The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Supt., Absent
Janet Cothren, member Donny Bridges, WEMS Principal
Bud Parenteau, member Steve Hudgens, WHS Principal
Ron Stilwell, member, Absent District Staff: Brenda Gebler, Business Manager
Becky Nelson, member Kathie Schulte, Board Secretary
Additional Staff: 5
Guests 0
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:06 pm and led the audience in the Pledge of Allegiance.
Ø Motion by Mrs. Cothren to adopt the agenda with additional wording added to Action Items A. 2 and 3. (add: and approve after the word review), second by Mrs. Nelson. Motion approved 4-0.
II. BOARD HIGHLIGHTS
A. Staff recognition:
Ø Mr. Hudgens, WHS Principal, introduced Mr. Ernie Lugo, WHS custodian and thanked him for his many years of service to the District, congratulated him on his retirement and presented him with a token of appreciation.
III. REPORTS
A. Superintendent
1. Summary of current events
Ø Mr. Nenne announced to the gathering that Dr. McCraley was selected for jury duty in Superior Court in Prescott.
B. Governing Board
C. Other Reports
1. Elementary/Middle School Principal’s Report
Ø Mr. Bridges reported that Mrs. Goldsmith has returned from double knee surgery and that Mrs. Tornquist will be out on maternity leave in the very near future.
2. High School Principal’s Report
Ø Mr. Hudgens noted that Homecoming was successful, that his enrollment is holding steady and that there is a lot of great teaching taking place in his building.
3. Special Education Director’s Report
4. Federal and State Programs Director’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
e. Safe Routes to School Coordinator
10. District Data Coordinator’s Report
11. District Testing Coordinator’s Report
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø No response.
Williams USD #2
Governing Board
October 10, 2007
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to approve the Consent Agenda without exception, second by Mrs. Cothren. Motion approved 4-0.
A. *Approve Minutes:
1. September 12, 2007 regular meeting
2. September 25, 2007 special meeting/work session
3. September 25, 2007 special meeting
B. *District Financial Reports:
1. District Financial report
2. Tax Credit Fees report
3. Lunch report
4. WEMS Activity/Auxiliary Fund for August 2007 (reconciled)
5. WHS Activity/Auxiliary Fund for August 2007 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #6.........$167,185.82 Expense #8008…..$ 11,937.16 Expense #8011….$87,044.18
Payroll #7......... 181,481.76 Expense #8009….. 80,040.28 Expense #8012…. 25,577.02
Payroll #7.1….. 589.81 Expense #8010….. 116,575.76
D. *Consideration to approve personnel issues:
1. resignations:
a. Cheri McKeever – WMS special education paraprofessional
b. Chantelle Ottens – WMS special education paraprofessional
2. employment:
a. Jeff Brownlee, substitute teacher
b. Laura Boyack, substitute teacher
c. Dee Dee Pettit, WHS special education aide
d. Chris Matthews, maintenance worker
3. extended assignments:
a. Pat Draper – WEMS Door Keeper
b. Edie Nixon – Family Reading Night sponsor
4. extra-duty assignments:
a. Rick Shipley, WEMS assistant girl’s basketball coach
b. Edgar Brown, WEMS assistant boy’s basketball coach
5. change of status
a. Kenny Johnson, summertime computer tech – approve additional work hours to assist the
Technology Director with installing new equipment obtained through grants and Title I funding.
E. *Consideration to approve overnight trip:
1. approve overnight trip for Mr. David Edgar and Upward Bound students to Phoenix on October 24-26,
2007 for College/University Visitation.
F. *Consideration to approve/ratify Contractual Agreements:
1. ratify IGA between WUSD and ADOT for the Safe Routes to School Program
2. approve agreement between WUSD and Civitan Foundation, Inc. through the Strategic Prevention
Framework State Incentive Grant for a Science Leadership Camp for Williams sixth graders on November
2-4, 2007.
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. WEMS:
1. General:
-Mr. and Mrs. Donny Bridges – girls bicycle, remote control hummer, full size
refrigerator/freezer.
-Target – percentage of sales through use of Target Credit card
2. Grandparents Tea:
-WEMS PTA – refreshments
-Sandy Roe – two gift bags
-Beth Britton – three gift bags and coffee pot
-Rachel Haynes, Clips on Rt. 66 – two gift certificates
3. Safe Routes to School Program:
-McDonald’s Corp. of Arizona and Arizona PTA – Apple Dipper/Milk Jug coupon
with a detachable bookmark for 1-6 graders who participate in the International
Walk to School Month in October
4. Third Grade:
-Old Trails – monetary
Williams USD #2
Governing Board
October 10, 2007
-L.P.’s Excavating
5. Artist in Residence:
-WEMS PTA
b. WHS:
1. Construction trades:
-Arrow Redi-Mix, Flagstaff – concrete for the foundation/slabs for the outside
eating area adjacent to the culinary arts classroom.
