HELD ON WEDNESDAY, DECEMBER 4, 2006
The vision of the
to succeed
intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2
Governing Board was held at 6:00 pm on the above date at the Williams High
School Culinary Arts room. Roll call:
Board
Members: David Nenne, President Administration: Dr.
Bud
Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member District
Staff: Brenda Gebler, Business
Manager
Dan Barnes, member Kathie
Schulte, Board Secretary
Additional Staff: 2
Guests: 5
The agenda for the meeting is
as follows:
I.
OPENING ITEMS
Ø
Mr. Nenne called the meeting
to order at 6:00 pm and led the audience in the Pledge of Allegiance.
Ø
Motion by Mr. Parenteau to
remove Action Item 7 and adopt the revised agenda, second by Mrs. Cothren. Motion approved 5-0.
II.
BOARD HIGHLIGHTS
Ø
Mr. Bridges announced that
fifth grader Crystal Ruiz was selected at WEMS Student of the Month for October
2006 but was unable to attend the meeting tonight.
Ø
Mr. Hudgens introduced senior
Elly Martin as the WHS Student of the Month for December.
Ø
Mr. Nenne recognized Mrs.
Gillespie and the Culinary Arts class for the display of their culinary skills
in preparing and serving a dinner at the ASBA County Meeting in October 2006.
Ø
Mr. Nenne thanked Mr. Barnes
for his service to the staff and students of WUSD by serving as a Governing
Board member from January 2005 through December 2006.
Ø
All those recognized were
presented with a certificate and applauded by the Board and others in
attendance.
III. REPORTS
A. Superintendent
1. Summary of current events
Ø Dr. McCraley reminded Board members that Mr. Bridges will be out of his
office for most of the month of January for medical reasons. Dr. McCraley indicated that he is exploring
the possibility of hiring a retired educator to fill in for Mr. Bridges for
four days of each week that he will be absent.
B. Governing Board
C. Other Reports
1.
Elementary/Middle School Principal’s Report
2.
High School Principal’s Report
Ø Mr. Hudgens reported on the successful high school boys’ and girl’s
basketball tournament held over the past weekend. Several teams from
3.
Special Education Director’s Report
4.
Federal and State Programs Director’s Report
5.
CTE Director’s Report
6.
Technology Director’s Report
7.
Transportation Director’s Report
8.
Maintenance Supervisor’s Report
9.
a.
SOAR Report
b.
Family/Community Outreach Report
c.
Strategic Prevention Report
d.
Community Prevention Report
10. District Data Coordinator’s
Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the
Board. Those wishing to do so please
complete a “Request to Address the Board” form and return it to the Board
President. Statements should be limited
to no more than 5 minutes. Please keep in mind that the Board cannot take
action on comments, questions, or concerns at this time.
Ø No response
Williams USD #2 Governing Board
Minutes
December 4, 2006
V. *CONSENT AGENDA
Note: All
or individual items may be pulled from the consent agenda and discussed
individually.
Ø Motion by Mr.
Parenteau to approve the Consent Agenda, with no exceptions, second by Mr.
Barnes. Motion approved 5-0.
A. *Approve Minutes:
1.
November 1, 2006 Special Meeting 4.
November 8, 2006 Regular Meeting
2.
November 1, 2006 Executive Session 5. November 8, 2006 Executive Session
3.
November 8, 2006 Public Hearing (301 Plan)
B. *District Financial Reports:
1.
District Financial report
2.
Tax Credit Fees report
3.
Lunch report
4.
WEMS Activity/Auxiliary Fund for October 2006 (reconciled)
5.
WHS Activity/Auxiliary Fund for October 2006 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #10.........$177,693.81 Expense #7017…..$69,643.64 Expense #7020…...$50,698.41
Payroll #11.........
183,809.66 Expense
#7018….. 21,526.60 Expense #7021…….17,811.27 Expense
#7019….. 38,026.48
D. *Consideration to approve personnel issues:
1. employment:
a. Debra Hoyle, middle school
special education teacher
b. Robert Farrell, half-time
special education counselor
c. Lauren Evans, substitute
teacher
d. Kyle Johnson, substitute
teacher
e. Colleen Whitehurst,
substitute teacher
f. Gary Daniel, SOAR substitute
aide
2. extended assignments:
a. Chuck Brothers, assist with Family
Tech Night
3.
change of status:
a. Janice Rodriguez, cafeteria worker - extend
work day on Tuesday and Thursday by 1.5 hours
due to increase in students served and salad bar use by staff.
b. Jana Grunwald, health aide – extend work
day, Monday through Friday, from 7.5
hours to 8
hours.
c. employ Kellie Crowder for part-time work in
the maintenance department on weekdays when
school is not in session
d. approve Anne Hathaway as homebound
special education teacher 2 hours per day 4 days
per week
4. resignation:
a. Janez Worster – Special Education
Paraprofessional
E.
*Consideration to approve out-of-state travel:
a.
travel to
Community Anti-drug Coalitions of
F.
*Consideration to approve Requests for Proposals (RFP’s), Contractual
Agreements, Intergovernmental Agreements
(IGA’s), Grant Applications, Grants and Textbook Reviews or Adoptions:
a. approve and accept an Arts Learning Project
Grant in the amount of $2900.00, as well as
approve
the Contractual Agreement to be offered to the artist, Glenda Bonin, who has
been
chosen for the project at WEMS,
VI. ACTION ITEMS
A. Discussion and consideration to:
1.
accept and acknowledge donations:
a.
