DRAFT                                                                                                     MINUTES OF A REGULAR MEETING OF THE

WILLIAMS UNIFIED SCHOOL DISTRICT NO. 2 GOVERNING BOARD

HELD ON WEDNESDAY, JANUARY 10, 2007

 

The vision of the Williams Unified School District is to place each child in the best position

to succeed intellectually, academically, emotionally, physically, and socially

 

A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room.  Roll call:

Board Members:     David Nenne, President                          Administration:       Dr. Thomas McCraley, Superintendent

Janet Cothren, member                                                           Steve Hudgens, WHS Principal

Bud Parenteau, member                                                          Hal Alford, Acting WEMS Principal

Ron Stilwell, member             District Staff:          Brenda Gebler, Business Manager

Becky Nelson, member                                                           Kathie Schulte, Board Secretary

                Additional Staff:     2                                                              Guests:                    16

 

The agenda for the meeting is as follows:

I.              OPENING ITEMS

Ø       Mr. Nenne called the meeting to order at 6:02 pm and led the audience in the Pledge of Allegiance.

Ø       Motion by Mr. Parenteau to adopt the agenda as posted, second by Mrs. Cothren.  Motion approved

        5-0.

 

II.                   ACTION ITEMS– ORGANIZATION OF THE BOARD

A.         Discussion and consideration to:

                 1.   elect a board president for 2007

Ø       Motion by Mr. Parenteau to nominate Mr. David Nenne as President of the Board for 2007, second by Mrs. Cothren. 

Ø       Motion by Mr. Parenteau to close the nomination process, second by Mrs. Nelson. Motion approved 5-0.

Ø       Motion to elect Mr. Nenne as President for 2007 approved 5-0.

2.   set date, time and location for meetings for 2007 and revise Policy BE, if necessary 

Ø       Motion by Mr. Parenteau to set the second Wednesday of the month at 6:00 pm as the day and time for the regular monthly meetings and the fourth Tuesday of the month at 5:30 pm as the day and time for a work sessions/special meeting, if needed, with all meetings to be held at WHS Culinary Arts Classroom, second by Mr. Stilwell.  Motion approved 5-0.

3.        designate an official posting place for board meeting agendas for 2007 

Ø       Motion by Mrs. Cothren to designate the display case next to the entrance to the Jack A. Dent Administration Building (district office), located at 515 S. 9th Street, Williams, AZ as the official posting place for all WUSD Governing Board agendas, second by Mr. Parenteau.  Motion approved 5-0.

 

III.                 BOARD HIGHLIGHTS

A.      Staff presentation:

                1.    Officer Bob McCarty, WUSD Resource Officer

Ø       WUSD School Resource Officer, Bob McCarty, attended a Safe Schools conference in Las Vegas, Nevada in early December 2006.  He was pleased to report that the conference was worthwhile and he thanked the Board for approving the trip.  He felt that both of the sessions he attended provided excellent information about school law and liability and critical incident response plans.  He has reviewed current procedures for determining if student misbehavior is a school violation or a criminal act.  Each type of incident must be handled in a specific way in order to protect both the student and the District.  He has also developed and discussed with staff, a critical incident response plan, and announced that a mock incident will be conducted at WHS sometime in February.

B.      Community presentation:

                1.    Mr. Mason Cave, TMD Properties – Forest Canyon Estates

Ø       Mr. Cave was unable to attend.  Mr. Tim Lee, Mr. Dan Rhea and Mr. Justin Sicari, stakeholders in the Forest Canyon Estates project, were present to address concerns expressed by the Board about the proposed development.  Mr. Rhea provided information about the road design plans being developed that he believes will greatly improve the drainage problems for both district and private properties in the vicinity of the development.  Mr. Tim Lee reviewed a traffic study done on current streets in the vicinity of the high school that may be used as entryways to the project.   He feels that the traffic from the new development will only slightly affect the surrounding area.  

Ø       Board members noted that the letter sent to the City Council does not indicate full opposition to the project, but was sent to let the Council know of key concerns that need to be addressed before the project is approved.

Ø       The Board thanked the visitors for providing the information.

 

 

 

WUSD #2 Governing Board

Minutes

January 10, 2006  

C.      Student presentation:

                1.    Mr. Dan Ayub presented members of the Academic Decathlon team to preview speeches they have prepared for

                       an upcoming competition.

