HELD ON WEDNESDAY, JULY 12, 2006
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room. Those in attendance:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, absent District Staff: Brenda Gebler, Business Manager
Dan Barnes, member Kathie Schulte, Board Secretary
Additional Staff: 1
Guests: 0
Press: 1
REGULAR MEETING
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:15 pm.
Ø Motion by Mr. Parenteau to adopt the agenda, second by Mr. Barnes. Motion approved 4-0.
II. REPORTS
A. Superintendent
Ø Dr. McCraley announced that the Arizona School Boards Association will present the 30th Annual Legal Perspectives Conference on September 7-9.
Ø He indicated that the installation process has begun for the elementary playground equipment.
B. Governing Board
C. Other Reports
1. Elementary/Middle School Principal’s Report
2. High School Principal’s Report
3. Special Education Director’s Report
4. Reading First/Federal Projects Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
III. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø No response
IV. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Barnes to approve the Consent Agenda with the exception of E-1 and E-2, second by
Mrs. Cothren. Motion approved 4-0.
A. *Approve Minutes:
1. June 14, 2006 regular meeting
2. June 27, 2006 special meeting
3. June 30, 2006 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for May (reconciled)
5. WHS Activity/Auxiliary Fund for May (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #31…………$ 80,073.81 Expense #1089………..$ 35,246.95
Payroll #32………... 214,838.80 Expense #1090……….. 77,182.87
Payroll #33……….. 45,832.08 Expense #1091……….. 14,697.64
Payroll #33.1……… 213.53 Expense #1092……….. 264,986.45
E. *Consideration to approve personnel issues:
1. employment: exception
2. resignation: exception
3. change of status:
a. Mike Perry, move to position of lead custodian at WEMS
b. Kathie Schulte, increase daily hours from 6 to 8
EXCEPTION
E. *Consideration to approve personnel issues:
1. employment:
a. Meah Sessions, special education counselor – ½ time
b. Donna Huesman, kindergarten teacher
c. Sara Foster, 2nd grade teacher
d. Kimberly Tornquist, 2nd grade teacher
e. Joshua Grandprey, 6th grade teacher
f. John Lechtenberger, 7/8 social studies teacher
g. Amy Iniquez, 7/8 math teacher
h. Seles Howe, special education paraprofessional
Ø Motion by Mr. Parenteau to employ Ms. Session, second by Mrs. Cothren. Motion approved 4-0.
Ø Motion by Mr. Parenteau to employ Ms. Huesman upon receipt of positive background check, second
by Mr. Barnes. Motion approved 4-0.
Ø Motion by Mr. Parenteau to employ Ms. Foster upon receipt of positive background check and valid Arizona teaching certification, second by Mr. Barnes. Motion approved 4-0.
Ø Motion by Mrs. Cothren to employ Ms. Tornquist upon receipt of positive background check, second by Mr. Parenteau. Motion approved 4-0.
Ø Motion by Mrs. Cothren to employ Mr. Grandprey upon receipt of positive background check, second by Mr. Barnes. Motion approved 4-0.
Ø Motion by Mr. Parenteau to employ Mr. Lechtenberger, second by Mrs. Cothren. Motion approved 4-0.
Ø Motion by Mrs. Cothren to employ Ms. Iniquez upon receipt of positive background check, second by Mr. Barnes. Motion approved 4-0.
Ø Motion by Mr. Parenteau to employ Ms. Howe, second by Mr. Barnes. Motion approved 4-0.
2. resignation:
a. Jamie Fleming, kindergarten teacher
Ø Motion by Mr. Parenteau to approve release from contract for Ms. Fleming, second by Mr. Barnes.
Motion approved 4-0.
V. ACTION ITEMS
A. Consideration to adopt the FY 07 Expenditure Budget.
Ø Motion by Mr. Parenteau to adopt the FY 07 Expenditure Budget, second by Mr. Barnes. Motion
approved 4-0.
Ø Mr. Parenteau extended thanks and appreciation to Mr. Gebler for her work in preparing the budget.
B. Consideration to approve FY 07 Excess Utility Plan.
Ø Motion by Mr. Parenteau to approve the FY 07 Excess Utility Plan, second by Mr. Barnes. Motion
approved 4-0.
