HELD ON WEDNESDAY, FEBRUARY 14, 2007
The vision of the Williams Unified School District is to place each child in the best position
to succeed intellectually, academically, emotionally, physically, and socially
A Regular Meeting of the Williams Unified School District No. 2 Governing Board was held at 6:00 pm on the above date at the Williams High School Culinary Arts room. Roll call:
Board Members: David Nenne, President Administration: Dr. Thomas McCraley, Superintendent
Janet Cothren, member Steve Hudgens, WHS Principal
Bud Parenteau, member District Staff: Brenda Gebler, Business Manager
Ron Stilwell, member Kathie Schulte, Board Secretary
Becky Nelson, member Media: 1
Additional Staff: 7 Guests: 4
The agenda for the meeting is as follows:
I. OPENING ITEMS
Ø Mr. Nenne called the meeting to order at 6:22 pm and led the audience in the Pledge of Allegiance.
Ø Mr. Nenne introduced Mr. Patrick Whitehurst, reporter for Williams News.
Ø Motion by Mrs. Cothren to adopt the agenda as posted, second by Mr. Stilwell. Motion approved 5-0.
II. BOARD HIGHLIGHTS
A. Student Presentations:
Ø Dr. McCraley introduced third grader Jordan Jaime as the WEMS Student of the Month for January.
Ø Mr. Steve Hudgens introduced eighth grader Maggie White as the WEMS Student of the Month for February.
2. WHS January Student of the Month is Whitley Hatcher; February Student of the Month is Kailey Jensen
Ø Mr. Hudgens asked that recognition of the two students be delayed until the next meeting.
III. REPORTS
A. Superintendent:
1. Summary of current issues:
Ø Dr. McCraley presented news concerning major changes in the status of the district health insurance for 2007-08. If WUSD stays with the current group, rates are predicted to increase as much as 46%. Dr. McCraley and Ms. Gebler will attend a meeting on February 20 where they expect to learn more details.
B. Governing Board:
1. Bud Parenteau – December ASBA Conference
Ø Mr. Parenteau asked to postpone his presentation until the next meeting.
C. Other Reports:
1. Elementary/Middle School Principal’s Report
2. High School Principal’s Report
3. Special Education Director’s Report
4. Federal/State Programs Coordinator’s Report
5. CTE Director’s Report
6. Technology Director’s Report
7. Transportation Director’s Report
8. Maintenance Supervisor’s Report
9. Community Learning Center Director’s Report
a. SOAR Report
b. Family/Community Outreach Report
c. Strategic Prevention Report
d. Community Prevention Report
10. District Data Coordinator’s Report
11. CAVIAT
12. Nurse’s Report
13. Business Manager’s Report
IV. CALL TO THE PUBLIC
Visitors are provided time to make statements to the Board. Those wishing to do so please complete a “Request to Address
the Board” form and return it to the Board President. Statements should be limited to no more than 5 minutes. Please keep
in mind that the Board cannot take action on comments, questions, or concerns at this time.
Ø No requests received.
V. *CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually.
Ø Motion by Mr. Parenteau to approve the consent agenda without exception, second by Mrs. Nelson. Motion approved 5-0.
A. *Approve Minutes: January 10, 2007 regular meeting
January 23, 2007 special meeting
B. *District Financial Reports:
District Financial report
Tax Credit Fees report
Lunch report
WEMS Activity/Auxiliary Fund for December 2006 (reconciled)
WHS Activity/Auxiliary Fund for December 2006 (reconciled)
C. *Consideration to Ratify Vouchers:
Payroll #14……$169,178.65 Expense #7027……$46,344.44
Payroll #15.…… 158,410.24 Expense #7028…… 78,368.32
Expense #7029…... 38,086.53
D. *Consideration to approve personnel issues:
1. employment:
a. Patty Williams, Special Education substitute aide
2. extended assignments:
a. Childcare for ‘Building Your Child’s Assets’ Workshop (paid by SRSA Grant Funds)
-Jewelie Ramos
-Elizabeth Braden
b. Patty Williams –Homebound instruction for special education students suspended for more than 10
days
3. extra-duty:
a. Jaren Hudgens – WMS Volleyball Coach
b. Naomi Konkel – WMS Volleyball Assistant Coach
4. change of status:
a. Anne-Marie Smith – increase number of days worked per week from 3 to 5
b. Nancy Watson – move from Accounts Payable Administrative Assistant to Payroll Administrative
Assistant
c. Lenora Spivey- from substitute bus driver to route driver
5. resignations:
a. Theresa Chavez - pre-school Paraprofessional
b. Charlie Barnett – SOAR aide
c. Kelly McMenamin – Special Education aide
E. *Consideration to approve Contractual Agreements/Grant Applications:
a. Cooperative Purchasing Agreement (CPA) with Aspin/Mohave Food Services Cooperative.
b. Agreement with American Red Cross for use of WUSD Facilities as Mass Care Shelters in
emergency situations.
c. Annual fiscal grant application for No Child Left Behind (NCLB) Title I, Title II, and Title V
F. *Consideration to approve travel request:
a. Out of state travel for Dr. McCraley on February 28, 2007 – March 2, 2007 to New Orleans, LA
for the American Association of School Administrators (AASA) National Conference on
Education.
VI. ACTION ITEMS
A. Discussion and consideration to:
1. accept and acknowledge donations:
a. Williams Kiwanis – various office supplies to the District Office
b. KC Hilites – tools to the Construction Trades class
c. Williams/Grand Canyon Chamber of Commerce – Williams Bands
Ø Motion by Mr. Parenteau to accept and acknowledge donations as listed, second by Mr. Stilwell. Motion approved 5-0.
