on an agreement with the City Manager and report back at a future meeting.

III. REPORTS

A. Superintendent:

1. Summary of current events

2. 2006-07 budget update

Ø Dr. McCraley indicated that certified staff will be receiving a step increase. When funding is finalized by the legislature, adjustments to contracts will be made as needed.

B. Governing Board:

C. Other Reports:

1. Elementary/Middle School Principal’s Report

2. High School Principal’s Report

Ø Mr. Hudgens presented a draft of the 2006-07 WHS Student Handbook for board review.

a. Counseling update

REGULAR MEETING MINUTES – MAY 10,2006

3. Special Services Director’s Report

4. CTE Director’s Report

5. Technology Director’s Report

6. Transportation Director’s Report

7. Maintenance Supervisor’s Report

8. Community Learning Center Director’s Report

a. SOAR Report

b. Family/Community Outreach Report

c. Community Prevention Report

9. District Data Coordinator’s Report

10. CAVIAT

11. Nurse’s Report

12. Business Manager’s Report

IV. CALL TO THE PUBLIC

Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address

the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep

in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø Mrs. Scott Grimes – expressed concern about funding for purchase of band instruments

Ø Ms. Kristi Fredrickson read a statement from the WEA expressing their thoughts and concerns regarding low salaries at WUSD2 as compared to other districts statewide as well as the salary schedule for the upcoming budget year.

Ø Ms. Natalie Mann, expressed concern, as a parent, that too many good teachers are thinking of leaving the district because of low morale and pay. She wonders who will be left to teach her children.

V. *CONSENT AGENDA

Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø Motion by Mr. Barnes to approve the consent agenda, without exception, second by Mr. Parenteau. Motion approved 5-0.

A. *Approve Minutes:

1. April 12, 2006 – regular meeting

2. April 25, 2006 – Special Meeting/Work Session

B. *District Financial Reports:

1. District Financial report

2. Tax Credit Fees report

3. Lunch report

4. WEMS Activity/Auxiliary Fund for March (reconciled)

5. WHS Activity/Auxiliary Fund for March (reconciled)

C. *Consideration to Ratify Vouchers:

Payroll #21……$168,000.77 Expense #1080……$47,351.40 Expense #1082…..$ 426.00

Payroll #22…… 175,547.38 Expense #1081…… 34,501.14 Expense #1083……77,598.28

D. *Consideration to approve personnel issues:

1. employment:

a. Transportation Director (no name submitted for approval)

b. Gary Berger, Special Education Director

2. extended assignments:

a. Chris Mills - Learn and Serve Grant, Service Coordinator

b. Peggy McCahan – Team Leader of the ASD team that is part of the Autism Building Capacity Grant

c. Summer School staff:

1. teaching staff 2. support staff

a. Dan Ayub h. Mary Mays a. Theresa Chavez

b. Jennifer Cardenas i. Mary O’Brien b. Anne Hathaway

c. Deniz Chavez j. Karen Oszust

d. Doug Clark k. Shannon Rockwood 3. medical staff

e. Gail Durnez l. Anna Torrez a. Maxine Howington

f. Mike Fleishman m. Karyn White

g. Julie Grantham

3. resignation:

a. Joseph Pearson - WEMS special education teacher

4. volunteer:

a. WHS Advanced Art field trip - Rosanna Merritt

E. *Consideration to approve/approve submission of Grants:

a. School Safety Grant, annual renewal

b. Autism Spectrum Disorder Grant, second year for building capacity grant

c. School to Adult Life Transition Grant, second year for building capacity grant

d. 21st Century Grant, year four budget approval

e. Revised agreement with Coconino Community College for Adult Education Services

VI. ACTION ITEMS

A. Discussion and consideration to accept and acknowledge school patrons, community groups and businesses who have contributed funds for the ‘Slab Crabs’ Battlebot team to attend a national competition in Miami, Florida in April:

1. From Williams:

a. Robert and Myong Brown i. Jim and Phyllis Johnson p. Williams Lions Club

b. Frank and Sharon Dowhan j. Jack and Juanita McFarland q. Tracey’s Plumbing

c. Joe and Linda Duffy k. Norma McDowell r. Danny and Nelda Ray

d. Marilyn Duffy l. Patty Williams s. Grand Canyon Railway

e. Walt and Susan Eastland m. Williams Rotary t. Iva S. Hadley

f. Tom Hooker n. Kiwanis Club of Williams

g. Connie and Bernie Hiemenz o. L.P.’s Excavating

h. Bob and Carol DeLander

2. From Flagstaff:

a. Flagstaff Sunrise Lions Club

b. Mountain Truck and Trailer, Chuck Brenden

c. R and R Automotive, Ron Stump

B. Discussion and consideration to accept and acknowledge donations:

1. WAADA for Blue Ribbon Week:

a. Williams Rotary

b. Grand Canyon Northland Amusements, Mike Morgan

c. Route 66 Place, Dave and Lugene Pouquette

Ø Motion by Mrs. Cothren to accept and acknowledge contributions, second by Mr. Parenteau. Motion approved 5-0.