C. Discussion and consideration to approve adoption of textbooks for Elementary Middle School science
curriculum: (placed on public display 5/25/06 at district office)
§ Elementary – Prentice Hall – Harcourt Elementary series – Science, Arizona Edition ©2006
§ Middle School – Holt, Reinhart, and Winston – Holt Science and Technology©2007
Ø Motion by Mr. Parenteau to adopt text prior to the end of the 60-day public display period in order
to receive the books by the time school starts, second by Mr. Barnes. Motion approved 4-0.
Ø Mr. Nenne extended thanks to Mr. Alley and the textbook committee for working on this text
adoption.
D. Consideration to accept and acknowledge donations:
a. Herbert Ring – donation of materials and labor to construct a puppet stage for the SOAR Program
Ø Motion by Mrs. Cothren to accept and acknowledge the donation from Mr. Ring, second by Mr.
Parenteau. Motion approved 4-0.
b. Kris Vasquez - loan of a copy machine, with ink cartridge, to the special education department for
office use from April 17, 2006 through June 17, 2006.
Ø Motion by Mr. Parenteau to accept and acknowledge the donation from Mrs. Vasquez, second by Mr.
Barnes. Motion approved 4-0.
E. Discussion and consideration to adopt the WEMS and WHS Activity Fee Schedule for 2006-07.
Ø Motion by Mrs. Cothren to adopt the Activity Fee Schedule, second by Mr. Parenteau.
Ø Mr. Parenteau asked if either principal had received any comments on the proposed fee schedule.
Both indicated that they have not received any response. Mr. Parenteau indicated that no student
should be kept from an activity because of lack of funds to pay fee.
Ø Motion approved 4-0.
F. Discussion and consideration to approve purchase of 3 acres of land that adjoins property currently owned by WUSD
at Valle, Arizona for the official appraisal sum of $22,200.00, contingent upon receipt of clear title.
Ø Motion by Mr. Parenteau to proceed with purchase of land, second by Mr. Barnes. Motion
Approved 4-0.
Ø Board asked that Dr. McCraley proceed with title search and meet with seller to agree on terms for
payment.
G. Discussion and consideration to approve performance pay for eligible certified staff.
Ø Motion by Mr. Parenteau to approve, second by Mr. Barnes. Motion approved 4-0.
H. Discussion and consideration to review/revise Policy BGB – Policy Adoption and Policy Regulation BGC-R – Policy Revision and Review
Ø Motion by Mr. Parenteau to change wording in policy in first bullet from review to discussion and approve first review, second by Mr. Barnes. Motion approved 4-0.
I. Discussion and consideration to review WUSD Policy GCCA Professional/Support Staff Leave (leave buy-back section.)
Ø Motion by Mr. Barnes to add wording in policy to clarify the process of calculating the payment of leave buy-back for support staff and approve first review, second by Mr. Parenteau. Motion approved 4-0.
Ø Dr. McCraley will draft wording to indicate that leave buy-back for support staff will be prorated
according to the number of hours worked per day in relation to a regular 8 hour day.
J. Discussion and consideration to review/revise Policy IIE – Student Schedules and Course Loads.
Ø Motion by Mrs. Cothren to remove the words four (4) blocks and add six (6) classes and the words three (3) and add four (4) and approve first review, second by Mr. Parenteau. Motion approved 4-0.
K. Discussion and consideration to review/revise Policy IKC – Class Rankings/Grade Point Averages
Ø Motion by Mr. Parenteau to change the word honor to GPA in the paragraph beginning with GPA and approve first reading, second by Mr. Barnes. Motion approved 4-0.
L. Discussion and consideration to review/revise Policy JLI – Student Safety
Ø Motion by Mrs. Cothren to remove the wording the duty hours of crossing guards from the fourth paragraph and approve first review, second by Mr. Parenteau. Motion approved 4-0.
M. Discussion and consideration to review/revise Policy Exhibit BEDH-E – Public Participation at Board
Meetings.
Ø Motion by Mrs. Cothren to approve a change to the exhibit by incorporating wording directly from the policy to the Request to Address the Board Form, second by Mr. Parenteau. Motion approved 4-0.
