HELD ON WEDNESDAY, SEPTEMBER 13, 2006
Revised 9-26-06
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 p.m. on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President (absent) Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member District Staff: Brenda Gebler, Business Manager
Dan Barnes, member Kathie Schulte, Board Secretary
Additional Staff: 5
Guests: 28
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Motion by Mr. Parenteau to select Mrs. Cothren as president pro-tem, second by Mr. Stilwell. Motion approved 4-0.
Ø Mrs. Cothren called the meeting to order at 6:01 PM and led the audience in the Pledge of Allegiance.
Ø Motion by Mr. Barnes to adopt the agenda, second by Mr. Stilwell. Motion approved 4-0.
II. BOARD HIGHLIGHTS
A. Student Presentations:
Ø Mr. Lechtenberger introduced his 8th grade civics class and explained that they are present to observe the meeting.
Ø WHS student Chad Fields reviewed his 2006 summer activities. He attended Arizona Boys State at NAU as well as Drum Major Camp. He also participated in youth outreach in California. The highlight of the summer was Any Town, held in Prescott, Arizona. He thanked the Board for their support.
B. Student Recognition:
Ø Mr. Hudgens introduced Ms. Ariana Tobin as WHS Student of the Month for September. Mrs. Cothren offered congratulations on behalf of the Board and presented her with a certificate.
C. Staff Presentations:
1. Mr. Jason Alley will present a brief review of the new WEMS science texts
2. Ms. Kristi Fredrickson will present the proposed 301 Plan for 2006-07
Ø Both presentations were pulled from the agenda.
D. Staff Recognition:
Ø Mrs. Cothren informed the audience that Ms. Juliana Grantham recently retired as the Administrative Assistant at WEMS and returned as an employee of Education Services, Inc. She presented a gift to Mr. Bridges, who in turn, will present it to Ms. Grantham.
III. REPORTS
A. Superintendent:
Ø Dr. McCraley reported that enrollment is still up by 20-30 students district wide.
B. Governing Board:
C. Other Reports:
1. Elementary/Middle School Principal’s Report
2. High School Principal’s Report
3. Special Education Director’s Report
4. Federal/State Programs Coordinator’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address
the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep
in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø None received
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Stilwell to approve the Consent Agenda with the exception of D. 1 a-d and E. 1., second by Mr. Barnes. Motion approved 4-0.
A. *Approve Minutes: August 9, 2006 regular meeting
August 15, 2006 special meeting (Board Retreat)
August 22, 2006 special meeting
B. *District Financial Reports:
District Financial report
Tax Credit Fees report
Lunch report
WEMS Activity/Auxiliary Fund for July (reconciled)
WHS Activity/Auxiliary Fund for July (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #3……$ 71,647.95 05/06 Expense #1095E……$19,125.22 06-07 Expense #7004…..$115,910.67
Payroll #4.……224,536.39 Expense #1096E…… 2,406.31 Expense #7005…. 64,665.60 Expense #7006…. 25,385.63
D. *Consideration to approve personnel issues:
1. Exception:
a. Crystal Gonzalez – Title I Paraprofessional – Interim Aide
b. Karen Macks – Special Education Paraprofessional
c. Andrea Jensen – SOAR Aide and after-hours child care
d. Kellie Crowder - Character Room Paraprofessional
2. extended assignments:
a. Janez Worster – WEMS Door Keeper
b. Terika Brammann – after-hours child care for SOAR
c. After School Programs through 21st Century Grant
-Scott Grimes, Civil War Band -Shannon Rockwood, after school instruction
-Gail Durnez, instruction -Patti Jackson, instruction
-Karen Oszust, instruction -Mary Mays, instruction
-Diana Scott, Family Outreach -Theresa Chavez, Family Outreach
d. AIMS Intervention/Dropout and Comprehensive School Reform Grants staff:
-Kristi Fredrickson, intervention -Doug McGlothlin, intervention
-Denis Kirkley, intervention -Dan Ayub, intervention
-Mike Fleishman, intervention -Ann Wells, intervention
-Naomi Konkel, intervention -David Edgar, credit recovery
3. extra-duty:
a. Leslie Mitchell – WMS Student Council Co-sponsor
b. Karyn White – WMS Student Council Co-sponsor
c. Mary Mays – WMS Cheer Sponsor
d. Brandon Jackson – WEMS Special Olympics Assistant Coach
4. change of status:
a. Christine Olenick – reduce work week to three (3), five (5) hour days
b. Dina Mayer – increase daily hours from 5.5 to 7
5. resignations:
a. Janice Rodriguez – SOAR Program aide
b. Peggy McCahan – WEMS Special Olympics Coach
E. *Consideration to approve Contractual Agreement:
1. Exception: Intergovernmental Agreement between WUSD (21st Century Grant) and City of Williams for
Open Gym Nights during the 2006-07 school year.
