TUESDAY, AUGUST 28, 2007
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Special Meeting of the Williams Unified School District No. 2 Governing Board was held at 5:30 p.m. on the above date at the Williams High School Culinary Arts Classroom. Board members present: Mr. Nenne, Mrs. Cothren, Mr. Stilwell and Mr. Parenteau. Mrs. Nelson was absent. Also present: Dr. McCraley, Ms. Gebler, Mrs. Gillespie, Mr. Kirkley and Mrs. Schulte.
SPECIAL MEETING
The agenda for the meeting is as follows:
I. OPENING ITEMS
ุ Mr. Nenne called the meeting to order at 5:32 pm and led the group in the Pledge of Allegiance.
ุ Motion by Mrs. Cothren to adopt the agenda as written, second by Mr. Stilwell. Motion approved 4-0.
II. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
ุ Motion by Mr. Parenteau to adopt the Consent Agenda with the following Exceptions: A.3.1-e, 3.2-h; A.5.1-4; and B.2., second by Mrs. Cothren. Motion approved 4-0.
A. Consideration to approve personnel issues:
1. employment:
1. Patty Williams special education paraprofessional substitute
2. Sherri Milton WEMS Planning Room
3. Cindy Smith substitute teacher
4. Ernesto Flores full-time bus driver
2. resignation:
1. Gordon Bentley WHS special education paraprofessional
2. Max Bishop bus driver
3. extra-duty assignments:
1. WEMS
a. Scott Grimes Band Director
b. Mary Mays Cheer
c. Deniz Chavez Boys and Girls Basketball
d. Leslie Mitchell Publications
e. Exception - Brandon Jackson Special Olympics
2. WHS
a. Denis Kirkley WHS sports announcer
b. Deniz Chavez WHS sports timekeeper
c. Nell Brown - football nurse
d. Rick Shipley District Athletic Director
e. Dan Ayub Academic Decathlon
f. Angel Atencio FBLA and Publications
g. Phillip Echeverria lunch intramurals
h. Exception - Deniz Chavez Special Olympics
i. Ann Wells National Honor Society
j. Kristi Fredrickson Student Council
k. Sheldon White VICA (Skills USA)
l. Scott Grimes Band Director
m. Jeanne Gillespie Viking Grill Manager and Vocational Director
4. extended assignment:
1. Dana Dunn Family Reading Night Coordinator for 2007-08
2. Pat Draper SOAR Snack Program
3. Patricia Helgeson translation services for Community Learning Center grants
4. Mona Martinez WEMS substitute custodian
5. Odyssey Class Instructors at WHS:
a. David Edgar
b. Dan Ayub
c. Jessica Heisley
d. Tristan Heisley
5. volunteers:
1. Exception - Richard Valdez WHS football
2. Exception - James Bailey WHS football
Williams USD #2
Minutes
August 28, 2007
3. Exception - Ricky MacDonald WHS football
4. Exception - Nathan Laatz WEMS classrooms (math, science, computer lab, band)
B. Consideration to approve contractual agreements for 2007-08 SY:
1. Big Brothers, Big Sisters Agreement for Drug Free Communities Support Program Services
2. Exception - IGA with City of Williams for the City Recreation Program
EXCEPTIONS
A. Consideration to approve personnel issues:
3. extra-duty assignments:
1. WEMS
e. Exception - Brandon Jackson Special Olympics
2. WHS
h. Exception - Deniz Chavez Special Olympics
ุ Motion by Mrs. Cothren to approve Special Olympics assignments, second by Mr. Stilwell.
ุ Discussion: Board members asked how the duties of Special Olympic coaches are assigned.
Has there always been a coach for the elementary middle school and one for the high school. Members were told that having two paid coaches has been the practice for many years.
ุ Motion approved 4-0.
5. volunteers:
1. Exception - Richard Valdez WHS football
2. Exception - James Bailey WHS football
3. Exception - Ricky MacDonald WHS football
4. Exception - Nathan Laatz WEMS classrooms (math, science, computer lab, band)
ุ Motion by Mrs. Cothren to approve volunteers, second by Mr. Stilwell.
ุ Discussion: Members expressed concern that volunteers are being allowed to work with the students before all paperwork, including the fingerprint report, is complete. District Policy IJOC states that volunteers may not begin to work until all paperwork is complete. All volunteers are also required to wear a name tab while volunteering. Direction given to Dr. McCraley to remind staff of these requirements.
ุ Motion amended, with second, to approve volunteers contingent upon receipt of successful fingerprint background check.