Ø       WHS students presenting speeches included Jesse Maestas, Ariana Tobin, Rafaela Meza, Chad Fields, Ellie Krombeen, Ryan Jones, Jayde Swarts, and Whitley Hatcher.

IV.                 REPORTS

A.         Superintendent

                1.    Summary of current events

Ø       Dr. McCraley reported on an issue that caused quite a disruption on the first day back from break. On Monday, January 8 the American Civil Liberties Union (ACLU) contacted the district about their concern regarding the use of a fingerprint scan process in the WEMS cafeteria lunch line.  Although the district does own equipment that will do this scan, there is no current plan for implementation.  An incorrect statement was included in a recent WEMS newsletter that stated that the plan would be started in the near future.   If the ACLU had contacted the Superintendent about this issue, it would not have been an issue.  Dr. McCraley expressed hope that in the future parents and outside agencies will contact an administrator about any school concern.

B.         Governing Board

C.         Other Reports

1.      Elementary/Middle School Principal’s Report

2.      High School Principal’s Report

Ø       Mr. Hudgens provided information about a revision to the current bell schedule.  He has been soliciting input from students and staff about a way to make the school day flow more smoothly.  He has been pleased with the ideas submitted by the students.  Presently students are spending more time in class than required by statute.  The extra class time has paid off in improved test scores and Annual Yearly Progress (AYP.)  Without hindering this improvement, he is recommending that the class periods be set at 55 minutes each with a short break scheduled during mid-morning. 

3.      Special Education Director’s Report

4.      Federal and State Programs Director’s Report

5.      CTE Director’s Report

6.      Technology Director’s Report

7.      Transportation Director’s Report

8.      Maintenance Supervisor’s Report

9.      Community Learning Center Director’s Report

        a.    SOAR Report                                                          c.    Strategic Prevention Report

                        b.    Family/Community Outreach Report                     d.    Community Prevention Report

10.    District Data Coordinator’s Report

11.    CAVIAT

12.    Nurse’s Report

13.    Business Manager’s Report

 

V.          CALL TO THE PUBLIC

Visitors are provided time to make statements to the Board.  Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President.  Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.

Ø       No requested received.

 

VI         *CONSENT AGENDA

                Note: All or individual items may be pulled from the consent agenda and discussed individually.

Ø       Motion by Mr. Parenteau to approve the Consent Agenda with one exception, D.  1-c, second by Mrs. Cothren.  Motion approved 5-0.

A.      *Approve Minutes:

1.        December 4, 2006 regular meeting

2.        December 4, 2006 executive session

B.       *District Financial Reports:

1.        District Financial report

2.        Tax Credit Fees report

3.        Lunch report

4.        WEMS Activity/Auxiliary Fund for Nov. 2006  (reconciled)

5.        WHS Activity/Auxiliary Fund for Nov. 2006 (reconciled)

C.     *Consideration to Ratify Vouchers:

Payroll #12......$236,276.10                   Expense #7022…..$25,514.44                Expense #2025…..$37,492.64

Payroll #13......  218,429.11                   Expense #7023…..  75,848.52                Expense #2026…..    8,034.36

                                                                Expense #2024…..  27,246.55      

D.     *Consideration to approve personnel issues:

                 1.     employment:

                                a.    Jewelie Ramos, SOAR aide

                                b.   Kellie McMenamin, Special Education aide

WUSD #2 Governing Board

Minutes

January 10, 2006   

                                c     EXCEPTION

                                d    Charlie Barnett, SOAR aide

                 2.     extended assignments:

                                a.    Anna Torrez, to provide intervention for ELL students during after school program

                                b.    approve continuation of after-school program extended assignments for the following:

                                                1.    Gail Durnez, intervention   

                                                2.    Patti Jackson, intervention  

                                                3.    Mary Mays, intervention    

                                                4.    Chris Mills, enrichment          

                                                5.    Karen Ozsust, intervention

                                                6.    Shannon Rockwood, enrichment

                                 c.     approve as subs for SOAR snack program (to fill in when snack person is absent):

                                                 1.   Sue Davis

                                                 2.   Dayle Browning

                                                 3.   Liz Braden

                                                 4.   Andrea Jensen

                  3.     change of status:

                                 a.     Betty Dukeman, special ed. admin. asst. - add 10 hours per month to assist with completion

                                         of paperwork for Federal/State Programs Coordinator

                                 b.    Terri Braden, from full time bus driver to substitute driver

                                 c.    Javier Ortiz, from substitute bus driver to full time driver

                  4.      extra-duty assignments:

                                 a.     Deniz Chavez, WMS boys’ basketball coach

                                 b.     Edgar Brown, WMS boys’ basketball coach

E.      *Consideration to approve out of state/overnight trips:

                 1.     travel for Steve Hudgens to San Antonio, Texas on January 12 – 15, 2007 to attend NOCAD

                 2.     travel for Beth Britton to Washington, DC on January 8-10, 2007 for required Drug Free

                         Communities Grant training.