EXCEPTIONS
F. *Consideration to approve personnel issues:
1. Exception: Employment:
a. Crystal Gonzalez – Title I Paraprofessional – Interim Aide
b. Karen Macks – Special Education Paraprofessional
c. Andrea Jensen – SOAR Aide and after-hours child care
d. Kellie Crowder - Character Room Paraprofessional
Ø Motion by Mr. Stilwell to approve employment pending receipt of all paperwork, second by Mr. Barnes. Motion approved 4-0.
G. *Consideration to approve Contractual Agreement:
1. Exception: Intergovernmental Agreement between WUSD (21st Century Grant) and City of Williams for
Open Gym Nights during the 2006-07 school year.
Ø Motion by Mr. Parenteau to approve the IGA, second by Mr. Barnes. Motion approved 4-0.
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. SanCor Plumbing (Jack Rohr) – 2 pallet racks for the maintenance department
b. Becky Nelson – school supplies for WES
c. Cash donation to supply lunch for staff on August 8, 2006:
-Stockmen’s Bank, Ken Agee - $150.00 -National Bank of Arizona, Linda Russell - $150.00
d. Lamb of God Bible Church –50 backpacks filled with school supplies for K-12 students
e. Steve and Meah Sessions - $124.50 for third grade Halloween Carnival fund
f. Northern Arizona Food Bank – nutritious food/snacks for the SOAR Program
g. Buckeye UHSD – 1997 Saturn SE 2 door coupe that has been converted to electric power to WHS
Ø Motion by Mr. Barnes to accept and acknowledge the donations as listed above, second by Mr. Stilwell. Motion approved 4-0.
2. approve 301 Performance Pay for 2005-06 school year for WEMS Special Education staff:
-Jodie Bartle -Jessica Guzman -Joseph Pearson
-Marion McBee -Karen Oszust
Ø Motion by Mr. Barnes to approve 301 pay for those listed, second by Mr. Stilwell. Motion approved 4-0.
3. approve the addition of Donna Johnson to the ADE Statement of Assurance access list.
Ø Motion by Mr. Parenteau to add Ms. Johnson to Statement of Assurance, second by Mr. Stilwell. Motion approved 4-0.
4. approve the Declaration of Curricular and Instruction Alignment to the State Academic Standards.
Ø Motion by Mr. Stilwell to approve Declaration, second by Mr. Barnes. Motion approved 4-0.
5. approve the following administrators as Qualified Evaluators for the 2006-07 school year:
1. Dr. Thomas McCraley 4. Mr. Jack Johnson
2. Mr. Donny Bridges 5. Mr. Gary Berger
3. Mr. Steve Hudgens 6. Ms. Joan Hughes
Ø Motion by Mr. Barnes to approve Qualified Evaluators, second by Mr. Parenteau. Motion approved 4-0.
6. approve a one-step salary increase for those certified, classified and administrative staff who did not receive
this consideration at the time it was awarded to all other staff for 2006-07 school year.
Ø Motion by Mr. Barnes to approve increase, second by Mr. Parenteau.
Ø Discussion: Dr. McCraley stated that he followed a Board directive to find a way to give a one-step increase to all staff who did not receive a step earlier because they had topped out on the salary schedule. He worked with Ms. Gebler to determine funding for this increase.
Ø Motion approved 4-0.
7. approve a salary increase of 2.9 % for all WUSD employees to be paid in two installments.
Ø Motion by Mr. Parenteau to approve 2.9 increase for all employees, second by Mr. Stilwell.
Ø Discussion: Dr. McCraley again indicated that he was following a Board directive to find a way to increase salary for staff, in light of the increase in state retirement contributions. He asked Ms. Gebler to open up the budget for all to review. With the help of Ms. Gebler, WEA members, particularly Ms. Fredrickson and Ms.Wells, he was able to determine the savings afforded to the district by not filling positions and by hiring teachers who are lower on the salary schedule, because of fewer years experience, than those who resigned. Dr. McCraley noted that this is a permanent increase, not a bonus.
Ø Mr. Parenteau amended motion to add the following stipulations:
1.) funds will be paid to staff in two installments; one near the end of the calendar year and one
in early spring
2.) amount will be prorated for staff leaving the district or new staff coming in, based on
quarterly employment
Ø Second by Mr. Stilwell. Motion approved 4-0.
