The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member
Becky Nelson, member District Staff: Brenda Gebler, Business Manager
Kathie Schulte, Board Secretary
Additional Staff: 9 Guests: 27
REGULAR MEETING
The agenda for the meeting is as follows:
I. OPENING ITEMS
Call to Order
Pledge of Allegiance
Welcome and introduction of guests
Adopt Agenda
II. BOARD HIGHLIGHTS
A. Student presentations/recognition:
a. recognize Logan Wygal and view his award winning science project
Ø WEMS Principal Bridges introduced Mr. Jason Alley, WMS science teacher. He in turn presented Logan Wygal, Science Fair winner. Logan won second place in the local fair and first place at the state competition. Because of the state win, he will be going to a national competition in Albuquerque, New Mexico. He was also nominated to attend a Discovery Chanel competition in Washington, D.C. this summer. He should know very soon if he will be traveling to Washington.
Ø Logan’s project investigated ways to improve on the bullet-proof vest in use today. He feels that there is room for improvement, since anyone hit with a projectile, while wearing the current product, can still sustain a fairly serious injury. His research included using various types of barriers to deflect a bullet. However, his most successful test was using metal washers layered in a scale fashion.
Ø Mr. Alley indicated that the judges at the state competition were very impressed with Logan’s research findings.
b. recognize third place local Science Fair co-winners - Gigi Brown and Alejandra Hernandez
Ø Mr. Bridges noted that only one of the group of students to be recognized for winning third place at the local Science Fair was present at the previous meeting. The other students were to be recognized at this meeting, but are not present. Mr. Alley will present the certificates to these two girls.
2. Ms. Deniz Chavez, Ms. Patti Jackson and third grade students to report on their overnight Phoenix Zoo trip.
Ø Ms. Jackson, Ms. Chavez and several third grade students were present to thank the Board for allowing the class to go on the overnight trip to the zoo. Even though it was the first time away from home for some of the students, they all had a memorable time.
3. Ms. Chris Mills, Ms. Shannon Rockwood and Odyssey of the Mind 3rd place winning teams to review the
recent competition they attended.
Ø Ms. Mills, Ms. Rockwood and OM team members talked about the recent competition they attended. Two teams, Tag’em and Around the World in Eight Minutes, related information about some of the competition activities andeach team proudly displayed a third place trophy.
III. REPORTS
A. Superintendent
Ø Dr. McCraley reported that he and Ms. Gebler attend an Insurance Trust meeting in Prescott earlier in the day. The group is interested in staying with the current insurance company, American Community. He and Ms. Gebler will discuss the insurance issue with the Meet and Confer Committee on Thursday, April 12.
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B. Governing Board
C. Other Reports
1 Elementary/Middle School Principal’s Report
2. High School Principal’s Report
3. Special Education Director’s Report
4. Federal and State Programs Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address
the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep
in mind that the Board cannot discuss or take action on comments, questions, or concerns at this time.
Ø No response
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mrs. Cothren to approve the Consent Agenda with no exception, second by Mrs. Nelson. Motion approved 5-0.
A. *Approve Minutes:
1. March 14, 2007 regular meeting 3. March 26, 2007 Executive Session
2. March 26, 2007 special meeting 4. March 27, 2007 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for February 2007 (reconciled)
5. WHS Activity/Auxiliary Fund February 2007 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #19………$147,237.56 Expense #7035…..$94,752.39
Payroll #20……… 162.129.90 Expense #7036….. 103,664.19
Expense #7037….. 6,935.14
D. *Consideration to approve personnel issues:
1. resignation:
a. Josh Grandprey, sixth grade teacher
b. Javier Ortiz, bus driver
2. employment:
a. Dana Dunn, WEMS Library aide
b. Patty Everts, ELL paraprofessional
c. Patricia Lucas, Title I paraprofessional
d. Donna Johnson, substitute for payroll department
3. extended assignments:
a. Sheldon White - revised the Construction Technology curriculum using the new delivery system
Standards and Measurements.
b. Lora O’Leary - completed the annual follow-up survey of the graduates of the class of 2006. (one of
the performance measures required by the ADE evaluation for Career and Technical Education)
c. Melinda Kearly – will conduct physical education program for the 2007 Summer SOAR Program
E. *Consideration to approve out of state/overnight trips:
1. overnight trip for Ms. Deniz Chavez, Mr. Brandon Jackson and athletes to Tempe, Arizona May 3-5, 2007
for Special Olympics Summer Games
F. *Consideration to approve Requests for Proposals, Contractual Agreements, and/or Grant Application submission:
1. Cooperative Purchasing Agreement between WUSD and Coconino County for Nutrition Education.
2. IGA between WUSD and Coconino County Tech Prep to allow WUSD to work as partners in the Tech
Prep initiative and share the Tech Prep grant monies.