ุ Motion approved 4-0.
B. Consideration to approve contractual agreements for 2007-08 SY:
2. Exception - IGA with City of Williams for the City Recreation Program
ุ Motion by Mr. Stilwell to approve, second by Mrs. Cothren.
ุ Discussion: Members asked what the funding, provided by WUSD, is used for and if there is a possibility that the funds could be paid directly to WUSD staff to operate the school-based part of the city recreation program; namely the open gym activities. Dr. McCraley explained that through this IGA, the City and WUSD work together to provide recreation opportunities for local students. The District provides the space and the City provides the manpower to operate and supervise the open gym nights and the Craft and Family Nights. Board asked that Dr. McCraley speak with Mrs. Britton about this IGA to determine use of funds.
ุ Motion approved 4-0.
III. ACTION ITEMS
A. Discussion and consideration to:
1. approve pro-statement for the November 2007 override election ballot
ุ Motion by Mr. Stilwell to approve Pro-statement, second by Mrs. Cothren.
ุ Discussion: Members reviewed the statement and requested changes.
a.) Second paragraph .remove words a continuation of this override and approve a new.
b.) Third paragraph ..remove Maintenance and Operation, replace with operating; remove currently and replace with from the current override.
ุ Members want to make sure that the voting public understands that this seven year override is an extension of the override that is currently in place.
ุ Motion approved 4-0.
2. approve Purpose Statement for November 2007 override election ballot
ุ Motion by Mr. Parenteau to approve Purpose Statement, second by Mr. Stilwell.
ุ Discussion: Members reviewed statement and suggested one change. Last sentence .remove program.
ุ Motion approved 4-0.
Williams USD #2
Minutes
August 28, 2007
3. approve supplemental materials for WHS Trig/Functions class
ุ Mr. Denis Kirkley gave a brief overview of the materials he is requesting to use in his classroom. One main objective of his teaching is to prepare his students to test in at pre-calculus at the University level. He would like to include, along with the current adopted text, materials developed by a NAU professor for
his own pre-calculus 125 class. Mr. Kirkley believes the curriculum is sound and will integrate well with
the textbook. The lessons are interesting for students and also include some humor.
ุ Motion by Mr. Parenteau to approve the supplemental material, second by Mr. Stilwell. Motion approved 4-0.
4. adopt Technology Standards developed by Government Information Technology Agency (GITA). The
following are recommended for adoption by the District Technology Coordinator. All others policies and
standards recommended for rejection.
P100 Statewide Information Technology Policy
P130 Web Site Accessibility Policy
P252 Intellectual Property Policy
ุ
Motion by Mrs. Cothren to adopt
the listed policies and reject all others presented to the district by ASBA,
second by Mr. Stilwell. Motion approved 4-0. (see attached listing of
Standards)
Technology Standards
5. adopt District Policies recommended by ASBA:
BDF Advisory Committees
JC School Attendance Areas
JFBA Tuition/Admission of Nonresident Students
ุ Motion by Mrs. Cothren to adopt policies listed, as written, second by Mr. Parenteau. Motion approved 4-0.
6. rescind Board action at July 5, 2007 meeting to award a one-year contract to Ms. Roberta Schoen of Flagstaff,
AZ for occupational therapy services for 2007-08.
ุ Motion by Mr. Parenteau to rescind Board action on July 5, 2007 to award a one-year contract to Roberta Schoen for OT for 2007-08, second by Mr. Stilwell. Motion approved 4-0.
7. allow WUSD to use College Savings Bank as depository for funds from Ms. Leslie East-Mitchell for an
Arizona state-sponsored Family College Savings Program (Section 529 Plan)
ุ Motion by Mr. Parenteau to approve College Savings Bank as a WUSD financial planning vendor, second by Mr. Stilwell. Motion approved 4-0.
8. clarify the language in Policy GCD Professional Staff Vacations and Holidays and administrative contracts
relating to vacation carry-over for administrators
ุ Motion by Mrs. Cothren to clarify language,
ุ Discussion: Dr. McCraley noted that last year the Board approved a revision to District policy concerning carry-over of vacation for superintendent and principals. The statement no more than forty (40) days of vacation may be carried at any time was added. Since that time, the meaning of that particular part of the policy has become clouded. Dr. McCraley asked the Board to again explain their intent in adding the sentence.
ุ Mrs. Cothren explained that her view on this issue is that each of the three administrators may carry forward any vacation that is left at the end of the fiscal year and that the vacation can continue to accumulate as long as they are employees of the district. However, upon departure from the district each is only allowed to request payment for 40 days, even though there may actually be more days on the books.