Ø Mr. Parenteau thanked Dr. McCraley, Ms. Gebler and all others involved in this process for all of their time and efforts.
8. review and approve revisions to the 2006-07 Extra-duty Salary Schedule.
Ø Motion by Mr. Parenteau to approve revisions to Extra-duty Salary Schedule, second by Mr. Barnes.
Ø Discussion: Dr. McCraley explained that the structure of this schedule, and the process for determining compensation, was approved by the Board at an earlier date. However, the actual percentage to be used was not determined at that time. Ms. Gebler prepared the current proposal and determined that funding will allow the current amounts, with a cushion for other similar needs during the year.
Ø Motion approved 4-0.
9. review and approve revisions to the Certified Administrators Salary Schedule.
Ø Motion by Mr. Parenteau to approve the salary schedule, second by Mr. Stilwell. Motion approved 4-0.
10. approve Leslie Mitchell as the WEMS Publications Sponsor for 2006-07.
Ø Motion by Mr. Parenteau to approve sponsor, second by Mr. Stilwell. Motion approved 4-0.
11. review and approve the Governing Board/Administrative Goals for 2006-07.
Ø Motion by Mr. Barnes to approve the four main goal statements for 2006-07, second by Mr. Stilwell. Motion approved 4-0.
Ø Dr. McCraley will work with other administrators to streamline the objectives listed for each goal.
12. review and approve the 2006-07 schedules for WHS football, volleyball, girls/boys basketball and
softball/baseball. (to include overnight and out-of-state trips)
Ø Motion by Mr. Barnes to table this item until the next meeting, second by Mr. Parenteau. Motion approved 4-0.
13. review current procedures for approving school/sports volunteers and develop/approve additional
guidelines.
Ø Discussion: Dr. McCraley presented information received from district legal counsel. He suggested that the Board institute procedures outlined in statute and continue to develop the document to present to the Board at a future meeting.
Ø Motion by Mr. Barnes to implement fingerprinting for non-parent volunteers, require a completed Qualification Form from all volunteers and continue to develop additional procedures. Motion approved 4-0.
14. approve a Premium Refund Agreement with American Community Insurance Company.
Ø Motion by Mr. Barnes to approve Agreement, second by Mr. Parenteau. Motion approved 4-0.
15. approve second reading and adopt Board Policy GCBA-Professional Staff Salary Schedule and approve a
new Regulation for that policy (GCBA-R).
Ø Motion by Mr. Parenteau to adopt Policy GCBA and approve Regulation, second by Mr. Stilwell. Motion approved 4-0.
16. renew Donny Bridges, Jack Johnson and Juliana Grantham as signatories for the WEMS Activity/Auxiliary
accounts and add Jimmie Cox as a signatory for both.
Ø Motion by Mr. Stilwell to renew and add signatories, second by Mr. Barnes. Motion approved 4-0.
17. award a one-year contract to Northern Arizona Speech/Language Service Providers for Occupational
Therapy services, with option to extend for an additional year with board approval.
Ø Motion by Mr. Parenteau to award a one-year contract with option for additional year with board approval, second by Mr. Barnes. Motion approved 4-0.
18. approve district application to join SAVE (Strategic Alliance of Volume Expenditures), a Cooperative
Purchasing Group.
Ø Motion by Mr. Stilwell to submit application to join SAVE, second by Mr. Barnes. Motion approved 4-0.
19. approve dates and times of future meetings:
1. regular monthly meeting at 6:00 pm on Wednesday, October 11, 2006 at WHS
2. special meeting/work session at 2:30 pm on Friday, October 27, 2006 at the District Business Office
Ø Motion by Mr. Stilwell to approve meetings as listed above, second by Mr. Parenteau. Motion approved 4-0.
VII. MEETING SUMMARY
Ø Obtain all necessary paperwork for new employees – C. Gonzalez, K. Macks, A. Jensen, K. Crowder
Ø Send letter of thanks to all who donated to district.
Ø Place approval of WHS sports schedules on next agenda.
Ø Dr. McCraley to review volunteer procedures and suggest revisions/additions.
VIII. ANNOUNCEMENTS
Ø Next meeting to be held on September 26, 2006 at 5:30 pm at WHS
Ø ASBA County Meeting at 6:00 PM on October 26, 2006 at WHS Culinary Arts classroom.
IX. ADJOURNMENT
Ø Motion by Mrs. Cothren to adjourn, second by Mr. Parenteau. Motion approved 4-0. Meeting adjourned at 7:15 PM.