HELD ON JUNE 27, 2006
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Special Meeting of the Williams Unified School District No. 2 Governing Board was held at 5:30 p.m. on the above date at the Williams High School Culinary Arts room. Board members present: Mr. Nenne, Mrs. Cothren, Mr. Parenteau and Mr. Stilwell. Mr. Barnes was absent. Also present: Dr. McCraley, Mr. Bridges, Mr. Hudgens, Ms. Gebler, Mr. Gillespie, Ms. Chavez and Mrs. Schulte.
SPECIAL MEETING
The agenda for the meeting is as follows:
I. OPENING ITEMS
ุ Mr. Nenne called the meeting to order at 5:30 p.m. and led the audience in the Pledge of Allegiance.
ุ Motion by Mr. Parenteau to adopt the agenda, second by Mrs. Cothren. Motion approved 4-0.
II. NON-ACTION ITEMS
ุ No items to discuss.
III. ACTION ITEMS
A. Discussion and consideration to approve the FY 07 expenditure budget.
ุ Ms. Gebler explained that the forms for preparing the 07 budget have not been released by the Department of Education. A notice has been received that the forms will be available in two days, without specifying an actual date.
ุ Ms. Gebler requested that a special meeting be scheduled for 4:30 p.m. on Friday, June 30, 2006 at the District Office to approve the FY 07 budget. If the new budget forms are not available, the 07 budget may have to be approved on the FY 06 forms and revised in September.
ุ Dr. McCraley asked that the Business Manager call ADE and ask for assurance that, if the 07 budget is prepared on 06 forms, it can be revised in September 06.
B. Discussion and consideration to approve a salary adjustment for Kristi Fredrickson.
ุ Motion by Mr. Parenteau to approve the adjustment, second by Mr. Stilwell. Motion approved 4-0.
C. Discussion and consideration to accept resignation of Wanda Gilmer, WES teacher.
ุ Motion by Mrs. Cothren to accept the resignation and send a letter of appreciation, second by Mr. Parenteau. Motion approved 4-0.
D. Discussion and consideration to approve employment of Phillip Echeverria as WHS Physical Education teacher for 2006-07 school year.
ุ Motion by Mr. Parenteau to approve employment, second by Mrs. Cothren. Motion approved 4-0.
E. Discussion and consideration to approve leave buy-back for Connie Stevens and Elizabeth Dent.
ุ Motion by Mr. Parenteau to approve buy-back for Connie Stevens, second by Mr. Stilwell. Motion approved 4-0.
ุ Motion by Mrs. Cothren to approve buy-back for Elizabeth Dent, second by Mr. Parenteau.
ุ Mrs. Cothren referred to the recently approved Leave Buy-Back Policy and asked for some clarification of the process used for calculating the amount of the buy-back for support staff. She indicated that the Board may wish to bring the policy back for review at a future meeting.
ุ Motion approved 4-0.
F. Discussion and consideration to approve request for release from contract for Rehab Therapy Services.
ุ Motion by Mrs. Cothren to approve the request for release from contract, second by Mr. Parenteau.
ุ Board members asked if anyone has been found to assume the COTA position, and if not, a Request for Proposal (RFP) should be done for Occupational Therapy Services.
ุ Motion approved 4-0.
G. Discussion and consideration to select Board members to attend the Arizona School Boards Association 2006 Summer Leadership Institute at Little America Resort In Flagstaff, Arizona on July 27-29, 2006.
ุ Mrs. Cothren and Mr. Stilwell will not attend. Mr. Nenne will attend. Board secretary to call Mr. Barnes to determine if he wants to attend.
H. Discussion and consideration to approve acceptance of insurance coverage from Arizona School Risk Retention Trust, Inc. in the amount of $62,149.00.
ุ Motion by Mr. Parenteau to accept insurance coverage from the Trust for FY 07 in the amount of $62,149.00, second by Mrs. Cothren. Motion approved 4-0.