2. Family and Community Outreach:

a. Janet Cothren

b. Williams Food Bank, Guy and Angie Mikkelson

c. Elizabeth Britton

Ø Motion by Mrs. Cothren to accept and acknowledge contributions, second by Mr. Barnes. Motion approved 5-0.

C. Discussion and consideration of first review of new/revised district policies as listed:

1. GDG – Part-Time and Substitute Support 6. GDLB – Support Staff Meetings

Staff Employment 7. GDP – Support Staff Promotions and

2. GDJ – Support Staff Assignments/Transfers Reclassification

3. GCD – Professional Staff Vacations and Holidays 8. IB – Academic Freedom

4. GDQD – Discipline, Suspension and Dismissal 9. IE – Organization of Instruction

of Support Staff 10. GCBA – Professional Staff Salary Schedule

5. EFDA – Collection of Money/Food Tickets

Ø SEE ATTACHED PAGE; ADDENDUM A

D. Discussion and consideration to approve the 2004-05 fiscal year audit.

Ø Motion by Mr. Stilwell to approve the 04-05 audit, second by Mr. Barnes. Motion approved 5-0.

E. Discussion and consideration to approve the 2005-06 May budget revision.

Ø Motion by Mrs. Cothren to approve the 05-06 budget revision, second by Mrs. Cothren. Motion approved 5-0.

F. Discussion and consideration to add Lora O’Leary as a signatory on the WHS Activity and Auxiliary Funds.

Ø Motion by Mr. Parenteau to add signatory as requested, second by Mr. Barnes. Motion approved 5-0.

G. Discussion and consideration to offer contracts to certified staff for 2006-07 as listed below:

Ø Motion by Mr. Stilwell to offer contracts to certified staff, listed above, with a one-step increase, second by Mr. Barnes. Motion approved 5-0.

H. Discussion and consideration to offer employment agreements to support staff for 2006-07.

*employment contingent upon successful completion of Para-Professional test prior to opening of school

Ø Motion by Mr. Parenteau to offer employment agreements to support staff listed above, second by Mr. Barnes. Motion approved 5-0.

Ø Dr. McCraley indicated that agreements, which will include a one-step increase, will not be issued to support staff until final funding is known.

I. Discussion and consideration to approve Extra-duty Salary Schedule for 2006-07.

Ø Motion by Mr. Parenteau to approve the basic structure of the proposed Extra-duty Salary Schedule for 2006-07, second by Mr. Barnes. Motion approved 5-0.

J. Consideration to select board members(s) to hand out diplomas at high school graduation.

Ø Motion by Mr. Barnes that all board members will present diplomas at high school graduation, second by Mr. Stilwell. Motion approved 5-0.

K. Discussion and possible action to extend the contract for the Superintendent and the WEMS and WHS principals

Ø Motion by Mr. Parenteau to offer Donny Bridges, elementary middle school principal, a two year extension to his current contract, second by Mr. Barnes. Motion approved 5-0.

Ø Motion by Mr. Barnes to offer Steve Hudgens, high school principal, a two year extension to his current contract, second by Mr. Stilwell. Motion approved 5-0.

Ø Motion by Mr. Stilwell to offer Thomas McCraley, superintendent, a two year extension to his current contract, second by Mr. Barnes. Motion approved 5-0.

Ø Motion by Mrs. Cothren to approve the meetings listed above, second by Mr. Stilwell. Motion approved 5-0.

A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to discuss:

a. extension of administrative contracts beyond the 2006-07 school year pursuant to A.R.S. 15-503 (B)

Ø Motion by Mr. Parenteau to move to Executive Session, second by Mrs. Cothren. Motion approved 5-0.

Ø Motion by Mr. Barnes to return to Open Session, second by Mr. Parenteau. Motion approved 5-0.

Ø Dr. McCraley to work with City of Williams staff on joint venture for baseball field and report back to the Board at a future meeting.

Ø Governing Board to review revisions to 2006-07 High School Student Handbook.

Ø Mrs. Gebler to prepare contracts for certified staff with one-step increase with notation that when final funding is known, an adjustment can be made.

Ø Extra-Duty Salary Schedule approved with note that the percentage amount may be brought back to the Board for revision when funding is known.

Ø Dr. McCraley to confer with both Food Service Managers to document process for charging lunches and bring information back to the Board at a future meeting.

Ø Mrs. Gebler to prepare contract for new Special Education Director as soon as possible.

Ø Motion by Parenteau to adjourn, second by Mr. Cothren. Motion approved 5-0. Meeting adjourned at 9:06 pm.