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VI. ACTION ITEMS
A. Discussion and consideration to:
1. approve the dedication of property owned by WUSD, but used for many years as a
public street (area of 7th Street that goes through Williams Elementary Middle School property…runs north
and south on the east side of school parking lot) to the City of Williams.
Ø Mr. Glen Cornwell, City of Williams engineer, presented Exhibits A, B, C and D, prepared by Arizona Engineering, showing the property in question. The property includes a portion of 7th Street as well as a strip of unpaved property located between the street and private fencing to the east of the street. Arizona Public Service, the City of Williams and Unisorce have already been given a ‘right of way’ for utilities.
Ø In 2004, Jean Wilcox, legal counsel for WUSD, suggested that the District consider dedicating the street portion of the property to the City of Williams for liability reasons. After doing some research and talking with City staff, Dr. McCraley concurs with Ms. Wilcox and is recommending that the Board follow counsel advice.
Ø Both Mr. Stilwell and Mr. Parenteau noted that they feel it would be in the best interest
of the District to include the entire piece of property in the transfer. The unpaved
portion of the property is of no value to the District, since it is not large enough to build
on and has utility lines running though it.
Ø Mrs. Cothren is concerned that, at some point in the future, the City of Williams might decide to widen the street, thus creating a traffic hazard for students. It is also possible that the District might find a use for the unpaved strip of property.
Ø Mrs. Cothren asked about the possibility of the City installing new traffic control signage indicating that large trucks and recreational vehicles should use another route other than 7th street adjacent to the elementary middle school.
Ø Motion by Mr. Parenteau to approve dedication of property, as outlined in Exhibits A, C and D, to the City of Williams per A.R.S. 15-342 (16), second by Mr. Stilwell. Motion approved 4-1.
2. approve Board Resolution acknowledging that a strip of property located east of 7th street and north of
Edison, adjacent to the elementary middle school parking lot and sharing a common boundary with property
owed by the Cecil Wells family, does indeed belong to the Wells family and that WUSD does not have any
interest in or claim to the property.
Ø Mr. Kenneth Wells, Mr. Doug Wells and Mr. Dennis Wells, representing the Cecil Wells family, along with employees of Arizona Engineering Company spoke to the Board about property they believe belongs to the Wells family. Mr. Wells’ grandfather bought the property and a 1923 survey shows that their property does go to the section line. The Wells family engaged Arizona Engineering to research the history of the property and locate survey markers to try and determine rightful ownership. Representatives from the firm believe that the property in question does belong to the Wells family. They presented maps and documentation of results of their survey findings. During the years, several surveys have been completed and boundary lines/section lines re-established according to the new surveys. Arizona Engineering assured the Board that the east boundary of the school property, north of Edison Street does not cross the current alignment of Seventh Street.
Ø Mrs. Cothren questioned if it is possible that the when the School District purchased the property in question, the Board thought that this particular section was part of the purchase. She was told that the research indicates that it was not part of the purchase.
Ø Ken Wells indicated that he is requesting that the Board agree to approve a Quick Claim Deed, which would indicate that the property does not belong to the District and that there is no claim from the District for the property.
Ø Dr. McCraley noted that district legal counsel feels that a Quick Claim Deed is an appropriate way to settle this dispute.
Ø Motion by Mr. Parenteau to approve a Board Resolution acknowledging that the District has no claim on the property, second by Mr. Stilwell. Motion approved 5-0.
Ø Motion by Mr. Stilwell to approve the signing of the Quick Claim Deed presented by the Wells family, second by Mr. Parenteau. Motion approved 5-0.
3. accept and acknowledge donations:
a. Williams High School:
1. Advanced Woods Class: Ms. Roberta Wright, 46.5 board feet of cedar
2. Battle Bots Team: AZ BBIQ, Inc., funds for travel to National Finals in Miami,
Florida
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b. Williams Elementary Middle School:
1. Mr. and Mrs. Donny Bridges, two works of art by John Svenson.
2. Williams Needs an Angel Committee, 6 sets of compatible tables, benches and
garbage cans for the playground.