I. Discussion and consideration to review proposed Facility Use Fee Schedule.
ุ Board members reviewed the proposed schedule and entered into discussion on the subject. Several concerns were presented that include:
1. proposed costs too high
2. lack of flexibility
3. enforcement of some aspects of the proposal
4. use of WHS weight room
ุ Motion by Mr. Parenteau to table this issue, second by Mrs. Cothren. Motion approved 4-0.
ุ Board asked that a revised proposal, reflecting costs that are more in line with other districts in the area, be brought back before the Board at the July 12, 2006 regular meeting.
J. Discussion and consideration to approve second reading of revision to Policy EFDA Collection of Money/Food Tickets.
ุ Motion by Mrs. Cothren to approve the second reading, second by Mr. Stilwell.
ุ Mr. Nenne indicated that Mrs. Stephanie Schulte, WEMS Cafeteria Manager, has asked that the Board clarify the wording in the second paragraph concerning lunches given to P-K, Kindergarten and handicapped students. The current wording does not clearly indicate that the parents must pay for the lunches provided for these students.
ุ Mrs. Cothren indicated that the board may have used the word notified when revising the policy at the previous meeting, but meant to use the word billed instead.
ุ Motion by Mrs. Cothren to revise previous motion to include changing the wording in the second paragraph as indicated above, second by Mr. Stilwell. Motion approved 4-0.
K. Discussion and consideration to approve second reading of new/revised District Policy as listed below:
1. FF Naming of Facilities 17. JIB Student Involvement in Decision Making
2. IHBB Gifted and Talented Education 18. JIBA Student Government
3. IHBF Homebound Instruction 19. JICF Secret Societies/Gang Activity
4. IJOB Comm. Res. Persons/Speakers 20. JKB Detention of Students
5. IKD Honor Rolls 21. JLCB Immunization of Students
6. IKEB Acceleration 22. JLCD Administering Medicines to Students
7. ILE Eval. of Inst. Program (Supt/Board) 23. JLDA School Counselors/Psychologists
8. IMH Class Interruptions 24. JLF Reporting Child Abuse/Child Protection
9. JICG Tobacco Use by Students 25. JN Student Volunteers for School/Com. Service
10. JIH Student Interrogations, Searches, 26. JO Employment of Students
Arrests 27. JP Student Donations and Gifts
11. JII Student Concerns, Complaints, 28. JRD Student Photographs
Grievances 29. KDC School-Sponsored Information Media
12. JJA Students Organizations 30. KF Community Use of School Facilities
13. JJE Student Fund-Raising Activities 31. KHB Advertising in Schools
(REVISED) 32. KHC Distribution/Posting of Promo Materials
14. JFABB Admission of Foreign Students (not approved on first reading)
(REVISED) 33. KJA Relations with Booster Organizations (2600)
15. JFB Open Enrollment 34. LC Relations w/Ed. Research Agencies
16. JG Assignment of Students to Classes
and Grade Levels
ุ Motion by Mr. Stilwell to approve second reading of all policies listed above with no additional changes, second by Mr. Parenteau. Motion approved 4-0.
ุ See Addendum A June 27, 2006
IV. MEETING SUMMARY
ุ Bring leave buy-back policy back to Board for further review.
ุ Business Manager to call ADE to ask for assurance that the FY 07 budget can be revised in September 2007 if it is prepared on the 06 forms.
ุ Prepare RFP for Occupational Therapy Services.
ุ Contact Mr. Barnes about attendance at ASBA Leadership Institute.
ุ Contact City of Williams for copy of Facilities Use Fees Schedule.
ุ Bring revised proposal for WUSD Facilities Fee Schedule back to Board at July 12, 2006 meeting.
ุ Change wording in Policy EFDA as approved by Board.
V. ANNOUNCEMENTS
ุ Mr. Parenteau announced results from the recent ASBA Delegate Assembly voting process.
VI. ADJOURNMENT
ุ Motion by Mr. Parenteau to adjourn the meeting, second by Mr. Stilwell. Motion approved 4-0. Mr. Nenne adjourned the meeting at 6:26 p.m.