The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member, absent District Staff: Brenda Gebler, Business Manager
Ron Stilwell, member Kathie Schulte, Board Secretary
Becky Nelson, member Additional Staff: 6
Guests: 2
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:00 pm and led the audience in the Pledge of Allegiance
Ø Motion by Mr. Stilwell to adopt the agenda with the exception of Action Item A-2, second by Mrs. Cothren. Motion approved 4-0.
II. BOARD HIGHLIGHTS
A. Staff recognition:
1. Retirement:
a. Cokie Walker, WEMS Assistant Cafeteria Manager
b. Steve Hudgens, WHS Principal
2. Service Awards:
a. 30 years c. 20 years
-Cokie Walker -Connie Ceballos
-Kate Wamble
b. 25 years d. 10 years
-Angel Rico -Jennifer Cardenas
-Ann Wells -Scott Grimes
-Mary Mays
Ø Mr. Nenne introduced those listed for recognition. As they came forward, Board members congratulated each for their accomplishment.
III. REPORTS
A. Superintendent
1. Summary of current events
Ø Dr. McCraley reported that Congress has approved emergency funding for the Forest Fee program for one year.
2. Board Action Mandate
a. Session law requiring Governing Boards to vote to accept or reject technology standards no later that
September 21, 2007.
Ø Dr. McCraley asked Board members to review the information contained in the packet. Ms. Uebel, Technology Director, will be present at the August 8, 2007 meeting to make a recommendation to Board regarding approval of these standards.
B. Governing Board
C. Other Reports
1. Elementary/Middle School Principal’s Report
2. High School Principal’s Report
Ø Mr. Hudgens reported to the Board that he has received a request to place one additional foreign exchange student at the high school for the 2007-08 school year. He will be reviewing the request and making a decision in the near future.
3. Special Education Director’s Report
4. Federal and State Programs Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø No request received.
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mrs. Nelson to approve the Consent Agenda with the Exception of E-a, second by Mr. Stilwell. Motion approved 4-0.
A. *Approve Minutes:
1. May 9, 2007 regular meeting
2. May 9, 2007 Executive Session
3. May 22, 2007 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for April 2007 (reconciled)
5. WHS Activity/Auxiliary Fund for April 2007 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #23...........$190,503.25 Expense #7041…..$91,133.59
Payroll #24........... 591,805.36 Expense #7042……32,857.61
Expense #7043……28,154.70
Expense #7044……88,809.42
D. *Consideration to approve personnel issues:
1. employment:
a. Natalie Ward – Middle School Special Education teacher
b. Mark Ostler – temporary summer maintenance worker through end of June 2007
c. Laci Karlsberger - WHS Culinary Arts aide for 2007-08 school year
2. extended assignments:
a. Ann Wells – approve stipend for spending 50+ hours of prep time to develop curriculum and
materials in order to instruct teachers for 45 clock hours required by ADE for Structured English
Immersion (SEI)
3. resignations:
a. Sue Davis – SOAR Site Coordinator
b. Chesney Grantham – SOAR aide
c. Jewelie Ramos – SOAR aide
4. change of status
a. Dina Mayer, kindergarten paraprofessional - add ½ hour per day to her work agreement in order to
align her hours with the daily hours of other District paraprofessionals
E. *EXCEPTION
EXCEPTION
E. *Consideration to approve overnight trip:
a. over night trip for forty middle school students to Prescott, Arizona on August 17-19, 2007 for
Freedom Academy, sponsored by Williams Alliance and Williams Unified School District with
program directed by Arizona National Guard
Ø Staff Sergeant Stephanie Jefferson of the Arizona National Guard presented information about the Freedom Academy. This is the first year that Williams students have been given the opportunity to participate. The Williams Alliance and the school district are providing funding and services in order for local students to attend. Sixth, seventh and eighth grade students are eligible to apply to attend the Academy and admission will be on a first come, first serve basis. No other schools will be involved. Staff Sgt. Jefferson indicated that the National Guard will present the program and also provide t-shirts, water bottles and graduation certificates. The students will be asked to participate in some type of community project after they return from the academy. Sgt. Jefferson also indicated that she is hoping to recruit 10 local volunteers to attend along with the students.
Ø Motion by Mrs. Cothren to approve the overnight trip with the request that some of the students attend a future Board meeting to talk about their experience, second by Mrs. Nelson. Motion approved 4-0.
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. WEMS
1. SOAR Program
-Patricia Helgeson - silk flowers for the Every 15 Minutes Activity at WHS
and storage containers for Blue Ribbon Campaign materials
-Kiwanis - sponsorship of two children for the summer program
2. Homeless/Needy children
-April Dent, used clothing for children
3. School use
-Williams PTA - five DVD players
4. Library
-Alpine Auxiliary (Flagstaff) - monetary contribution
b. WHS
1. Battle Botz - Williams Chamber of Commerce - monetary contribution
2. Scholarship fund - WHS teachers and staff, monetary contribution
WHS Class of 2007, monetary contribution
c. District-wide use
1. Joe Foss Institute, 32 flags, 32 copies of the Constitution, and 32 copies of the Bill of
Rights for District classroom to meet requirements of new state law that goes into effect
on July 1, 2007. Also included is an autobiography of Joe Foss for the WHS library.