3. Target, percentage of purchases made with Target credit card credited to WEMS
4. Williams Chamber of Commerce, t-shirts for Junior Ambassadors
c. Homeless and needy students:
1. Tina McWilliams, used jackets and clothing
2. Dina Mayer, used jackets and coats
3. Karla and Brian Brouhard, used clothing
Ø Motion by Mrs. Cothren to accept and acknowledge donations, second by Mrs. Nelson. Motion approved 5-0.
4. adopt Policies recommended by Arizona School Boards Association (ASBA):
1. Advisory 284 GBJ – Personnel Records and Files
GBJ-E
Ø Motion by Mr. Parenteau to adopt Policy GBJ, second by Mrs. Cothren. Motion approved 5-0.
2. Advisory 285 IKF-RB – Graduation Requirements
IKF-EB
Ø Motion by Mrs. Nelson to approve policy regulation IKF-RB as written and to approve policy exhibit IKF-EB with augmentation points added as suggested by Mrs. Heiss, WHS Counselor, second by Mrs. Cothren. Motion approved 5-0.
3. Advisory 286 JC – School Attendance Areas
JFBA-E
Ø Motion by Mrs. Nelson to adopt policy JC and approve policy exhibit JFBA-A, second by Mr. Stilwell. Motion approved 5-0.
4. Advisory 287 JFBA – Unsafe School Choice
Ø Motion by Mrs. Nelson to adopt policy JFBA, second by Mr. Parenteau. Motion approved 5-0.
5. Advisory 288 JR – Student Records
Ø Motion by Mr. Parenteau to adopt policy JF, second by Mr. Stilwell. Motion approved 5-0.
5. rescind Board action, taken at the meeting on March 27, 2007, to approve the 2007-08 School Calendar
6. review new options for the 2007-08 School Calendar, with possible action to approve a calendar
Ø Mr. Nenne reviewed Board action at the last meeting to approve Option #3 as the School calendar for 2007-08. In error, the Board approved the calendar when they were only supposed to review and possibly revise the proposal submitted by Mr. Hudgens.
Ø The next day, a staff member pointed out that the first day of school might conflict with summer classes at NAU. A quick survey was taken to find out if staff were happy with the approved calendar and approximately 75% agreed that they were.
Ø Therefore, no new options will be presented for consideration.
Ø Mr. Nenne asked for a motion to ratify the action taken at the last meeting to approve Option #3 as the 2007-08 School Calendar.
Ø Motion by Mr. Parenteau to ratify action, second by Mrs. Nelson. Motion to ratify approved 5-0.
7. approve Summer Youth Employment Program as a collaborative effort between WUSD and the City of
Williams
Ø Motion by Mr. Parenteau to approve the Summer Youth Employment Program, second by Ms. Stilwell. Motion approved 5-0.
Ø Mr. Nenne asked Dr. McCraley to contact legal counsel to determine if this requires an IGA.
8. accept RFP for Psychological services for the remainder of 2006-07
Ø Motion by Mr. Parenteau to accept RFP from Dr. Ron Johnson for the remainder of 2006-07, second by Mr. Stilwell. Motion approved 5-0.
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9. approve dates and times of future meetings:
a. regular monthly meeting at 6:00 pm on Wednesday, May 9, 2007
b. special meeting/work session, if needed, at 5:30 pm on Tuesday, May 22, 2007
Ø Motion by Mr. Parenteau to approve the meetings as listed above, second by Mrs. Nelson. Motion approved 5-0.
VII. MEETING SUMMARY
Ø Dr. McCraley to check with legal counsel regarding property issues
Ø Ms. Helgeson to work with the City of Williams on an IGA for the Summer Youth Program.
Ø Board Secretary to make revisions to exhibit IKF-EB.
VIII. ANNOUNCEMENTS
A. AIMS testing on April 11 – Math, and April 12 – Science Field Test
B. WHS Prom, April 14
C. AIMS math make-up testing the week of April 16
D. Spring Holiday, April 20-23 schools closed; district office will be closed on Monday, April 23, 2007
IX. ADJOURNMENT
Ø Motion by Mrs. Cothren to adjourn the Regular Meeting, second by Mr. Stilwell. Motion approved 5-0.
Ø Meeting adjourned at 7:46 pm.
________________________________________ _____________
David Nenne, President Date