HELD ON WEDNESDAY, MARCH 14, 2007
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member Jack Johnson, WEMS Assistant Principal
Becky Nelson, member Gary Berger, District Special Ed. Director
District Staff: Brenda Gebler, Business Manager
Kathie Schulte, Board Secretary
Additional Staff: 10 Guests: 58
Media: 1
The agenda for the meeting is as follows:
I. OPENING ITEMS
Call to Order
Pledge of Allegiance
Welcome and introduction of guests
Adopt Agenda
II. BOARD HIGHLIGHTS
A. Student presentations/recognition:
1. WEMS Science Fair winners
Ø Mr. Bridges introduced Michael Blanchard as the first place winner in the local science fair and Paige Parenteau as co-third place winner. The other three winners were not present and will be invited to attend a future meeting.
2. WHS Battle Bot team – State Competition winners
Ø Mr. Gutshall presented the WHS Battle Bot Team who recently won, for the second year in a row, first place in the “Show Down in the Sun” competition. The group will compete in the National Competition in Miami, Florida April 11-16, 2007.
3. WEMS Student Ambassadors
Ø Mr. Bridges and Ms. Magdalena Montoya, WEMS School Counselor, presented some of the K-8 Junior Ambassadors. Students were invited to volunteer for this group or were recommended by a teacher. After attending several hours of training, an Ambassador will be paired up with a new student to help make their transition to our school as pleasant as possible. Williams Chamber Ambassadors have stepped in to provide shirts for the Jr. Ambassadors as well as supplies for the ‘Welcome Bags’ that will be given to students.
4. WMS and WHS band members
Ø Mr. Grimes introduced high school and middle school band students who won various honors at recent tryouts. WUSD students competed against several other schools, and overall, received as many or more honors as the larger groups.
5. Michelle Modesitt and Drake Dunn, WEMS Students of the Month for March
Ø Mr. Bridges present these two second graders as Students of the Month for March. Both students were highly recommended by their teachers for this award.
6. Juni Nelson, WHS Student of the Month for March
Ø Mr. Hudgens introduced Juni Nelson, a Sophomore at WHS, as the March Student of the Month
B. Staff presentation
1. Mr. Gary Berger, Special Education Director to report on recent audit
Ø Mr. Berger reported on the recent monitoring of the special education program. The process began in August 2006 and was not completed until February 2007. He reviewed the process for the monitoring that involved parents, students, instructional staff and administrators. Overall he is very pleased with the outcome of the review. He noted that results indicate that the Williams program is above average when compared to other districts in the state. He took the opportunity to compliment Betty Dukeman, department administrative assistant, for her expertise and commitment to the program. He believes she is the force that keeps everyone on track.
III. REPORTS
A. Superintendent
1. Summary of current events
Ø Dr. McCraley requested that Mr. Nenne present board member Bud Parenteau an Award of Appreciation from Arizona School Boards Association (ASBA) for his service as the Coconino County Director.
Ø The salary schedule presentation by Mike Aylstock has been postponed two times due to bad weather and again today because of a scheduling conflict. He will be here on Friday, March 16 to speak with the Salary Schedule Committee.
B. Governing Board
C. Other Reports
1 Elementary/Middle School Principal’s Report
Ø Mr. Bridges noted that the Odyssey of the Mind Team will compete at Mt. Elden Middle School in Flagstaff at 11 am and 1 pm on Saturday, March 17, 2007.
2. High School Principal’s Report
Ø Mr. Hudgens announced that Able Valdez has been selected to participate in the upcoming All Star basketball game
3. Special Education Director’s Report
4. Federal and State Programs Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot discuss or take action on comments, questions, or concerns at this time.
Ø Mr. Michael J. Vessey submitted a form indicating his desire to address the Board, but later withdrew his request.
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to adopt the Consent Agenda with the Exception of V E-4, second by Mrs. Nelson. Motion approved 5-0.
