HELD ON WEDNESDAY, JUNE 14, 2006
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room. Those in attendance:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member District Staff: Brenda Gebler, Business Manager
Dan Barnes, arrived at 6:08 pm Kathie Schulte, Board Secretary
Additional Staff: 4
Guests: 0
Media: 1
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:02 pm and led the audience in the Pledge of Allegiance.
Ø Motion by Mr. Parenteau to adopt the agenda, second by Mr. Stilwell. Motion approved 4-0.
II. BOARD HIGHLIGHTS
A. Staff recognition:
1. 10 year employees: Mike Fleishman, Sean Tice
2. 15 year employees: Chris Mills, Mary O’Brien
3. 20 year employee: Ernest Lugo
4. 25 year employees: Dan Ayub, Scott Mayfield
5. 30 year employees: Juliana Grantham, Bonnie Dent
6. retiring employees: Bonnie Dent, Elizabeth Dent
Ø Mr. Nenne recognized and thanked Mr. Fleishman, Mr. Ayub and Mr. Mayfield for their years of service to the District. Other staff listed above did not attend the meeting.
III. REPORTS
A. Superintendent:
1. Summary of current events
2. 2006-07 Budget Update
Ø Dr. McCraley indicated that the Business Manager is preparing a budget based on current figures. He is hopeful that the legislature will provide significant additional funding for education for the 2006-07 school year. The proposed budget will be presented for approval at the June 27, 2006 meeting.
B. Governing Board:
C. Other Reports:
1. Elementary/Middle School Principal’s Report
Ø Mr. Bridges reported that the long-awaited doors have arrived and are currently being installed. The WEMS building is feeling more and more secure with each door that is put in place.
2. High School Principal’s Report
3. Special Services Director’s Report
4. CTE Director’s Report
5. Technology Director’s Report
6. Transportation Director’s Report
7. Maintenance Supervisor’s Report
8. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Community Prevention Report
9. District Data Coordinator’s Report
10. CAVIAT
11. Nurse’s Report
12. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address
the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep
in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø No response
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to adopt the Consent Agenda, with no exceptions, second by Mr. Barnes. Motion approved 5-0.
A. *Approve Minutes: May 10, 2006 regular meeting
May 10, 2006 executive session
May 23, 2006 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for April (reconciled)
5. WHS Activity/Auxiliary Fund for April (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #23……$184,829.50 Expense #1084…$79,111.26 Expense #1087....$53,887.49
Payroll #24…… 581,836.52 Expense #1085… 38,021.49 Expense #1088… 35,650.61
Expense #1086… 2,781.99
D. *Consideration to approve personnel issues:
1. employment:
-Kenny Johnson – temporary summer maintenance through June 9, 2006 and 1 day per week as
computer tech through August 2006.
-Mark Ostler – temporary summer maintenance through middle of August
2. extended/new assignments:
-Summer school:
-Janez Worster
-Brenda Adams
-AIMS Intervention Grant paperwork
-Lora O’Leary
-Summer SOAR
-Brenda Adams, substitute aide
-Theresa Chavez, substitute aide
3. resignation:
- Jeannie Bracken – WES teacher
- Scott Mayfield – WMS teacher
- Maxine Howington – WUSD nurse
- Jennifer Bond – WHS teacher
- Kaye Ostler – WES secretary/registrar
- Connie Stevens – WMS physical education
4. resignation/retirement:
- Bonnie Dent – WHS teacher
- Elizabeth Dent – WES classroom aide
E. *Consideration to approve Requests for Proposals, Contractual Agreements, Grants, Text Adoptions and Reviews:
1. Intergovernmental Agreement (IGA) with Northern Arizona Council of Government (NACOG) for meals for
Head Start for the 2006-07 school year
2. Comprehensive School Reform Grant – New Projects in the amount of $70,000 for Williams High School.
3. Approval of service contract renewals, without change, for the following:
a. Schoolhouse Solutions Curriculum alignment to state standards year 2 of 5
b. Heinfeld Meech Audit Services year 3 of 5
c. Dr. Ron Johnson Psychological services year 2 of 3
d. Northern AZ Speech Speech services year 2 of 3
e. Northland Rural Therapy Physical therapy services year 2 of 2
4. Elementary Middle School science curriculum materials: (placed on public display 5/25/06 at district office)
a. Elementary – Prentice Hall – Harcourt Elementary series – Science, Arizona Edition ©2006
b. Middle School – Holt, Reinhart, and Winston – Holt Science and Technology©2007
VI. ACTION ITEMS
A. Discussion and consideration to accept and acknowledge donations:
1. WEMS – John and Penny Joy
2. SOAR/WAADA – Northern Arizona Food Bank
3. SOAR - Williams Kiwanis, sponsorship of one child for program
4. School Community/Outreach - Northern Arizona Food Bank, school kits, hygiene kits
- WEMS Student Council, Gift Card for clothing and other needs
Ø Motion by Mrs. Cothren to accept and acknowledge the donations as listed, second by Mr. Stilwell. Motion approved 5-0.