Ø Motion by Mr. Stilwell to accept and acknowledge donation as listed, second by Mrs. Cothren. Motion approved 4-0.
2. review and possibly revise previous action dedicating property owned
by WUSD to the City of Williams
(area of 7th street that runs north
and south on the east side of the school parking lot)
Ø Item removed from agenda by Board action during Opening Items section
3. approve the proposed FY 08 Expenditure Budget
Ø Motion by Mrs. Nelson to approve the proposed FY 08 budget, second by Mr. Stilwell.
Ø Discussion: Ms. Gebler presented the budget to the Board and stated that the figures she used are ones provided by Chuck Essigs of the Arizona Association of School Business Officials. Mr. Essigs sent our information about the major funding formula issues in the current House and Senate budgets. Ms. Gebler explained that a budget can be always be revised down but not up. The budget proposal for FY08 is $4,807,296.
Ø Motion approved 4-0.
Ø Mr. Nenne expressed thanks to Ms. Gebler for her work in preparing the budget.
4. rescind offer of employment for 2007-08: (certified employees did not return signed contracts
1. Jason Alley – WMS teacher and support staff indicated on their Letter of
2. Emily Alley – WES teacher Assurance that they will not return for 07-08)
3. Tangie Rodriguez – preschool teacher
4. Brenda Dufrasne – WHS Sped. Parapro
5. Linda Kline – District Nurse
6. Lauren Evans – Reading First Data Clerk
7. Anna Marie Smith – Sped Parapro
Ø Motion by Mrs. Cothren to approve action to rescind offer of employment of certified and support staff listed, second by Mrs. Nelson. Motion approved 4-0.
5. approve the percentages proposed in Policy GCCA for FY 08 leave buy-back
Ø Motion by Mrs. Cothren to approve the percentages for FY08 as stated in Policy GCCA except to change the rate for 26 or more years from 125% to 100%, second by Mr. Stilwell. Motion approved 4-0.
6. approve increase in substitute teacher pay for 2007-08 school year
Ø Motion by Mr. Stilwell to table this item, second by Mrs. Nelson.
Ø Discussion: Board members asked for more information, including the rates for substitute teacher pay in surrounding districts.
Ø Motion to table approved 4-0.
7. approve increase in the per hour wage for certified teachers, for extended assignments during 2007-08
school year, from $20 to $30 per hour
Ø Motion by Mrs. Cothren to increase hourly wage for certified teachers on extended teaching assignments during the 2007-08 school year from $20 to $30 per hour, second by Mrs. Nelson. Motion approved 4-0.
8. approve revised WHS Handbook for 2007-08
Ø Motion by Mr. Stilwell to approve the revised WHS handbook, second by Mrs. Nelson. Motion approved 4-0.
9. approve leave buy-back for Cokie Walker
Ø Motion by Mrs. Cothren to approve leave buy-back, second by Mr. Stilwell. Motion approved 4-0.
10. determine Board direction and recommendations regarding action proposals for ASBA’s Action
Agenda for FY08.
Ø Motion by Mr. Stilwell to vote according to ASBA’s recommendations with the exception of a proposal for a state-wide salary schedule, second by Mrs. Nelson. Motion approved 4-0.
11. approve dual representation for WUSD with Fredonia Moccasin, Grand Canyon and CAVIAT Districts by
the County Attorney’s office in the matter of an IGA with the Coconino County Tech Prep Consortium.
Ø Motion by Mr. Stilwell to approve dual representation, second by Mrs. Nelson. Motion approved 4-0.
12. approve Coconino County Tech Prep Consortium Intergovernmental Agreement
Ø Motion by Mr. Stilwell to approve Tech Prep IGA, second by Mrs. Nelson. Motion approved 4-0.
13. approve dates and times of future meetings:
1. reschedule regular monthly meeting from July 11, 2007 to July 5, 2007 at 6:00 pm
2. special meeting/work session, if needed, on July 24, 2007 at 5:30 pm
3. select date and time for Superintendent evaluation
4. select date and time for Board self-evaluation
Ø Motion by Mrs. Cothren to approve the meetings dates and times listed and to add the following:
1. Budget Hearing prior to the July 5, 2007 meeting, with starting time of 5:45 pm
2. evaluation of the Superintendent at the July 5, 2007 meeting
3. Board self-evaluation at the August 8, 2007 meeting
Ø Motion second by Mrs. Nelson. Motion approved 4-0.
VII. MEETING SUMMARY
C. Invite Freedom Academy graduates to address the Board at the September 12, 2007 meeting.
D. Add the 7th Street land issue to the July 5, 2007 agenda
E. Send thank you letters to those donating to the district and those leaving the district.
F. Request substitute teacher pay rates from surrounding districts.
G. Select date for annual Board Retreat and add discussion item about process for determining class ranking for seniors.
H. Add to future meeting agenda – approval of resolution for purchase of land at Valle.
I. Add to future meeting agenda – Mr. Hudgens and Mr. Bridges to discuss discipline guidelines and dress code and make recommendation to add information to district policy or to add as regulation or exhibit.
VIII. ANNOUNCEMENTS
IX. ADJOURNMENT
Ø Motion by Mr. Stilwell to adjourn, second by Mrs. Nelson. Motion approved 4-0. Meeting adjourned at 7:45 pm.
___________________________________ ______________
David Nenne, President Date