A. *Approve Minutes:
1. February 14, 2007 special meeting 3. February 14, 2007 regular meeting
2. February 14, 2007 Executive Session 4. February 26, 2007 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for January 2007 (reconciled)
5. WHS Activity/Auxiliary Fund January 2007 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #16.........$174,493.66 Expense #7030…..$89,088.46 Expense #7033……$ 3,436.51
Payroll #17......... 179,493.04 Expense #7031….. 20,555.76 Expense #7034…… 99,436.10
Payroll #18…… 178,221.93 Expense #7032.….. 29,295.41
D. *Consideration to approve personnel issues:
1. resignation:
a. Edie Nixon, Title I paraprofessional
b. Diana Scott, WEMS library paraprofessional
2. employment:
a. Robert Farrell, SOAR aide
b. Williams Elementary Secretary/Registrar (name to be available prior to the meeting)
c. Beckie Schulte, WEMS cafeteria substitute
d. Yolanda Thomas, SOAR aide
e. Jessica Hupp, SOAR aide
3. extended assignments:
a. Deniz Chavez, substitute for after-school Skill Builders program
WUSD 2 Governing Board
Minutes
March 14, 2007
b. Kelley Crowder, WEMS Door Keeper
c. Judith Robillard, child care for Building Your Child’s Assets Workshop series on March 14, 2007.
d. Magdaleno Salazar, maintenance substitute
4. change of status:
a. Jewelie Ramos, change from SOAR aide to part time pre-school aide and part time SOAR
aide
5. volunteers:
a. Chesney Grantham, WEMS Volleyball
b. Ofelia Robbins, WEMS Volleyball
c. Mary Smith-Tobin, band
E. *Consideration to approve out of state/overnight trips:
1. Arizona Girls Health and Fitness Overnight River Trip on March 22-26, 2007 from Diamond
Creek to Lake Mead sponsored by Grand Canyon Youth in partnership with Coconino County Health
Department and Williams Alliance.
2. overnight trip to Phoenix, Arizona on April 23-25, 2007 for Mr. Sheldon White and students to attend the
State SkillUSA Competition (VICA).
3. out of state travel for Donny Bridges and Joan Hughes to the National Reading First Conference in St.
Louis, MO on July 18-20, 2007
4. Exception out of state travel to Miami, Florida for Mr. Gutshall and the WHS Battlebots I Q Team on April
10-16, 2007 for National Competition
F. *Consideration to approve Requests for Proposals, Contractual Agreements, and/or Grant Application submission:
1. Drug Free Communities Grant Budget for 2008 FY.
2. Title IV/State Chemical Abuse and Enhancing Education through Technology grants
Ø EXCEPTION
E. *Consideration to approve out of state/overnight trips:
4. out of state travel to Miami, Florida for Mr. Gutshall and the WHS Battlebots
I Q Team on April 10-16, 2007 for National Competition
§ Motion by Mr. Parenteau to approve out of state travel to Miami
Florida in April 2007, second by Mrs. Nelson.
§ Discussion: Mr. Gutshall presented additional information to the Board concerning the trip.
§ Motion approved 5-0.
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. SOAR
-Sandy Roe, supplies to make gifts for senior citizens
-Kiwanis, check for program registration for two homeless children
b. Outreach
-Karla Brouhard, clothing for needy/homeless students
-Sandy Roe, food and grocery gift card for homeless family in emergency situation
Ø Motion by Mrs. Cothren to accept and acknowledge donations, second by Mr. Parenteau. Motion approved 5-0.
2. approve participation, and determine level of participation, for the Williams CAVIAT Board member in the
2007 WHS graduation ceremony
Ø Motion by Mrs. Cothren to approve request from CAVIAT, second by Mr. Parenteau.
Ø Discussion: Board requested input from Mr. Hudgens. He indicated that he has no problem with granting the request. He indicated that it would not be necessary for the CAVIAT board member to be present for practice.
Ø Mrs. Cothren amended her earlier motion to approve the request and to allow the CAVIAT board member to wear a cap and gown, be listed on the program, be seated with the WUSD board members and be formally introduced during the graduation ceremony, second by Mr. Parenteau. Motion approved 5-0.
3. approve 2006-07 golf schedule
Ø Motion by Mrs. Cothren to approve the golf schedule, second by Mr. Parenteau. Motion approved 5-0.