Ø Mr. Parenteau noted that the Kiwanis Club did a wonderful job in securing donations for Williams Elementary School and what could not be used at the school was donated to the District Office.
2. approve District Volunteer Approval Procedures
Ø Discussion: Mr. Nenne explained that currently there are no written procedures for approving volunteers. Because of concern for the safety of students, he feels that specific written procedures do need to be developed and possibly added to policy. He presented a proposal outlining several steps that must be completed before anyone is allowed to volunteer. According to Arizona Revised Statute, some volunteers must be fingerprinted, while others do not. This is one area that has been an issue for some time and he believes it is time to have the procedures in writing. The proposed procedure states that anyone who does have to be fingerprinted must also be approved by the Governing Board.
Ø Mrs. Cothren stated that she would like to see a statement included in the Volunteer Handbook indicating that the work volunteers do is greatly appreciated by the Board and staff. She wants the approval process to be user friendly so that volunteers will want to continue to volunteer. If it is too burdensome, some patrons might decline to volunteer. She believes that the procedures must be in line with all legal requirements and should be specifically developed to provide protection for WUSD students and staff.
Ø Mrs. Cothren also suggested that procedures be transferred to a chart that could be used by administrators to help determine the correct procedure for various volunteer situations.
Ø Mr. Nenne agreed with Mrs. Cothren and suggested that additional work be done on the procedures and brought back at the next meeting
Ø Motion by Mr. Parenteau to table this item until the next meeting, second by Mrs. Cothren. Motion approved 5-0.
3. approve adding the District Volunteer Approval Procedures to Policy, either as Regulation or an Exhibit
Ø Motion by Mrs. Cothren to table this item until the meeting, second by Mr. Parenteau. Motion approved 5-0.
4. approve revision to Policy GDL- Support Staff Workload
Ø Motion by Mr. Parenteau to approve revision to policy, second by Mrs. Nelson. Motion approved 5-0.
5. authorize Dr. McCraley to enter into negotiations with the City of Williams for leasing office space, to be
used as the District Office, in the USDA Forest Service Supervisors Office building, located at 800 S. 6th
Street, Williams (this facility is owned by the City of Williams)
Ø Motion by Mr. Parenteau to give authorization to Dr. McCraley to obtain additional information about this property, second by Mr. Stilwell.
Ø Discussion: Dr. McCraley explained that he, Ms. Gebler and Mr. Nenne recently viewed this space and although the area would work well as a District Office, he does not believe that the district is in a position to take on the added expense at this time. There are too many budget issues looming on the horizon for the coming year. However, he would still like to have additional dialog with the City on this matter.
Ø Motion approved 5-0.
6. approve the filing of E-Rate Form 471 for Funding year 2007 (2007-08)
Ø Motion by Mr. Parenteau to approve filing of this form, second by Mr. Stilwell. Motion approved 5-0.
7. select a member to serve as Board liaison to the Williams Alliance (formerly WAADA) to replace previous
Board member
Ø Motion by Mr. Stilwell to appoint Mrs. Cothren as liaison, second by Mrs. Parenteau. Motion approved 5-0.
8. approve dates and times of future meetings:
1. regular monthly meeting at 6:00 pm on Wednesday, March 14, 2007 at WHS
2. special meeting/work session, if needed, at 5:30 pm on Tuesday, March 27, 2007 at WHS
3. consideration to select an alternate date for the second meeting in February 2007. This meeting is
currently scheduled for February 27, 2007
Ø Motion by Mrs. Nelson to approve the March 14 and March 25, 2007 meeting dates and reschedule the February 27, 2007 meeting to Monday, February 26, 2007 at 5:30 pm at WHS Culinary Arts Classroom, second by Mrs. Cothren. Motion approved 5-0.
VII. MEETING SUMMARY
Ø Schedule recognition of WHS Students of the Month for January and February for the next meeting.
Ø Mr. Parenteau to give his presentation on the ASBA December Conference at the next meeting.
Ø Board secretary to send Thank You letters to those resigning from district employment and to those donating to the district.
Ø Mr. Nenne to do additional work on the proposed Volunteer Approval Procedures and schedule for action at the next meeting.
Ø Dr. McCraley to continue discussion with City of Williams concerning office space in the Forest Service building on south 6th street.
VIII. ANNOUNCEMENTS
A. No school Friday, Feb. 16, 2007, offices open. No school Monday, Feb. 19, 2007, offices also closed
B. K-5 School Assembly “The NED Show” on Wednesday, February 21, 2007 at 1:00 pm in the auditorium, funded by Williams PTA and sponsored by WUSD Family Resource Center.
C. ASBA/AASBO Legislative Workshop on February 21, 2007 at the State Capitol at 8:00 am. Registration deadline is February 16. Let Dr. McCraley or Board Secretary know ASAP if you want to attend.
D. Folklorico Dance Performance on Thursday, February 22, 2007 from 5-8 pm in the auditorium
Ø Dr. McCraley announced that the May 7, 2007 scheduled school closure will be used to make up for the Snow Day on Wednesday, February 14, 2007. School will be held on May 7.
Ø Dr. McCraley reminded board members of the mock critical incident drill at WHS on Friday, February 23, 2007 beginning at 1:30 pm.
IX. ADJOURNMENT
Ø Motion by Mr. Parenteau to adjourn the meeting, second by Mrs. Cothren. Motion approved
5-0. Meeting adjourned at 7:20 pm.
___________________________________________ __________
David Nenne, President Date