ุ The Board feels it is imperative that these administrators take time off, but they also understand that sometimes they cannot do so.
ุ Mr. Nenne discussed the issue of language differences in policy and on the administrative contracts. He would like for the Superintendent to work on getting each document to correspond with the other.
ุ Motion amended by Mrs. Cothren to clarify the 40 day vacation carry-over issue and bring the contracts and district policy back for review and revision at a future meeting, second by Mr. Parenteau.
ุ Motion approved 4-0.
9. approve new position of District Testing Coordinator with placement on the Support Staff Salary Schedule
ุ Motion by Mr. Parenteau to approve new position of District Testing Coordinator with placement on the Support Staff Salary Schedule, second by Mr. Stilwell.
ุ Discussion: Dr. McCraley explained that Mrs. Wamble has been the Testing Coordinator. But because of her added duties with Ash Fork School District, she will not be able to continue during the 2007-08 school year.
ุ Motion approved 4-0.
Williams USD #2
Minutes
August 28, 2007
10. employ Lauren Evans as District Testing Coordinator for 2007-08 SY
ุ Motion by Mrs. Cothren to approve employment of Ms. Evans as Testing Coordinator, second by Mr. Parenteau. Motion approved 4-0.
11. approve new position of National School Lunch Program Coordinator (NSLP Coordinator) with placement on
the Certified Administrators Salary Schedule
ุ Motion by Mr. Parenteau to approve new position of NSLP Coordinator with placement on the Certified Administrators Salary Schedule, second by Mrs. Cothren.
ุ Discussion: Mrs. Wamble and Mrs. Watson completed the requirements of the Free/Reduced Lunch Program for several years. However, neither have the time to continue during the 2007-08 school year.
ุ Motion approved 4-0.
12. approve extended assignment for Stephanie Schulte as NSLP Coordinator for 2007-08 SY.
ุ Motion by Mr. Parenteau to approved extended assignment as NCLP Coordinator for Stephanie Schulte, second by Mrs. Cothren. Motion approved 4-0.
13. offer comparable salary increase to administrators as offered to non-administrative staff (1.8689%) for
2007-08 school year
ุ Motion by Mrs. Cothren to offer salary increase to administrators, second by Mr. Parenteau.
ุ Discussion: Board members asked if funding is available for this increase. Dr. McCraley indicated that funding is available.
ุ Motion approved 4-0.
14. accept bid for milk from Bruce Pearson Distributing for $.30 per carton, delivered and approve price increase
for milk sold in the school cafeterias from $.25 to $.30 per carton.
ุ Motion by Mr. Stilwell to accept milk bid from Bruce Pearson and increase price of milk sold in school cafeterias from $.25 to $.30 for 2007-08, second by Mr. Parenteau. Motion approved 4-0.
15. determine date and time for Board walk through of school buildings
ุ Board members who has not visited the schools will schedule an appointment with the principal of each school.
ุ No action taken.
IV. EXECUTIVE SESSION
A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to:
1. Discuss administrative salaries for 2007-08
B. Return to Open Session
ุ The Board did not choose to enter into Executive Session at this time.
V. ANNOUNCEMENTS
1. Regular Board Meeting at 6:00 pm on Wednesday, September 12, 2007 at WHS Culinary Arts classroom
2. Governing Board Retreat at Lost Canyon on September 25, 2007 from 9:00 am until 3:00 pm
3. Special Board Meeting at 5:30 pm on Tuesday, September 25, 2007 at WHS Culinary Arts classroom
ุ Mr. Stilwell extended a thank you to Mr. Parenteau and his wife for trimming the trees at the elementary middle school.
VI. MEETING SUMMARY
ุ Dr. McCraley to review Policy GDC and administrative contracts in reference to vacation carry over and bring back to the Board at a future meeting.
ุ Dr. McCraley to visit with Beth Britton, Community Learning Center Director, to discuss the IGA with the City for the Recreation Program.
ุ Dr. McCraley to contact coaches and remind them of requirements of Policy IJOC concerning volunteers. Volunteers cannot begin to volunteer until all paperwork is turned in and fingerprint background check is completed. Coaches must also make arrangements for their volunteers to get a name tag. The name tag must be worn when the volunteer is working with students, whether on school grounds or off.
VII. ADJOURNMENT
ุ Motion by Mrs. Cothren to adjourn, second by Mr. Parenteau. Motion approved 4-0.
ุ Meeting adjourned at 6:55 pm.