B. Discussion and consideration to approve employment of Bonnie Dent for the 2006-07 school year through Employment Services, Inc. (ESI)
Ø Motion by Mr. Parenteau to employ Mrs. Dent through ESI, second by Mr. Stilwell.
Ø Board members asked that Dr. McCraley contact Dr. Tavasci concerning aspects of the contractual agreement and report back at the next meeting.
Ø Motion approved 5-0.
C. Discussion and consideration to approve leave buy-back for Bonnie Dent and Scott Mayfield.
Ø Motion by Mr. Stilwell to approve leave buy-back for Ms. Dent and Mr. Mayfield, second by Mr. Parenteau. Motion approved 5-0.
D. Discussion and consideration to approve move on support staff salary schedule for Bob Lillie from current 12-month
wage paid proportionally from Class 4 (vehicle maintenance) and Class 7 (driver) to 12-month full-time wage paid
100% from Class 7 (driver), due to increased duties.
Ø Motion by Mr. Parenteau to approve move for Mr. Lillie, second by Mr. Barnes. Motion approved 5-0.
E. Discussion and consideration to approve new positions and job descriptions for Reading First Intervention Specialist and Reading First Coach.
Ø Motion by Mr. Stilwell to approve new positions and job descriptions for Reading First, second by Mr. Parenteau. Motion approved 5-0.
F. Discussion and consideration to approve employment of April Dent as Reading First Intervention Specialist for 2006-07 school year.
Ø Motion by Mr. Stilwell to approve employment, second by Mr. Parenteau. Motion approved 5-0.
G. Discussion and consideration to approve employment of Julie Grantham as Reading First Coach for 2006-07 school year.
Ø Motion by Mr. Stilwell to approve employment, second by Mr. Barnes. Motion approved 5-0.
H. Discussion and consideration to amend a previous motion approved by the Board at the May 23, 2006 Special Meeting concerning the employment of Rick Shipley as Transportation Director.
Ø Motion by Mr. Parenteau to amend the motion relating to the employment of Rick Shipley as Transportation Director, approved at the May 23, 2006 Special Meeting to employ Mr. Shipley as both Transportation Director and District Athletic Director, second by Mr. Stilwell. Motion approved 5-0.
I. Board direction and recommendations regarding action proposals for ASBA’s Action Agenda for FY 2007.
Ø The Board recommended that the WUSD delegate or alternate delegate to the ASBA Delegate Assembly support all proposals that deal with CTE/JTEDs. They recommended that rather than having CTE issues encompassed in the ASBA Political Agenda, they would be better served by targeting specific CTE issues each year. The delegate is to vote as ASBA recommends on all other proposals, unless additional information is presented that is not parallel to the vision and goals of WUSD.
J. Discussion and consideration to accept proposal for fuel for 2006-07 school year from Carter Oil, Flagstaff, Arizona and proposal for milk products for 2006-07 from Bruce Pearson Distributing, Williams, Arizona.
Ø Motion by Mrs. Cothren to accept proposal for fuel from Carter Oil, second by Mr. Parenteau. Motion approved 5-0.
Ø Motion by Mrs. Cothren to accept proposal for milk products from Pearson Distributing, second by Mr. Parenteau. Motion approved 5-0.
K. Discussion and consideration to approve Resolution authorizing the execution of warrants between board meetings.
Ø Motion by Mr. Parenteau to approve Resolution, second by Mrs. Cothren. Motion approved 5-0.
L. Discussion and consideration to approve the WUSD Band Calendar for 2006-07.
Ø Motion by Mrs. Cothren to approve the items on the Band Calendar with the exception of Cherrydale Farms Fundraiser, Sept. 25 – Oct. 21, 2006; AMEA In-service, Jan 11-13, 2007; and Band Auction on May 15, 2007, second by Mr. Parenteau.
Ø The exceptions listed above are to be taken care of through other means, i.e. administrative approval for fundraising, professional travel, class activities.
Ø Motion approved 5-0.
M. Discussion and consideration to approve purchase of land at Valle.
Ø Motion by Mr. Parenteau to table, second by Mrs. Cothren. Motion approved 5-0. Dr. McCraley to verify purchase price with seller.