4. approve a Summer Basketball Camp for 5-12 grade girls at Williams High School
Ø Motion by Mr. Stilwell to approve this Summer Camp, second by Mrs. Nelson.
Ø Discussion: Mr. Frank Schulte explained the reason for asking for Board permission to hold this camp. Most other school districts offer some type of summer activity for athletes. The camp will offer an opportunity for staff to work with both pre high school age students as well as current high school students to increase their basketball skills. Athletes who do not have a summer sports program are at a disadvantage when competing against schools that do offer a program
Ø Motion approved 5-0.
WUSD 2 Governing Board
Minutes
March 14, 2007
5. approve out of state travel to San Diego, California for Mr. Frank. Schulte and WHS girls
basketball players involved in the WHS Summer Basketball Camp to attend the 21st Annual San Diego
Classic on July 19-22, 2007.
Ø Motion by Mr. Parenteau to approve out of state travel, second by Mrs. Nelson. Motion approved 5-0.
6. approve 2007 District Summer School Program, including Kinder Camp
Ø Motion by Mrs. Cothren to approve the proposed summer school program, second by Mr. Parenteau. Motion approved 5-0.
6. approve District Volunteer Approval Procedures
Ø Mr. Nenne noted that a request was received to change the word ‘communal’ to ‘common’.
Ø Motion by Mr. Parenteau to approve the volunteer procedures with the word change, second by Mrs. Nelson. Motion approved 5-0.
8. approve policies listed below:
a. DGD – Credit Cards (revised)
DGD-R
DGD-E
b. EGAEA – Electronic Mail
c. EGD – Use of Technology in Office Services
Ø Motion by Mrs. Cothren to approved policies as listed, including the revisions to DGD-Credit Cards, second by Mr. Parenteau. Motion approved 5-0.
9. approve dates and times of future meetings:
a. regular monthly meeting at 6:00 pm on Wednesday, April 11, 2007
b. special meeting/work session, if needed, at 5:30 pm on Tuesday, April 24, 2007
Ø Motion by Mr. Stilwell to approve meeting dates and times as listed, second by Mrs. Nelson. Motion approved 5-0.
VII. DISCUSSION ITEMS
A. Consideration to review/revise Policy Advisories from Arizona School Boards Association (ASBA):
1. Advisory 284 GBJ – Personnel Records and Files
GBJ-E
2. Advisory 285 IKF-RB – Graduation Requirements
IKF-EB
3. Advisory 286 JC – School Attendance Areas
4. Advisory 287 JFBA – Unsafe School Choice
JFBA-E
5. Advisory 288 JR – Student Records
Ø Board members discussed all policies listed. They asked Dr. McCraley to ask ASBA to provide clarification for Advisory 285 and to discuss Advisory 288 at the next Administrative meeting. All policies to be brought back to Board for action at a future meeting.
VIII. EXECUTIVE SESSION
A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) and ARS 15-843 to:
1. discuss request by certified staff member for retirement
2. determine whether the nature of accusations against a student justify an expulsion hearing, and if so
3. determine whether the hearing will be held before the Governing Board or before a hearing officer
Ø Motion by Mr. Parenteau to enter Executive Session, second by Mrs. Nelson. Motion approved 5-0.
Ø Moved to Executive Session at 7:48 pm
B. Return to Open Session
Ø Motion by Mr. Parenteau to return to Open Session, second by Mrs. Cothren. Motion approved 5-0.
Ø Returned to Open Session at 8:21 pm
IX. MEETING SUMMARY
Ø Send thank you letters to those resigning from the District and those donating to the District
Ø Dr. McCraley to ask ASBA for clarification of Policy Advisory 285
Ø Dr. McCraley to review Policy Advisory 288 with the Administrative Team
Ø Invite Mr. Gutshall and Battlebot Team to show video of the national competition
X. ANNOUNCEMENTS
Ø Mr. Hudgens announced that WHS softball team and baseball team will play at home tomorrow afternoon (March 15, 2007
XI. ADJOURNMENT
Ø Motion by Mr. Parenteau to adjourn, second by Mrs. Nelson. Motion approved 5-0. Meeting adjourned at 8:21 pm.
______________________________________ _______
Dave Nenne, President Date