N. Discussion and consideration to review/revise district policy regulations and exhibits as listed:
1. IHA-E – Basic Instructional Program 14. JLDA-R – School Counselors/Psychologists
2. IIB-R – Class Size (special education) 15. JLF-R – Reporting Child Abuse (regulation)
3. IKA-R – Grading and Assessment Systems 16. JQ-R – Student Fees, Fines and Charges
4. IKEA-R – Makeup Opportunities 17. JRD-R – Student Photographs
5. JFABB-R – Admission of Exchange/Foreign Students 18. LC-E – Relations with Education Research
6. JFABD-EB – Admission of Homeless Students Agencies
7. JFB-R – Open Enrollment 19. EBC-RD – Emergencies
8. JICA-R – Student Dress 20. EBC-RE – Emergencies (aftermath)
9. JICF-R – Secret Societies/Gang Activity 21. EBC-E – Emergencies
10. JKB-R – Detention of Students 22. GBGC-E – Employee Assistance (blood
11. JLCB-R – Immunization of Students (regulation) borne pathogen requirements)
12. JLCB-EA – Immunization of Students (schedule) 23. GBGD-R - Workers’ Compensation
13. JLCB-EB – Immunization of Students (already in school) 24. GDF-EA – Support Staff Hiring (notice of
employment)
Ø Refer to Addendum A – July 12, 2006
O. Discussion and consideration of administrative and professional support staff salaries for 2006-07.
Ø Motion by Mrs. Cothren to table, second by Mr. Barnes. Motion approved 4-0.
P. Discussion and consideration to approve dates and times of future meetings:
1. regular monthly meeting on August 9, 2006 at 6 pm
2. special meeting/work session, if needed, on August 23, 2006 at 5:30 pm
3. tentative dates for Board Retreat
Ø Motion by Ms. Cothren to approve regular meeting and special meeting as listed above, second by Mr. Parenteau. Motion approved 4-0.
Ø Dr. McCraley will set the date for the retreat and determine the time needed after he prepares an agenda.
VI. EXECUTIVE SESSION
A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to:
1. discuss administrative salaries for 2006-07
2. discuss professional support staff salaries for 2006-07
Ø Motion by Mrs. Cothren to enter Executive Session, second by Mr. Parenteau. Motion approved 4-0. Into Executive Session at 8:22 pm.
B. Return to Open Session
Ø Motion by Mr. Barnes to return to Open Session, second by Mrs. Cothren. Motion approved 4-0. Back to Open Session at 8:57 pm.
VII. MEETING SUMMARY
Ø Register board members for ASBA Legal Conference and reserve rooms.
Ø Complete excess utility plan and send in to state
Ø Review current textbook adoption policy
Ø Revise policies, regulations, and exhibits as directed by Board
Ø Contact Norm Gobeil about setting up a meeting with owners of property at Valle
Ø Prepare change to leave buy-back policy concerning calculation of buy-back for support staff.
Ø Principals are to meet and review their respective school dress codes and align proposed district policy
regulation with their current guidelines.
Ø Mr. Hudgens and Mr. Bridges are to present, for board approval, the name of the company that will
take student photographs at their respective schools during the 2006-07 school year.
Ø Dr. McCraley to secure meeting place for Board Retreat and prepare agenda. Suggested topics
include:
1. School uniforms
2. Bond Issue
3. Review/revise District Long-range Plan
4. Review test scores
5. Review previous goals; set goals for 2006-07
VIII. ANNOUNCEMENTS
Ø Mr. Parenteau announced that the ASBA County Meeting will be held in Williams in the WHS
Culinary Arts Classroom on Thursday, October 26, 2006 beginning at 5:00 pm with an Early Bird
Session for anyone in Coconino County who is running for a governing board seat. Dinner, prepared
by WHS Foods classes, under the direction of Mrs. Gillespie, will follow at 6:15 pm. The evening will
conclude with a program scheduled for 7:30 pm.
IX. ADJOURNMENT
Ø Motion by Mr. Parenteau to adjourn the meeting, second by Mr. Barnes. Motion approved 4-0.
Meeting adjourned at 9:04 pm.