2. Golf Tournament:
-AZ Trophy
-Arizona Public Service, Williams
-Bankers Real Estate
-National Bank Williams
-Rinker Materials
-Doc Holidays
-Pancho McGilicuddys
-Edgar and Nell Brown
3. Band:
-Williams Kiwanis Club – monetary donation to the band program for instrument
repair
4. Civil War Band:
-Williams Chamber of Commerce
-AZ Academic Decathlon
5. Sports:
-Williams Volunteer Fire Department
Ø Motion by Mrs. Nelson to accept and acknowledge all donations, second by Mr. Parenteau. Motion approved 4-0.
2. review and approve proposed WHS 301 Performance Pay Plan
Ø Mrs. Ann Wells reviewed the proposed high school 310 Performance Pay Plan for Board members. She explained that she worked with Mr. Hudgens and several of the high school staff to develop the plan. The plan is not cumbersome, yet specific enough to cover the AIMS Performance Objectives that the students had the most trouble with. It is intended to be a two year plan but can be easily restructured as needed.
Ø Mr. Nenne expressed thanks to Mrs. Well, Mr. Hudgens and other staff who worked on this plan.
Ø Board members indicated that eventually they would like to see a plan that includes a provision for monitoring yearly improvement. Mr. Nenne noted that he believes the state will make monitoring a mandatory requirement in the near future.
Ø Motion by Mrs. Cothren to approve the WHS 301 Performance Pay Plan as presented, second by Mr. Parenteau. Motion approved 4-0.
3. review and approve proposed WEMS 301 Performance Pay Plan
Ø Mrs. Natalie Mann spoke on behalf of WEMS staff who collaborated to develop the proposed 301 plan. She explained that her group has not had the opportunity to review test scores in order to determine which Performance Objectives will be targeted this year.
Ø Mr. Nenne thanked Mrs. Mann, Mr. Bridges and other staff who worked on the WEMS 301 Plan.
Ø Motion by Mrs. Cothren to approve the WEMS 301 Performance Pay Plan as presented, second by Mr. Parenteau. Motion approved 4-0.
4. approve FY 07 Annual Financial Report (AFR)
Ø Ms. Gebler presented the FY 07 Annual Financial Report and responded to questions from Board members.
Ø Motion by Mr. Parenteau to approve AFR, second by Mrs. Nelson. Motion approved 4-0.
5. re-approve 2005-09 Food Program Service Agreement
Ø Mr. Nenne noted that this agreement was approved while Dr. Scherz was Superintendent and ADE has asked that it be re-approved with Dr. McCraley as Superintendent.
Ø Motion by Mrs. Cothren to re-approve the 2005-09 Food Program Service Agreement, second by Mr. Parenteau. Motion approved 4-0.
6. approve dates and times of future meetings:
a. regular monthly meeting at 6:00 pm on November 14, 2007
b. special meeting/work session, if needed, at 5:30 pm on November 27, 2007
Williams USD #2
Governing Board
October 10, 2007
Ø Motion by Mrs. Cothren to approve dates and times of meetings as listed, second by Mr. Parenteau. Motion approved 4-0.
Ø The special meeting/work session will only be held if absolutely necessary to conduct pressing Board business.
VII. EXECUTIVE SESSION
A. The Governing Board may vote to enter into Executive Session pursuant to ARS 38-431.03 (A)(1) to discuss:
1. employment of the WEMS principal
Ø Motion by Mr. Parenteau to enter Executive Session, second by Mrs. Nelson. Motion approved 4-0.
Ø Into Executive Session at 7:13 pm.
C. Return to Open Session
Ø Motion by Mrs. Cothren to return to Open Session, second by Mrs. Nelson. Motion approved 4-0.
Ø Return to Open Session at 8:11 pm.
VIII. MEETING SUMMARY
Ø Send letters to those resigning from or donating to WUSD.
IX. ANNOUNCEMENTS
Ø Mrs. Wells will be sending out invitations to Board members for the National Honor Society Induction Dinner at Rosa’s on Wednesday, October 17, 2007 at 6:00 pm.
X. ADJOURNMENT
Ø Motion by Mrs. Nelson to adjourn the meeting, second by Mr. Parenteau. Motion approved 4-0.
Ø Meeting adjourned at 8:12 pm.