Alfred Vargas - seat cushions, coffee mugs, pen and pencil sets, and key
chains to WHS boys
basketball program
b. Kelley Crowder – 3rd
grade zoo trip
c. Linus and Kerrie Lewis – 3rd
grade zoo trip
d. Dusty Brinkworth – food for
KidStuff Swap
e. Beth Britton – gift basket,
toys and food for needy students/families
Ø
Motion by Mrs. Cothren to accept and acknowledge listed
donations, second by Mr. Stilwell.
Motion approved 5-0.
2.
approve Williams High School CTE course list for 2006-07
Ø
Motion by Mr. Stilwell to approve CTE course list,
second by Mr. Barnes. Motion approved
5-0.
Williams USD #2 Governing Board
Minutes
December 4, 2006
3. approve an Intergovernmental Agreement
(IGA) between Williams USD and Coconino Association for
Vocations, Industry and
Technology (CAVIAT)
Ø
Motion by Mr. Stilwell to approve IGA, second by Mr.
Parenteau. Motion approved 5-0.
4. rescind and nullify all current and past
policies of Williams Unified School District No. 2.
Ø
Motion by Mr. Barnes to rescind and nullify policies,
second by Mrs. Cothren. Motion approved
5-0.
5. adopt the policy manual that has been
developed with consulting assistance from the
Arizona
School Boards Association, including the changes prescribed and approved by the
Board.
Ø
Motion by Mr. Barnes to adopt revised policy manual,
second by Mr. Stilwell. Motion approved
5-0.
6.
adopt revision to District Policy JJJ – Extracurricular Activity
Eligibility
Ø
Motion by Mrs. Cothren to adopt the revisions, second
by Mr. Stilwell.
Ø
Discussion: Mrs.
Cothren requested that additional wording be added to the proposed revision as
underlined:
- all extra-curricular
activities including those governed by the
Association (A.I.A.) are
covered by the e eligibility rule.
Activities that are co-curricular and
are an integral part of
a credit class shall be exempt from the rules.
Ø
Motion amended and seconded to approve additional
wording and adopt revision.
Ø
Motion approved 5-0.
7. address unpaid hours for support staff
due to holiday early dismissal
a. consideration to amend 2006-07 school
calendar
b. consideration to revise Policy GDD
Ø
Deleted from agenda by motion, second and 5-0 approval.
8. adopt a resolution to oppose development
proposals from TMD Properties that might cause an increase in
traffic near
school grounds and buildings.
Ø
Mr. Dennis Wells, Williams City Manager and Mr. Harry
Holmes,
Ø
Mr. Holmes indicated that the City also has concerns
about the items that the Board is looking at.
He is hoping that in the very near future the City and the developer
will come to agreement on the egress issue which is directly related to the
drainage issue.
Ø
Motion by Mr. Parenteau to convey, by letter to the
Williams City Council, the Board’s
official opposition to any proposals by the developer that will increase
vehicle traffic or create additional drainage problems on or near school
property, second by Mr. Barnes. Motion
approved 5-0.
9. approve request for release from
contract for a WHS teacher (name to be available at noon on December
4,
2006.)
Ø
The teacher in question, Mr. Patrick Henson, asked to
address the Board in public rather than in Executive Session, concerning his
request for release from contract. He
indicated that he made this decision for personal family reasons. He feels that he is not devoting enough time
to his family in his present situation.
He has received an employment offer, outside of the public education
field, that he feels he must accept, as it might not be available at a later
date. He thanked the Board and
administration for giving him the chance to work with WHS students.
Ø
Mr. Parenteau asked Mr. Henson if he would agree to stay
in his current position until a suitable replacement if found. Mr. Henson agreed.
Ø
Motion by Mr. Parenteau to release Mr. Henson from his
current contract with stipulation that he remain in his job until a replacement
is found, second by Mr. Stilwell. Motion
approved 5-0.
10 . approve dates and times of future
meetings:
1. regular monthly meeting at
6:00 pm on January 10, 2006 to include Board organization for 2007
2. special meeting/work session,
if needed, at 5:30 pm on January 23, 2006
Ø
Motion by Mrs. Cothren to approve dates and times of
future meetings as listed above, second by Mr. Parenteau. Motion approved 5-0.
VII. EXECUTIVE SESSION
A.
The Governing
Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1)
to discuss:
1. request from
Ø
Motion by Mrs. Cothren to move to Executive Session,
second by Mr. Parenteau. Motion approved
5-0. Into Executive Session at 7:10 pm.
Ø
Determination made that the Board would not discuss
this issue in Executive Session.
Ø
Motion by Mr. Barnes to return to Open Session, second
by Mr. Stilwell. Motion approved 5-0. Back to Open Session at 7:11 pm.
Williams USD #2 Governing Board
Minutes
December 4, 2006
VIII. MEETING
SUMMARY
Ø
Dr. McCraley to draft letter of concern to Williams
City Council
Ø
Board Secretary to make additional revision to Policy
JJJ and send letter to ASBA indicating Board adoption of proposed District
Policy Manual.
Ø
Board Secretary to send Thank You letters to those
donating to or resigning from the District.
IX. ANNOUNCEMENTS
A. WHS
B. Band Concerts: December 5 – 5th-6th
grades and Jazz Band
December 7 –
7th-8th grades and high school band
C. Swearing in ceremony for newly elected
Board members on December 11, 2006 at 6:30 pm at the District Business
Office
D. Winter Break December 25, 2006 through
January 5, 2006
E. Board Operations and Leadership Training
Seminar (B.O.L.T.S.) presented by ASBA in
January 25, 2007. Please let Dr. McCraley know if you would
like to attend. Registration deadline is
Jan. 12, 2007.
X. ADJOURNMENT
Ø
Motion by Mr. Parenteau to adjourn the
meeting, second by Mrs. Cothren. Motion
approved 5-0. Meeting adjourned at 7:17
pm.
____________________________ _________
David Nenne, President Date