N. Discussion and consideration of first review of new/revised district policies as listed:
1. FF – Naming of Facilities 11. JII – Student Concerns, Complaints,
2. IHBB – Gifted and Talented Education Grievances
3. IHBF – Homebound Instruction 12. JJA – Students Organizations
4. IJOB – Comm. Res. Persons/Speakers 13. JJE – Student Fund-Raising Activities
5. IKD – Honor Rolls 14. JFABB – Admission of Foreign Students
6. IKEB – Acceleration 15 JFB – Open Enrollment
7. ILE – Eval. of Inst. Program (Supt/Board) 16. JG – Assignment of Students to Classes
8. IMH – Class Interruptions and Grade Levels
9. JICG – Tobacco Use by Students 17. JIB – Student Involvement in Decision Making
10. JIH – Student Interrogations, Searches, 18. JIBA – Student Government Arrests 19. JICF – Secret Societies/Gang Activity
20. JKB – Detention of Students
21. JLCB – Immunization of Students 27. JP – Student Donations and Gifts
22. JLCD – Administering Medicine to 28. JRD – Student Photographs
Students 29. KDC – School-Sponsored Information Media
23. JLDA – School Counselors/Psychologists 30. KF – Community Use of School Facilities
24. JLF – Reporting Child Abuse/Child 31. KHB – Advertising in Schools
Protection 32. KHC – Distribution/Posting of Promo Materials
25. JN – Student Volunteers for School/ 33. KJA (2) – Relations with Booster Organizations
Community Service 34. LC – Relations w/Ed. Research Agencies
26. JO – Employment of Students
Ø REFER TO ADDENDUM A, FIRST REVIEW, JUNE 14, 2006
O. Discussion and consideration of first review of revision to policy EFDA – Collection of Money/Food Tickets
Ø Motion by Mrs. Cothren to revise policy by adding this sentence at the end of paragraph two. The parent or guardian will be notified of the charge(s). Second by Mr. Barnes. Motion approved 5-0.
P. Discussion and consideration to review the proposed Activity Fee Schedule for 2006-07 and approve a mailing to
WEMS and WHS parents notifying them of the proposed fee schedule.
Ø Motion by Mr. Parenteau to approve first review of Activity Fee Schedule and direct that a letter and a copy of the proposed Activity Fee Schedule be sent from WEMS and WHS to all parents, second by Mr. Barnes. Motion approved 5-0.
Q. Discussion and consideration to approve dual representation by the Coconino County Attorney’s Office for WUSD
and Coconino County Elections Department.
Ø Motion by Mr. Parenteau to approve dual representation, second by Mr. Stilwell. Motion approved 5-0.
R. Agreement with Coconino County Elections Department for general election services on November 7, 2006.
Ø Motion by Mrs. Cothren to approve agreement, second by Mr. Parenteau. Motion approved 5-0.
S. Discussion and consideration to select board members to attend the Arizona School Boards Association 2006 Summer
Leadership Institute at Little America Resort in Flagstaff, Arizona on July 27-29, 2006.
Ø Mr. Nenne indicated that he would like to attend; Mr. Barnes and Mr. Stilwell may be able to attend; Mrs. Cothren and Mr. Parenteau cannot attend. This item to be on the June 27, 2006 agenda.
T. Discussion and consideration to approve increase from $20 to $30 per hour for extended assignments for tutoring done through the AIMS Intervention/Graduation Drop-out Prevention Grant and the Comprehensive School Reform Grant. Each grant was written with the intent to have tutoring funded at $30 per hour.
Ø Motion by Mr. Parenteau to approve increase as defined above, second by Mr. Stilwell. Motion approved 5-0.
U. Discussion and consideration to approve dates and times of future meetings:
1. regular monthly meeting at 6:00 pm on July 12, 2006
2. special meeting/work session, if needed, at 5:30 pm on July 26, 2006
3. suggest tentative dates for Governing Board Retreat
Ø Motion by Mr. Parenteau to approve July 12 and July 26, 2006 meetings, second by Mr. Barnes. Motion approved 5-0. The Governing Board Retreat will be discussed at a future meeting.
VII. MEETING SUMMARY
Ø Dr. McCraley to contact Dr. Tavasci concerning ESI contract for Bonnie Dent and report back to board
Ø Dr. McCraley to confirm asking price for Valle property and report back to Board.
Ø Remove dates for fundraiser, teacher travel and band auction from 2006-07 band calendar.
Ø Place ASBA Summer Leadership Institute attendance on June 27, 2006 agenda.
Ø Revise policies as approved by Board and bring listed policies 1-34 back for second reading on June 27, 2006.
Ø Bring proposed Activity Fee Schedule back to Board on July 12, 2006 along with estimate of how much total fees collected will increase at WHS.
Ø Bring revised Policy EFDA – Collection of Money/Food Tickets back to board on June 27, 2006
Ø Bring proposed Facilities Use Fees to Board on June 27, 2006
Ø Present proposed leave buy-back payment schedule to Board on June 27, 2006.
VIII. ANNOUNCEMENTS
Ø Mr. Parenteau announced that he will be serving as the ASBA County Director for the remainder of the current term, as Mr. Wahler has resigned.
Ø Mr. Parenteau asked other Board members to consider hosting the ASBA County Meeting this fall.
IX. ADJOURNMENT
Ø Motion by Mrs. Cothren to adjourn the meeting, second by Mr. Parenteau. Motion approved 5-0. Mr. Nenne adjourned the meeting at 7:55.