                F.      *Consideration to approve Contractual Agreements and authorize Dr. McCraley to sign on behalf of the Board:

                 1.     Agreement with C. Mayer and Associates Marketing, Inc. for Drug Free Communities program services for

                         social marketing plan to change community norms for underage drinking/substance abuse

         2.     Intergovernmental Agreement (IGA) with City of Williams, Williams Clean and Beautiful and WHS Construction

 Trades Class to build a shade structure at Glassburn Park.  

3.        Agreement with Big Brothers, Big Sisters funded through Drug Free Communities Grant (2007)

 

                EXCEPTION

                         *Consideration to approve personnel issues:

                                                        1.     employment:

                                                                       c.     Angel Atencio, Williams High School Business Teacher

 

Ø       Motion by Mrs. Cothren to employ Ms. Atencio for the rest of the 2006-07 school year with stipulation that her valid teaching certificate and fingerprint clearance card be on file and background checks completed before her first day of work, second by Mr. Parenteau.  Motion approved 5-0.

 

VII         ACTION ITEMS

            A.       Discussion and consideration to:

                                 1.       accept and acknowledge donations:

                                                   a.  Red Ribbon Week events:

Ø       Grand Canyon Railway, 15 train tickets

Ø       Jack in the Box, 245 taco coupons

Ø       WalMart, 10 gift certificates

Ø       Pizza Factory, 6 pizza coupons

Ø       Elephant Rocks Golf Course, 1 child/1 adult round of golf w/clubs

Ø       Grand Canyon Deer Farm, 5 gift certificates for 2 admissions each

Ø       Patricia Helgeson, food and supplies for Red Ribbon Grand Canyon Field Trip                    

Ø       Denny’ Restaurant, dinner for 2

Ø       Pizza Hut, 10 personal pan pizza coupons

Ø       Rosa’s Cantina, dinner for 2

Ø       Williams Recreation Center, Aquatic Center passes

Ø       Joy’s Flowers, Ringo Ashburn Christmas decoration

Ø       Joy’s Flowers, gift certificate

Ø       Pine Country Restaurant, dinner for 2

Ø       Safeway, 2 gift cards

Ø       Rustic Raspberry, gift certificate

Ø       Twister’s 50’s Soda Fountain, gift certificate

Ø       KC Hilites, cap

 

WUSD #2 Governing Board

Minutes

January 10, 2006  

                                               b.    Community Learning Center

Ø       Elizabeth Britton, (3) 8 ft. folding tables

Ø       Heidi Komoda (Coconino County Health Department), office desk

                                               c.    Family/Community Outreach Center

Ø       Sandy Roe, new clothing                                               

Ø       Edie Nixon, used clothing

Ø       Williams PTA, Safeway and WalMart gift cards

Ø       Doris Mertz, used clothing

Ø       April Dent, used clothing

Ø       Seles Howe, used jackets

Ø       Two anonymous donations, new clothing and toys

                               d.    Sue Davis – three gift cards for SOAR volunteers

   e.    Jenny Ziegler, art supplies for WEMS 

Ø       Motion by Mrs. Cothren to accept and acknowledge donations listed, second by Mr. Stilwell.  Motion approved 5-0.

 

 2.       revise 2007 Classified Staff Salary Schedule to comply with new minimum wage law that was

           effective January 1, 2007. 

Ø       Motion by Mr. Parenteau to completely remove the Class 1 category from the noted 2007 salary schedule and replace the word ‘Certified’ with ‘Support’, second by Mr. Stilwell.  Motion approved 5-0.

 

                                 3.       approve Resolution authorizing the execution of warrants between board meetings 

Ø       Motion by Mrs. Cothren to approve the Resolution, second by Mrs. Nelson.  Motion approved 5-0.

 

                                 4.       ratify the purchase of a Joh