HELD ON JULY 25, 2006
Revised 08/01/06
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Special Meeting of the Williams Unified School District No. 2 Governing Board was held at 5:30 p.m. on the above date at the Williams High School Culinary Arts classroom. Board members present: Mr. Nenne, Mrs. Cothren, Mr. Parenteau and Mr. Stilwell. Mr. Barnes was absent. Also present: Dr. McCraley, Mr. Bridges, Mr. Hudgens, Mrs. Schulte and Mrs. Gillespie.
SPECIAL MEETING
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the Special Meeting to order at 5:31 pm and led the group in the Pledge of Allegiance.
Ø Motion by Mrs. Cothren to adopt the agenda, second by Mr. Parenteau. Motion approved 4-0.
II. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to approve the Consent Agenda with the exception of A 1-a and A 1-f, second by Mrs. Cothren. Motion approved 4-0.
A. *Consideration to approve personnel issues:
1. employment:
a. Exception – Sara Massey - kindergarten teacher for 2006-07 school year
b. Magdelana Montoya – K-8 Counselor
c. Rita Walker – WES secretary
d. Brenda Adams - short-term summer maintenance position
e. Magdeleno Salazar - short-term summer maintenance position
f. Exception - Shirley (Cheri) McKeever - special education paraprofessional
2. extended assignment:
a. Kindercamp staff:
1. Natalie Mann
2. Julie Grantham
3. Donna Huesman
3. resignation:
a. Rose Aguilar, WES paraprofessional
B. *Consideration to approve out of state/overnight trips:
1. Out-of-state travel for Brad Massey to Las Vegas, Nevada on August 14-17, 2006 for a Community Anti-
Drug Coalitions of America forum.
C. *Consideration to approve Requests for Proposals, Contractual Agreements, Grants, Text Adoptions and Reviews:
1. 2007 Learn and Serve Grant – Youth Leadership and Citizenship Through Service Learning
2. Arts Learning Project Grant for WEMS (Artist in Residence Program)
3. IDEA Collaborative Compliance Program Review Grant (through ADE)
EXCEPTIONS:
A. *Consideration to approve personnel issues:
1. employment:
a. Exception – Sara Massey - kindergarten teacher for 2006-07 school year
Ø Motion by Mrs. Cothren to approve Sarah Massey for employment contingent upon receipt of successful background check and valid teaching certificate, second by Mr. Parenteau. Motion approved 4-0.
f. Exception - Shirley (Cheri) McKeever - special education paraprofessional
Ø Motion by Mrs. Cothren to approve Shirley McKeever for employment contingent upon receipt of transcripts, verification of AA degree or completion of parapro test, second by Mr. Parenteau. Motion approved 4-0.
III. ACTION ITEMS
A. Discussion and consideration to change job title and classification for Lora O’Leary from WHS registrar, class 4 to WHS Secretary/Registrar, class 6.
Ø Motion by Mr. Parenteau to approve change in job title and classification for Lora O’Leary, second by Mr. Stilwell. Motion approved 4-0.
B. Discussion and consideration to reduce weekly work hours for Joyce McNelly from 40 to 32 per week.
Ø Motion by Mrs. Cothren to approve reduction in hours for Joyce McNelly, second by Mr. Parenteau. Motion approved 4-0.
Minutes
WUSD #2 Governing Board
July 12, 2006
Revised 08/01/06
C. Discussion and consideration to approve anti-tobacco advertising on District school buses for the second year.
Ø Motion by Mrs. Cothren to approve anti-tobacco advertising, second by Mr. Parenteau. Motion approved 4-0.
D. Discussion and consideration to approve a new job position in anticipation of receipt of the Williams Strategic Prevention Framework State Incentive Grant.
Ø Motion by Mr. Parenteau to approve new job position for grant, contingent on grant being awarded to WUSD in August 2006, second by Mrs. Cothren. Motion approved 4-0.
E. Discussion and consideration to adopt revised policies as listed:
1. Policy BGB – Policy Adoption
2. Policy GCCA – Professional/Support Staff Leave (leave buy-back section)
3. Policy IIE – Student Schedules and Course Loads
4. Policy IKC – Class Rankings/Grade Point Averages
5. Policy JLI – Student Safety
Ø Motion by Mr. Parenteau to approve all revised policies as listed, second by Mr. Stilwell. Motion approved 4-0.
F. Discussion and consideration to review/revise current Policy IJJ – Textbook/Supplementary Materials Selection and Adoption.
Ø No action on this item.
G. Discussion and consideration to approve Facility Use Fee Schedule.
Ø Dr. McCraley indicated that after reviewing fee schedules from other districts he prepared the one that is presented to the board this evening.
Ø Board members suggested some changes in the wording and dollar amounts.
Ø Motion by Mr. Parenteau to table this item until the proposed fee schedule is revised and presented at the August 9, 2006 meeting, second by Mr. Stilwell. Motion approved 4-0.
H. Discussion and consideration to approve submission of application to National Bank of Arizona for a business credit card for WUSD.
Ø Dr. McCraley noted that there are times when a district credit card is beneficial for completing daily business, i.e. registering for conferences and holding rooms for board members. He assured the board that the card use will be monitored carefully and accurate records kept.
Ø Motion by Mrs. Cothren to approve application for business credit card, with Dr. McCraley designated as custodian of the card, second by Mr. Parenteau. Motion approved 4-0.
IV. MEETING SUMMARY
Ø Assure receipt of background checks and certification for Sarah Massey.
Ø Determine parapro status of Shirley McKeever.
Ø Revise proposed Facility Use Fee Schedule as directed and present revised schedule at August 9, 2006 meeting.
V. ANNOUNCEMENT
Ø Dr. McCraley reviewed agenda for the Governing Board Retreat to be held August 15, 2006 and if needed, continued on August 16.
Ø Mr. Bridges announced that the elementary playground is almost finished. He wants to extend thanks to the City of Williams and city staff for their help with this project. The City allowed the playground equipment to be stored on city property prior to being installed. City staff helped to unload the equipment when it arrived at the storage area. He also noted a couple of issues that he has had to address. First, the contract with the company that is installing the equipment did not include a clause about cleaning up the packing material. Therefore, school employees have been sent to the city storage area on several occasions to clean up the packing materials and dispose of at the city transfer station. Another issue is that some community members, who want to see the new playground up close, are driving vehicles onto the playground area, causing a safety concern. Mr. Bridges is going to post ‘No Entry’ signs around the WEMS grounds to help alleviate this problem.
Ø The WEMS will host a Meet the Teacher Night from 5-7 pm on August 8, 2006. Mr. Bridges will work with the Williams Needs an Angel Committee to schedule an unofficial introduction of the new playground at that time.
Ø Dr. McCraley presented the ‘back-to-school’ schedule for staff. New certified staff will report to WEMS on Thursday and Friday, August 3 and 4, 2006. All staff will assemble at WHS at 8:00 am on Tuesday, August 8, 2006. Dr. McCraley, Mr. Bridges and Mr. Hudgens will host the second annual ‘Celebration’ for staff on Friday, August 11, 2006 at 1:00 pm at WHS. Board members are invited to attend.
VI. ADJOURNMENT
Ø Motion by Mr. Parenteau to adjourn the meeting, second by Mrs. Cothren. Motion approved 4-0. Meeting adjourned at 6:15 pm.