The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member Donny Bridges, WEMS Principal
Ron Stilwell, member, absent Gary Berger, Special Education Director
Becky Nelson, member, absent District Staff: Brenda Gebler, Business Manager
Kathie Schulte, Board Secretary
Additional Staff: 10 Guests: 20
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:01 pm and led the audience in the Pledge of Allegiance.
Ø Motion by Mrs. Cothren to adopt the agenda, second by Mr. Parenteau. Motion approved 3-0.
II. BOARD HIGHLIGHTS
A. Student presentations/recognition:
1. WHS Battlebot Team
Ø Mr. Larry Gutshall, along with team member Andrew Eastland, gave a Power Point/video review of the National Battle Bot Competition. Mr. Gutshall noted that the team has given several presentations in the last few weeks to various groups statewide.
2. WUSD Special Olympians
Ø Ms. Deniz Chavez and Mr. Brandon Jackson introduced the Special Olympics Team members who participated in the recent Summer Games in Tempe. The group had a wonderful time at the event and brought home several medals.
3. Construction Tech VICA Club
Ø Mr. Sheldon White and CTE construction tech students shared a Power Point presentation of the recent SkillsUSA Competition. The Team Build group won a third place medal for their efforts.
4. WHS April/May Students of the Month
-Denise Hjorthfelt, Denmark
-Nathalie Niederberger, Switzerland
-Teodor Toernquist, Sweden
Ø The three recipients of the Student of the Month Award introduced themselves and shared information about their background. All three expressed enthusiasm for spending the year in Williams as foreign exchange students.
B. Staff/Community presentations/recognition:
1. Rick Shipley, WHS football and golf 7. Ken Edes, WHS baseball and volleyball
2. Richard Cox, WHS football 8. Patrick Henson, WHS baseball
3. Edgar Brown, WHS football 9. Scott Mayfield, WMS athletics
4. Kristi Fredrickson, WHS girl's basketball and volleyball 10. Julie Grantham, WMS athletics
5. Lorenzo Rodriguez, WHS girl’s basketball
6. Ann Wells, WHS softball
Ø Mr. Nenne introduced, thanked and presented a certificate of appreciation to each coach who was present, for the time they spent coaching WUSD students.
III. REPORTS
A. Superintendent
1. Summary of current events
Ø Dr. McCraley reported that no parents of Excel students attended the meeting scheduled for this afternoon. He will reschedule and send a letter to each parent.
B. Governing Board
C. Other Reports
1. Elementary/Middle School Principal’s Report
2. High School Principal’s Report
3. Special Education Director’s Report
4. Federal and State Programs Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø Mrs. Jane Kirkley spoke about two Williams High School graduates who are graduating from ASU at the top of the class. She pointed out that WHS graduates are definitely academically prepared to attend and excel in college
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mrs. Cothren to approve the Consent Agenda as presented, second by Mr. Parenteau. Motion approved 3-0. Board requested that letter of appreciation be sent to Mrs. Walker.
A. *Approve Minutes:
1. March 14, 2007 Executive Session 3. April 24, 2007 Special Meeting
2. April 11, 2007 Regular Meeting 4. April 24, 2007 Executive Session
B. *District Financial Reports:
District Financial report
Tax Credit Fees report
Lunch report
WEMS Activity/Auxiliary Fund for March 2007 (reconciled)
WHS Activity/Auxiliary Fund for March 2007 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #21..............$227,423.61 Expense #7038………..$71,420.21
Payroll #22.............. 180,697.52 Expense #7039……….. 39,042.72
Expense #7040……….. 49,373.54
D. *Consideration to approve personnel issues:
1. employment:
a. Kristine Williams, 6th grade teacher for 2007-08
2. extended assignments:
a. Stephanie Schulte, extend work year until July 6, 2007 (work up to 8 hours per day, 4 days per
week)
b. Janice Rodriguez, summer school breakfast program (2½-3 hours daily/summer school schedule)
c. Vangie McCabe, summer transportation of students (Summer School/SOAR)
d. Chris Ellis, summer transportation of students (Summer School/SOAR)
3. resignation:
a. Kelly Crowder, Planning Room aide
4. retirement:
a. Cokie Walker, WEMS Assistant Cafeteria Manager
E. *Consideration to approve out of state/overnight trips:
1. approve out of state travel for Dr. McCraley, Mr. Hudgens, Mr. Bridges, Mr. Nenne and Mrs. Hughes to
Myrtle Beach, SC July 9-14, 2007 for Failure is Not an Option Advanced Summer Institute.
F. *Consideration to approve Requests for Proposals, Contractual Agreements, Grant Applications, Textbook Adoptions
and Reviews:
1. approve Memorandum of Understanding (MOU) with Department of Vocational Rehabilitation and assign
Mr. Gary Berger as district contact person when referring disabled students for adult services.
2. approve annual renewal of School Safety Grant
3. approve 60 day public display of two text series in preparation for a request for adopt for WHS for 2007-
08 school year. They are: World History © 2007 Glencoe/McGraw-Hill
World Geography © 2007 Glencoe/McGraw-Hill
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. Blue Ribbon Program
-WEMS PTA, $200.00
-Williams Rotary Club, $200.00
b. Williams Elementary Middle School
-Joan Martini, US Naval Observatory, file cabinets, electronic equipment, golf cart
c. WHS BattleBot Team:
-Dr. and Mrs. James Wurgler
-Clay Barnes, Carousel Vending
d. Homeless/needy students
-April Dent, used clothing
Ø Motion by Mr. Parenteau to accept and acknowledge the donations listed, second by Mrs. Cothren. Motion approved 3-0.
2. select members to present diplomas/certificates at WHS graduation/WMS promotion
Ø Motion by Mrs. Cothren that all Board members present for graduation, including CAVIAT Board member, will take turns handing out diplomas, second by Mr. Parenteau. Motion approved 3-0.
Ø Board members do not usually assist in handing out eighth grade promotion certificates.
3. approve summer school staff
WEMS WHS
Jennifer Cardenas Karen Oszust Mike Fleishman
Jessica Guzman (ESY) Anna Torrez Kristi Fredrickson
Donna Huesman (Kinder Camp) Kris Williams Karyn White
Sarah Massey Karen Macks – parapro staff (ESY)
Mary Mays (part time) Amy Kramer – parapro staff
Mary O’Brien Cherie McKeever – parapro staff
Shannon Rockwood (part time)
Ø Motion by Mr. Parenteau to approve summer school staff, second by Mrs. Cothren.
Ø Discussion: Concern expressed about the $30.00 per hour wage for certified staff. Members realize that those teachers doing the AIMS Intervention/Drop-Out Prevention Program at the high school are authorized $30 per hour through the grant, but all other extended assignments are normally approved for $20 per hour.
Ø Members asked Ms. Gebler to determine the impact on grant funding and district M&O if the Board approves raising the hourly wage from $20 to $30 per hour.
Ø Motion amended with second to approve summer school staff as listed, but to bring the issue of hourly wage for teaching staff extended assignments back to future a meeting. Motion approved 3-0.
4. approve FY07 expenditure budget revision
Ø Motion by Mrs. Cothren to approve the budget revision, second by Mr. Parenteau. Motion approved 3-0.
5. approve contract with Achieve 3000, Inc. for on-line educational services that will be available for use by
students, teachers, parents and administrators.
Ø Motion by Mrs. Cothren to approve contract, second by Mr. Parenteau.
Ø Discussion: Mr. Nenne asked for comments from principals. Mr. Hudgens indicated that he is very impressed with the program and believes it will be a great asset for the students and staff alike.
Ø Motion approved 3-0.
6. approve employment of Cokie Walker through Educational Services, Inc. as WEMS Assistant Cafeteria
Manager for the 2007-08 school year.
Ø Motion by Mr. Parenteau to approve employment, second by Mrs. Cothren. Motion approved 3-0.
7. approve leave of absence for support staff employee (name to be available prior to the meeting)
Ø Motion by Mr. Parenteau to approve an un-paid leave of absence for Ms. Sue Allen from June 29, -August 3, 2007, second by Mrs. Cothren. Motion approved 3-0.
8. terminate support staff employee (name to be available prior to the meeting)
Ø Motion by Mrs. Cothren to approve termination of employment of Ms. Christine Olenick, second by Mr. Parenteau. Motion approved 3-0.
9. approve dates and times of future meetings:
1. regular monthly meeting at 6:00 pm on June 13, 2007
2. special meeting/work session, if needed, at 5:30 pm on June 26, 2007
Ø Motion by Mr. Parenteau to approve dates and times of meeting as listed, second by Mrs. Cothren. Motion approved 3-0.
VII. EXECUTIVE SESSION
A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to discuss:
1. termination of support staff member
2. request for leave of absence of support staff member
Ø Motion by Mr. Parenteau to enter Executive Session, second by Mrs. Cothren. Motion approved 3-0.
Ø Into Executive Session at 7:33 pm
B. Return to Open Session
Ø Motion by Mr. Parenteau to return to Open Session, second by Mrs. Cothren. Motion approved 3-0.
Ø Return to Open Session at 7:37 pm.
VIII. MEETING SUMMARY
Ø Dr. McCraley to prepare a letter to parents of Excel students to reschedule another meeting and ask Excel Owner Mike Gerdes if he would allow it to be sent home with students.
Ø Send letter of thanks to those donating to the District and those retiring/resigning.
Ø Ms. Gebler to prepare information for Board concerning the financial impact of raising the hourly wage for extended assignments for teaching staff from $20 to $30.
Ø Bring issue of raising the wage for extended assignments for teaching staff back for action on future agenda.
Ø On the May 22, 2007 Board agenda, schedule action to select a date for a special meeting in June to approve the FY08 budget.
IX. ANNOUNCEMENTS
A. ASBA offerings:
1. ASBA Delegate Assembly June 23, 2007 in Tempe, AZ
2. ASBA Summer Leadership Institute at Little America July 26-28, 2007
3. See attached WHS Calendar for May 07
X. ADJOURNMENT
Ø Motion by Mrs. Cothren to adjourn the meeting, second by Mr. Parenteau. Motion approved 3-0.
Ø Meeting adjourned at 7:38 pm.